14 Apr 2016
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist.
2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Ron Strawn
George Cawl
Kathi Narlock
3. The minutes of the meetings held on 10 March 2016, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 31 Mar 16, to the Secretary before the meeting: Great Western Checking Account: $84,468.77; Fidelity Money Market: $23,213.84; Progress on 2016 Fundraising Goal of $55,000: 71.2% (However, when the two $20,000 advance payments and the $2,000 food check for this year’s deployment are added back in, the progress is 147.6%.)
5. Finance Director’s Report: The following items were discussed:
A. Cans for 2 X 4’s: One attendee brought Al cans.
B. Church of Nativity, Burke, VA Designated Offering, 9-10 Jan 2016: On 11 Apr 16, a check for $41,117.17 was received.
C. Bowl-a-thon, Sat, 1:30 PM, 12 Mar 2016, Leopard Lanes: Collection of pledges to date is at $3,608, with one known pledge still outstanding.
D. 2016 Financial Plan: Based on total donations received, we now have raised at 232.8% of the $55,000 goal.
E. Offutt Air Show, 30-31 Jul 16: Major James Lee and Pierre Flatowicz (pflatowicz@gmail.com) are points-of-contact. The only volunteer meeting will be held at 9 AM, Mon, 18 Apr 16, in the Bennie Davis Theatre. The Finance Director and the Secretary are planning to attend this meeting. Pierre indicated that our request of 6 Apr 16, to work on Sat rather Sun, may not be met because the assignments have already been made.
F. Other Ideas: None.
6. Old Business:
A. Update of Membership Roster: No updates made.
B. Combined Federal Campaign: The 4th (and final) Automatic Quarterly Bank Deposit of $1,385.69 for the 2015 Distribution was received on 23 Mar 16. This payment was $301.68, more than anticipated. The Secretary indicated that the Crew has been approved for the 2016 Indiana, Kentucky, Southwest Ohio CFC Drive by the Cincinnati office, with a CFC No. 61342 (same as 2014). After the Crew’s deployment, the Secretary will send a letter to past CFC donors.
C. VA Connection (Bob Corsi): Bob has provided a list of 20 VA volunteers with an availability chart for Crew volunteers for building of 2 homes. On the Siding Crew, Art Rupenin has be replaced by Seth Machler.
D. Crew Website ( http://www.accrew.org ): No new developments.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: No new developments.
G. 2016 Deployment (work starts on 2 Jun 16): The Construction Director has ordered the kitchen cabinets and other materials from Lowe’s in Somerset for both houses. The onsite Crew list still stands at 33 volunteers (29 men and 4 women). The Construction Director reserved two rooms at the Baymont Inn in Evansville, IN for the midpoint stopover on 31 May 16, at a cost of $45 per person. The Construction Director reminded Carpool drivers to save their gas receipts to be reimbursed. A possibility of a trailer overload has been reduced by the addition of another pickup to the Carpool Plan to haul 4 sets of 5 X 7 scaffolding for House 2. Asst. Cook Kathi Narlock will now haul the two microwaves with her rental van. The Construction Director has reserved St. Joe’s Inn for the 2017 Deployment, from 31 May to 14 Jun 2017. Siding Crew Leader Gary Piper has decided not purchase two siding nailers. The Construction Director purchased a roofing nailer and palm nailer and was reimbursed a total of $299.92. Asst. Cook Kathi Narlock bought two used, 5 CF, chest freezers for deployment food storage for $90 and was reimbursed by the Head Cook out of the Deployment Food check money. Due to the high cost of a initial catered Wednesday night BBQ meal, the cooks will now provide this meal. The Asst. Cook has purchased the two microwaves from Best Buy for $358.68 and will be reimbursed at the next meeting.
H. 2015 IRS Forms provided to the Treasurer: IRS Form 990-EZ is due on 15 May 16.
7. New Business:
A. 25th Street Clean-up, 9 AM, Sat, 16 Apr 16: Three volunteers have signed up to pick up trash.
8. The Crew Meeting was adjourned at 7:25 PM and the next Board Meeting was set for 7 PM, Thursday, 12 May 16, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary