9 March 2017
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 5 of 5 directors present, a quorum of the Board did exist.
2. Attendance at the Meeting included:
George Ziska, Jr.
3. The minutes of the meeting held on 9 February 2017, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided the following status: Great Western Checking Account:
$46,145.79; Fidelity Money Market Account: $24,244.65.
5. Finance Director’s Report: The following items were discussed:
A. Al Cans for 2 X 4’s: No new developments.
B Church of the Nativity, Burke, VA Offering, Sat-Sun, 14-15 Jan 17: Bob Corsi reported on 1 Mar 17, that the Crew should expected a check between $62 and $63K, from the offering.
C. Bowl-a-thon: Sixteen bowlers knocked down 2,289 pins with their high games. A total of $3,227.10 in pledges was collected before the meeting and with an additional $654.00 delivered at the meeting for a total of $3,881.10 collected so far. With pledges still outstanding, we are well on our way of breaking last year’s record of $3,658.00 and the budgeted goal of $4,000.00 for this fundraiser.
D. Combined Federal Campaign: A 2017 Distribution was reported $44.66 the IN, KY & SW OH CFC.
E. 2017 Financial Plan: The Crew is now raised 12.9 % of the 2017 Fundraising Goal of $75,000.
F. Other Ideas: Vice-President Marcel Moreau suggested that we better space out our local fundraisers so potential donors are not overwhelmed by our efforts. Better timing of events will be discussed for the 2018 Financial Plan.
6. Old Business:
A. Update of Membership Roster: No changes noted.
B. Combined Federal Campaign of Indiana, Kentucky and Southwest Ohio: With a disappointing 2017 Distribution of $44.66 from only one unidentified donor in the IN, KY & SW OH zone, the Board unanimously agreed that submitting the 2017 CFC application by the now extended deadline of 17 Mar 17, with a non-refundable fee of $340, was not worth it. There are still potentially out-of-zone CFC donations that still could be provided to the Crew.
C. VA Connection (Bob Corsi): All of Bob’s 17 volunteers have been included on the Crew list.
D. Crew Website ( http://www.accrew.org ): No new developments.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: The Secretary reported that the breakfast netted $206.64 ($37.50 – $236.86)in donations. The Secretary proposed using a large electric frying pan to keep pancakes warm for next year’s breakfast. With some excess in food items noted, the Secretary lowered some quantities. The Secretary sent a thank you letter to the Confirmation Class for their help.
G. 2017 Deployment (work starts on Thurs, 1 Jun 17): Harry Wallace has checked with Lumber King on the list of materials and all is OK. P.O.C. Ann Saich of Somerset Lowe’s ordered all the kitchen cabinets and other materials on 27 Feb 17. The 2017 onsite Crew list includes 31 volunteers. The NE Carpool Plan includes four vehicles. With 2 campers outside the Inn, 29 of the 30 beds will used by the volunteers. The Cooks will provide the evening meal on Wed, 31 May 17. Treasurer Janelle Smith reported that 4 quillows will provided for the 4 Yancey children. Bob Corsi reported that $2,625 was taken out of the Church of Nativity offering for buying 5 beds for the Yancey Family.
H. IRS Forms: The only remaining submission is the IRS Form 990-EZ by 15 May 17.
7. New Business:
A. Adopt-A-Road on 25th Street: Tentatively set to do this task at 9 AM, Sat, 22 Apr 17.
B. Amazonsmile Foundation: Amazon customers can donate 0.5% of their purchase price to the Crew. Currently, the Crew has a total of $33.06 in donations waiting to be sent. The Board concurred with the Secretary providing Amazonsmile with the Crew automatic bank deposit info online by 31 Mar 17.
C. Crew Meeting on 11 May 17: Kris Woods, our assistant cook and a Library employee, requested that the Crew provide a presentation on the Crew’s mission at the Bellevue Library to the Adult Reading Program which coincides with their theme of making the world better. The Secretary will provide a short presentation on the Crew at 7 PM with the Crew Meeting to follow in a Library room reserved by Kris.
8. The Crew Meeting was adjourned at 7:51 PM and the next Board Meeting was set for 7:45 PM, Thursday, 13 Apr 17, at 9803 S. 21st Circle. The delayed start is the due 6 PM Holy Thursday Mass at Capehart Chapel.
George Ziska, Jr.