11 February 2016
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist.
2. Attendance at the Meeting included:
Vicki Edwards
George Ziska, Jr.
Janelle Smith
Ron Strawn
George Cawl
Kathi Narlock
3. The minutes of the meetings held on 14 Janaury 2016, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided the following status: Great Western Checking Account: $85,055.79; Fidelity Money Market: $24,212.44; Progress on 2016 Fundraising Goal of $55,000: 74.3% (However, when the two $20,000 advance payments for this year’s deployment are added back in the progress is 147%.)
5. Finance Director’s Report: The following items were discussed:
A. Cans for 2 X 4’s: One attendee brought cans.
B. Church of Nativity, Burke, VA Designated Offering, 9-10 Jan 2016: Bob Corsi reported the offering is now at $40,000.
C. Bowl-a-thon, Sat, 1:30 PM, 12 Mar 2016, Leopard Lanes: Fourteen bowlers have now signed up the 21st Annual Bowl-a-thon.
D. 2016 Financial Plan: Based on total donations received, we now have raised at 149.9% of the $55,000 goal.
E. Offutt Air Show, 30-31 Jul 16: No new developments.
F. Other Ideas: None.
6. Old Business:
A. Update of Membership Roster: No updates made.
B. Combined Federal Campaign: The CFC of the Midlands recommended that we apply in the CFC geographical area which includes McCreary County, KY, where the Crew does its work. The Secretary applied and received the 2016 application from the Indiana, Kentucky, Southwest Ohio CFC (CFC 0283). IRS Form 990 with specific CFC instructions were provided to the Treasurer. The Secretary will complete and submit the application which is due on 4 Mar 16.
C. VA Connection (Bob Corsi): Bob has provided a list of 20 VA volunteers with a availability chart for Crew volunteers for building of 2 homes.
D. Crew Website ( http://www.accrew.org ): .
E. Colorado (CO) Connection (Gary Piper): Two volunteers (Gary and Corey) will be coming from CO for the Siding Crew.
F. Volunteer Recruitment in Bellevue: Peggy Hoffman will provide access to the Capehart Chapel for the pancake breakfast at 7 AM on Sun, 14 Feb 16. The Confirmation Class will be divided into three 7-student shifts. We will be wearing Crew shirts and hats. Rick Narlock will be the meat griller. The Secretary and Finance Director will make a Commissary run for supplies at 9 AM, Sat, 13 Feb 16.
G. 2016 Deployment (work starts on 2 Jun 16): Floor plans for the Moore and Gibson homes were approved by the families on 31 Jan 16. The Gibson Family requested a space of a dishwasher which will eliminate the 4-drawer base cabinet. The existing trailer/house has been removed from the Gibson lot and the family has moved to an apartment. The onsite Crew list now stands at 33 volunteers (29 men and 4 women). The Construction Director is concerned about overloading the trailer which will include double 5X7 scaffolding and crew materials. The Assistant Cook is planning to rent a van for hauling the food and kitchen equipment. The following additional equipment is planned to the deployment: drywall sander (bought and reimbursed to Jim Karr), Two siding nailers (to be bought and reimbursed to Gary Piper); one back-up roofing nailer, a 2nd palm nailer, 8 scaffolding feet and 5 planks, and 6 storage totes (to bought and reimbursed to the Construction Director). The Cook requested and received Board approval for the Crew to buy a small chest freezer for storing Crew food. The Construction Director requested that the President start looking for 2 over-the-stove microwaves. The Board approved adding a dishwasher to the possible appliances for the Crew to buy for the Gibson Family.
H. 2015 IRS Forms provided to the Treasurer: IRS Form 990-EZ is due on 15 May 16.
I. Build 2nd Home in June 2016, due to Estate Gift from Nora Sinclitico of VA ($76,844.26): The Secretary corrected a previous requirement that IRS Form 990-EZ can be still be used for 2016, as long as our annual total revenue does not exceed $200,000.
7. New Business:
A. Ridenour Family (2013): Grandmother Gladys Head, the chief caregiver of the two grandchildren, has died of cancer. The Secretary requested that Good Shepherd Chapel Treasurer Kay Morrow monitor the situation to ensure that the two grandchildren do not lose their home when the house deed is transferred from Gladys Head’s estate.
B. NE Department of Labor (Jean Shafer, 402-471-9952): The President and the Secretary both received inquiries from the NDOL about a George Cooper fraudulently trying to set up an employee account in the name of the Appalachian Construction Crew. Since George Copper is not part of the Crew and we have now employees, the account wes not established by the NDOL.
8. The Crew Meeting was adjourned at 7:49 PM and the next Board Meeting was set for 7 PM, Thursday, 10 Mar 16, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary