12 November 2014 Minutes

 2014 Minutes, Minutes
Feb 032015
 

12 November 2014

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 3 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Vicki Edwards

George Ziska, Jr.

Stu Martin

Ron Strawn

3.  The minutes of the meeting held on 8 Oct 14, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith was not present to provide a report

5.  Finance Director’s Report:  The Finance Director Stu Martin discussed the following:

A.  Cans for 2 X 4’s:   Secretary’s turn-in on 21 Oct 14:  36 lb X $0.40/lb = $14.40

B.  Dinner and a Movie Raffle, Oct-Nov 14:   To date, 179 tickets ($895) have been reported sold.  The President turned in 48 ticket stubs and $240.00 and Finance Director turned in 24 ticket stubs and $120.00 to the Secretary.  The Secretary”s 4-hour selling time at Harlan No Frills netted 7 tickets sold and $256.92 in public donations.  The Secretary will send out an email to the other ticket sellers reminding them that all ticket stubs and money are needed by the drawing time set for 6 PM, Wed, 19 Dec 14, at Old Chicago in Papillion Shadow Lake.  Stu will reserve a table for 12 Crew volunteers at Old Chicago.

C.  Church of Nativity, Burke, VA Designated Offering:  The weekend of 10-11 Jan 15 was confirmed for this offering by Bob Corsi, our VA POC.

D.  Bowl-a-thon:  Mar 15

E.  2015 CFC Distribution will be known in Mar 15.

F. Offutt Catholic Chapel Designated Offering is set for Sun, 19 Apr 15.  Mgsr Mark Rowan‘s new policy is that the local organizations receiving a designated offering will accept the check in front of the Catholic congregation.

G.  Other Ideas:  The President’s idea to use Welzoo.com which was not be discussed at the meeting.

H.  Stu reported 7% progress on the 2015 Fundraising Goal of $50,000.

6.  Old Business:

A.  Update of Membership Roster:  No changes were noted.

B.  Combined Federal Campaign:   The Secretary reported that the 3rd automatic deposit of $767.16 for the 2014 Distribution was received on 22 0ct 14.

C.  VA Connection (Bob Corsi):  No new developments.

D.  Crew Website ( http://www.accrew.org ):  No new developments.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  The Pancake Breakfast is set for Sun, 15 Feb 15, in the Capehart Chapel Annex with the Confirmation students.

G. 2015 Deployment (work starts on 5 Jun 15):  The Good Shepherd Chapel has selected the Scotty and Tabitha Corder Family of 435 Woods Road, Stearns, KY, as our 2015 Family.  The family has two sons, Harley, 17 and Dustin, 4.  Scotty works only part time as janitor at the Outdoor Venture Corporation (tent factory) due to a neck injury from a car accident.  Three members of Good Shepherd Chapel Parish Council sent a letter endorsing the Corder Family.  The Construction Director reminded those present of the Dec 14 deadline for replacing Mark and Ben White on the 2015 deployment with NE volunteers.

7.  New Business:

A.  Offutt AFB Insurance Waiver:  The President previously reported that the Crew’s waiver of liability insurance for activities on Offutt AFB has been approved.

B.  Knights of Columbus Magazine article on the 2014 deployment has been published.  A CA couple, who saw the article, donated $1,000 to the Crew.

C.  Update of Annual Letter to Donors:  The Secretary will provide a draft of the letter at the next meeting.

8.  The Crew Meeting was adjourned at 7:26 PM.  The next meeting is set for 7 PM, Wed, 10 Dec 14, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary

September 2014 Minutes

 2014 Minutes, Minutes
Oct 172014
 

10 September 2014 

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 3 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Marcel Moreau

George Ziska, Jr.

Stu Martin

3.  The minutes of the meetings held on 13 Aug 14, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided the Secretary with the following status, as of 31 Aug 14:  Great Western Checking:  $4,816.36; Fidelity Money Market:  $59,205.24; Progress on 2015 $50,000 Fundraising Goal:  4.4%

5.  Finance Director’s Report:  The Finance Director Stu Martin discussed the following:

A.  Cans for 2 X 4’s:   No new developments.

B.  CFC/United Way:  The 2014 CFC Distribution will be $3,251.00.

C.  Outback Raffle, Oct-Nov 14 changed to Dinner and a Movie Raffle:  Due the lack of response from new Outback Manager, after two visits with the new Assistant Manager and a letter, Stu is working on a Dinner and a Movie Raffle with discount tickets purchased from Costco.  The sales time will be the same with a similar drawing date in Nov 14, before Thanksgiving.  Tickets should be available by the next meeting on 8 Oct.

D.  Church of Nativity, Burke, VA Designated Offering:  Jan 15

E.  Bowl-a-thon:  Mar 15

F. Offutt Catholic Chapel Designated Offering:  Per the Catholic Pastoral Assistant Peggy Hoffman, the Crew is on the list to be considered by Monsignor Mark Rowan, who arrives on 15 Sep 14.

G.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes were noted.

B.  Combined Federal Campaign:   The Secretary emailed regrets on 4 Sep 14 for the Kick-off Breakfast to be held on 16 Sep 14, at the Scolar Ballroom, 2027 Dodge Street.

C.  VA Connection (Bob Corsi):  No new developments.

D.  Crew Website ( http://www.accrew.org ):  No new developments.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  The Secretary has confirmed with the Offutt Catholic Chapel Pastoral Assistant Peggy Hoffman and the Catholic Confirmation Class Teacher Barbara LaPorte to have another Thank You Pancake Breakfast on Sunday, 15 Feb 15, after both Masses in the Capehart Chapel Annex.  Work will be from 6:30 AM to 12:30 PM. The Crew will provide the supplies and Confirmation Class will provide help and baked goods.

G. 2015 Deployment (work starts on 5 Jun 15):  Mark White, a long time member of the Framing/Roofing Crew, indicated that he will not be able to make the 2015 deployment, due to a deacon workshop.  Ben White, Mark’s son, will also miss the 2015 deployment.  However, Don White, Mark’s father, is still planning to make the 2015 deployment.  The NE contingent will try to fill these two onsite crew vacancies.

H.  Ami Means, Base Private Organization Monitor:  Ami requested the President to resubmit our insurance waiver request due to some word changes.  The President indicated to the Secretary, that the revised request was resubmitted during the week of 15 Aug 14.

A.  Adopt-A-Road:  Due personal schedule conflicts, the clean-up of 25th Street was changed from Sat, 13 Sep 14 to Sat, 11 Oct 14.  Work starts at 9 AM from Capehart Chapel.

7.  New Business:

A.  Good Shepherd Chapel 40th Anniversary, 12 Oct 14:  With no Crew members attending, the Secretary encouraged individual cards and/or donations to be sent to PO Box 427, Whitley City, KY 42653.

8.  The Crew Meeting was adjourned at 7:35 PM.  The next meeting is set for 7 PM, Wed, 8 Oct 14, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary

 

 

April 2014 Minutes

 2014 Minutes, Minutes
Jul 112014
 

9 April 2014

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by President Vicki Edwards, at 7:04 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 5 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Vicki Edwards

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Stu Martin

Ron Strawn

3.  The minutes of the meeting held on 12 March 2014, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided the following report, as of 31 Mar 14:  Great Western Checking:  $8,177.05; Fidelity Cash Reserves:  $39,203.61; Progress on 2014 $50,000 Fundraising Goal:  -9.2% (However, when the $15,000 advanced payment is added back into the revenue raised, the progress is 20.7%.)

5.  Finance Director’s Report:  The Secretary and Finance Director discussed the following:

A.  Cans for 2 X 4’s:   Turn-in on 25 Mar 14:  44 lb X $0.40/lb = $17.60.

B.  VA Designated Offering, 25-26 Jan 14:  Bob Corsi reports that after an initial collection of $28,000, the collection is now over $47,000.  No additional status report has been receive from Bob.

C.  CFC/United Way:  The 2014 CFC Distribution will be $3,251.00.

D.  Bowl-a-thon,1:30 PM, 8 Mar 14, Leopard Lanes:  The total collected was $2,825.00 which is new record with previous record of $2,736 in 2012.

E.  Offutt Air Show, Sun, 20 Jul 14:  From the Air Show meeting on 2 Apr 14, the Secretary reported the following:  (1) The Crew’s assignment for one share of the profits is 6 volunteers on the Dippin’ Dots stands and 4 volunteers on the Roca Berry Farm stand.  (2) Showtime to sign-in at HR Central (north of the new fire station) is 0815 and volunteers must also sign out at the end of the day.  (3)  Volunteers are to park at Dyess and Castle Halls (north of the BX).  (4) We will be wearing Crew shirts and hats.  No open toed shoes or sloppy clothes will be allowed.  (5) All volunteers must sign off on the Offutt Public Health’s food handling training and the signed list must be emailed to Ssgt Daniel Rodriguez in Public Health and posted in all stands. (6)  The volunteer list must emailed to SMSgt Anthony Blalock( anthony.blalock@us.af.mil ) by 20 Jun 14.  (7)  Share money should be available around 6-7 Aug 14.  (8)  Extra volunteers, over the 10 required, may receive credit if needed by waiting at HR Central until 0900.  Finance Director Stu Martin passed around the food handling instructions and the sign-off list to the volunteers present.  With only one more meeting before the volunteer list needs to be submitted before our June deployment, the Secretary emphasized the importance of finding the remaining 4 volunteers by the next meeting.

F.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes were noted.

B.  Combined Federal Campaign:  CFC email notification was received on 25 Mar 14, indicating that the 4th and final bank deposit on the 2013 distribution has been made.  The Treasurer indicated that a deposit of $1,279.20, is shown on the March bank statement but she need to confirm with the CFC that this is the 4th 2013 deposit.  Also CFC email notification was received on 31 Mar 14, indicating that 1st bank deposit on the 2014 distribution was made but Treasurer has no record of this deposit at this time.  The 2014 distribution of $3,251.00 is slightly below the average distribution of $3,307.14, but significantly below the 2013 distribution of $4,700.50.

C.  VA Connection (Bob Corsi):  Bob final list of volunteers includes 16 men.

D.  Crew Website ( http://www.accrew.org ):  No new developments.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  The 2 pancake breakfast attendees who expressed interest in going on the June deployment have schedule conflicts and now cannot make it.

G. 2014 Deployment (Wed, 4 Jun to Thurs, 19 Jun 14, including travel and work; work starts on Friday, 6 Jun 14):

Harry Wallace reported that the foundation has been completed and that that sub floor will start in the 2nd week of May.  Head Cook Vicki Edwards needs $1,500 for deployment food and two coolers.  The Construction Director requested to have both check books by the next meeting.

H.  IRS Forms:  The Treasurer needs to complete the IRS Form 990-EZ by 15 May 14.

I.  Adopt-A-Road, 9 AM, Sat, 12 Apr 14, Capehart Chapel:  Five volunteers signed up.  The Secretary will get reflective vests and trash bags from the Sarpy County Public Works Department.

7.  New Business:

A.  Advanced Payment:  Per Harry Wallace‘s request, an advanced payment of $15,000 was sent for the Ridenour home to the Good Shepherd Chapel on 20 Mar 14.

B.  Donor List:  This list, which will provided to the Ridenour Family, was circulated for corrections.

C.   Private Organization Annual Review/Revalidation (POAR/R) due by 30 Apr 14 to 55 FSS/FSR:  The Secretary is working on this required report which requests the following information:

(1)  Current List of Officers and Phone Numbers

(2)  Copy of December 2013 Bank Statement (Rec’d from the Treasurer)

(3)  2013 Income and Expense Statement (To be provided by the Treasurer)

(4)  Approved Meeting Minutes for Feb and Mar 14

(5)  Constitution Review

(6)  Request for Waiver of Insurance

D.  Bi-annual Constitution Review:  The Board found no changes in the Crew’s purpose, function or membership eligibility.

8.  The Crew Meeting was adjourned at 8:00 PM.  The next meeting is set for 7 PM, Wed, 14 May 14, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary

 

 

 

 

 

March 2014 Minutes

 2014 Minutes, Minutes
May 032014
 

12 March 2014 

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 5 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Vicki Edwards

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Stu Martin

Ron Strawn

3.  The minutes of the meeting held on 12 February 2014, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided the following report to the Secretary, as of 28 Feb 14:  Great Western Checking:  $2,075.20; Fidelity Cash Reserves:  $54,203.17; Progress on 2014 $50,000 Fundraising Goal:  4.1%

5.  Finance Director’s Report:  The Secretary and Finance Director discussed the following:

A.  Cans for 2 X 4’s:   The Secretary reported that the price has gone up to $0.40 per pound.

B.  VA Designated Offering, 25-26 Jan 14:  Bob Corsi reports that after an initial collection of $28,000, the collection is now over $47,000.

C.  CFC/United Way:  The 2014 CFC Distribution will be known in Mar 14.

D.  Bowl-a-thon,1:30 PM, 8 Mar 14, Leopard Lanes:  Fifteen bowlers knock down a total of 2,107 pins with their highest game of three bowled.  Before the meeting a total of $1,670.00 was collected, with additional money turned in at the meeting.

E.  Offutt AFB Catholic Chapel Designated Offering:  $2,436.67 was collected and the check is waiting at Capehart Chapel.

F.  Offutt Air Show, Sat-Sun, 19-20 Jul 14:  The Secretary committed the Crew to provide one 10-person crew to work on Sat, 19 Jul 14.  Also Finance Director Stu Martin was identified as primary P.O.C. and the Secretary was identify as the alternate P.O.C. for this event.  If Air Show meeting happens during the Crew’s June deployment, Ron Strawn volunteered to attend the meeting.

G.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes were noted.

B.  Combined Federal Campaign:  The 2014 application was submitted on 10 Mar 14.  Still await the 4th and final bank deposit from the 2013 distribution.

C.  VA Connection (Bob Corsi):  Bob latest list of volunteers includes 15 men plus 3 alternates.

D.  Crew Website ( http://www.accrew.org ):  No new developments.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  The pancake breakfast on 16 Feb 14, was received very well with over 200 people attending.  The Confirmation students provided good help and 2 attendees expressed interest in helping with the Crew’s mission.

G. 2014 Deployment (Wed, 4 Jun to Thurs, 19 Jun 14, including travel and work; work starts on Friday, 6 Jun 14):

Harry Wallace has removed the trailer and the old house from the site.  The Construction Director sent the final plans, the material list and the subcontractor work descriptions to Harry Wallace on 19 Feb 14 and also faxed a the kitchen cabinet plan and material list to Lowe’s in Somerset on 19 Feb 14.  The current onsite volunteer list includes 28 people (25 men and 3 women).  Head Cook Vicki Edwards plans to upgrade the sandwich meat to ham and turkey.

H.  IRS Forms:  The Treasurer has completed the pro-forma IRS Form 990 for the CFC application.  The Secretary provide the Treasurer with Major Contributor List for preparing the IRS Form 990-EZ.

7.  New Business:

A.  Annual Report to Donors:  The Secretary provided a draft report for review.  The Secretary will get 75 copies made at the UPS store.

B.  Adopt-A-Road:  Picking up trash on 25th Street was scheduled for 9 AM, Sat, 12 Apr 14.

8.  The Crew Meeting was adjourned at 7:30 PM.  The next meeting is set for 7 PM, Wed, 9 Apr 14, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary