Apr 082017

12 January 2017

Subject: Minutes of Board Meeting

1. The Meeting was opened by Vice President Marcel Moreau at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:

Marcel Moreau, George Ziska, Jr., Janelle Smith, Ron Strawn, George Cawl, Mark White

3. The minutes of the meeting held on 8 December 2016, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status: Great Western Checking Account: $44,77.57; Fidelity Money Market Account: $24,234.76.

5. Finance Director’s Report: The following items were discussed:

A. Cans for 2 X 4’s: No new developments.
B. Offutt Catholic Chapel Offering, Sun, 8 Jan 17: Advance info indicates the offering netted $1,583.10.
C. Church of the Nativity, Burke, VA Offering, Sat-Sun, 14-15 Jan 17: Bob Corsi thinks that he will do well since the already has several thousand dollars collected.
D. Bowl-a-thon: Sharon Strawn made reservations at Leopard Lanes for 1:30 PM, Sat, 4 Mar 17, at Leopard Lanes. The Secretary started passing out pledge sheets.
E. Combined Federal Campaign: Results to be known in Mar 17.
F. 2017 Financial Plan: The Crew is now raised 6.0 % of the 2017 Fundraising Goal of $75,000.
G. Other Ideas: None.

6. Old Business:

A. Update of Membership Roster: One attendee made an email address change after the meeting.
B. Combined Federal Campaign of Indiana, Kentucky and Southwest Ohio: The Treasurer has been providing info on the Crew‘s 2016 Financial Statement to Massimore, Magnuson & Associates, for the CPA review which is to be done by mid Jan 17. The Secretary agreed to paid $1,000 for this CPA review. The CPA recommended that we include donated labor during the 2016 deployment. Based on a daily log, the Construction Director estimated donated labor at $37,845 (= 2,523 hours X $15/hour). The Treasurer provided the donated labor amount to the CPA and he needs to indicate where the donated labor is to be inserted into our accounting system. Per the CPA request, the Treasurer provided available info on the 2016 estate gift. Per their request, the Secretary emailed bank deposit info to the CFC on 30 Dec 16. The 2017 CFC application is due online by 31 Jan 17.
C. VA Connection (Bob Corsi): Bob will have a list of 16 volunteers with alternates in early Feb 17.
D. Crew Website ( http://www.accrew.org ): No new developments.
E. Colorado (CO) Connection (Gary Piper): Gary indicated that now only he and Corey will be coming from CO.
F. Volunteer Recruitment in Bellevue: The Secretary has contacted Confirmation Class Teacher Mark Seelbach on the Pancake Breakfast set for Sun, 19 Feb 17. At the next meeting, we need to discuss ways to improve the pancake quality and ensure that food does not run out for the 11 AM Mass.
G. 2017 Deployment (work starts on Thurs, 1 Jun 17): Due to Harry Wallace’s travel and vacation schedule, the Construction Director sent the 2017 drawings for the Yancey home, the Material List and the subcontractor work descriptions on 16 Dec 16. Still need the receipt for the over-the-stove microwave so Kathi Narlock can be reimbursed.

7. New Business:

A. IRS Forms: The Treasurer has been provided the following IRS forms:
(1) 990 for the CFC application due on 31 Jan 17.
(2) Major Contributors List prepared by the Secretary.
(3) 990-EZ due on 15 May 17.
B. 2017-2018 Nonprofit Corporation Biennial Report: The Secretary filed this required report with the NE Secretary of State on 10 Jan 17. The Secretary was reimbursed the $23 filing fee.

8. The Crew Meeting was adjourned at 7:30 PM and the next Board Meeting was set for 7:00 PM, Thursday, 9 Feb

17, at 9803 S. 21st Circle.
George Ziska, Jr.