September 2016 Minutes

 Minutes
Oct 302016
 

8 September 2016

 Subject:  Minutes of Board Meeting

  1. The Meeting was opened by Vice-President Marcel Moreau at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist.
  1. Attendance at the Meeting included:

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Ron Strawn

George Cawl

Mark White

  1. The minutes of the meeting held on 11 August 2016, were approved.
  1. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 31 Jul 16:  Great Western Checking Account:  $41,689.74;  Fidelity Money Market Account:  $24,222.58.
  1. Finance Director’s Report: The following items were discussed:
    1. Cans for 2 X 4’s:  No new developments.
    2. Offutt Air Show, Sat, 30 Jul 16:  The Secretary picked up the share check of $1,350 on 7 Sep 16, which is the 5th  highest of amount of 17 Air Shows worked.  The average amount received is $975.39 and highest amount received is $1,800.
    3. Dinner Raffle(Oct-Nov 16):  Ron indicated that the Papillion Pizza Ranch will again provide $300 in gift certificates.  The Secretary requested Donna Vogt to print 300 raffle tickets on 31 Aug 16.
    4. Church of the Nativity, Burke, VA Offering:  To be scheduled for Jan 17.
    5. Bowl-a-thon:  To be scheduled in Mar 17.
    6. Offutt Catholic Chapel Offering:  On 15 Aug 16, the Secretary requested consideration by the Chapel (Peggy Hoffman) for a designated offering.
    7. Combined Federal Campaign:  Results to be known in Mar 17.
    8. 2017 Financial Plan:  With public donations and the Air Show revenue, the Crew now stands at 2.5 % of the 2017 Fundraising Goal of $75,000.
    9. Other Ideas:  None.
  1. Old Business:
    1. Update of Membership Roster:  No changes made.
    2. 2016 Combined Federal Campaign Indiana, Kentucky, Southwest Ohio Drive:  Alisha Hillner of the CFC indicated that major changes for the 2017 application are coming and will be discussed further later in these minutes.
    3. VA Connection (Bob Corsi):  No new developments.
    4. Crew Website ( http://www.accrew.org ):  Kathi Narlock added the 2016 deployment photos to the website.
    5. Colorado (CO) Connection (Gary Piper):  Gary is still undecided about making the 2017 Deployment due to his health.  Corey will be coming and previous volunteers Jim Magill and Beth Collins are considering coming.
    6. Volunteer Recruitment in Bellevue:  In the upcoming month, the Secretary will inquire whether the Offutt Catholic Chapel Confirmation Class is interested in helping with a Pancake Breakfast on Sun, 19 Feb 17.
    7. 2017 Deployment (work starts on Thurs, 1 Jun 17): Harry has completed the Yancey house foundation and septic system.
    8. Adopt-A-Road:  Trash pick up on 25th Street was set for 9 AM, Sat, 17 Sep 16.  An email inquiry after the meeting, indicated that 4 volunteers can make this event.
    9. Audit of CY 2016 Accounting Books:  A CPA has not been located yet for the audit of the accounting books which is needed for the 2017 CFC Application due our CY 16 income being over $100K.  As mentioned above, the CFC will be issuing major changes on 1 Oct 16, which will affect the 2017 CFC application, including:  (1) Assessing application, listing and distribution fees rather than taking overhead fees out of the donations.  (2) Administrative zones will be reduced from 147 to 38 (although the Crew appears to be in similar zone).  (3)  With the Crew’s CY16 annual income in the 100K to 250K range, only a less costly CPA review will be required rather than an audit.  The Secretary recommended that we hold off contacting a CPA until the CFC changes are issued.
  1. New Business: None.
  1. The Crew Meeting was adjourned at 7:30 PM and the next Board Meeting was set for 7 PM, Thursday, 13 Oct 16, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary