Aug 182017
 

14 July 2015
Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 4
directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Kathi Narlock
Ron Strawn

3. The minutes of the meeting held on 12 May 15, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided that following status to the Secretary: Great Western
Checking Account: $21,871.88; Fidelity Money Market: $44, 209.92; Progress on 2015 Fundraising Goal: 118.8%
(When 2015 Deployment expenses are added back in.)

5. Finance Director’s Report: With the Finance Director position vacate, the Secretary discussed the following:
A. Cans for 2 X 4’s: The current Al can price is only at $0.25 per lb. Ron Strawn mentioned that you can get a
$0.05 per lb coupon by going online to Can-Pak.
B. Church of Nativity, Burke, VA Designated Offering, Jan 16: No new developments.
C. Bowl-a-thon, Mar 16: Ron Strawn thought his wife would be willing run this event again.
D. Offutt Catholic Chapel Designated Offering, Apr 16: The Secretary will request that the Crew be considered for
an offering next year.
E. Other Ideas: Possible candidates to fill the vacant Finance Director position were discussed.

6. Old Business:
A. Update of Membership Roster: No updates made.
B. Combined Federal Campaign: With the denial of the Crew’s 2015 application, Vice-President Marcel Moreau
read a draft letter to be sent to past CFC donors in August 2015, explaining that the Crew is not longer with in the CFC
and the benefits of donating directly to the Crew where a 100% of the donations would go to our cause. All present
thought the letter was good and Marcel will email a copy of the letter to the Secretary for action.
C. VA Connection (Bob Corsi): Bob sent the consolidated 2015 deployment disc with over 600 photos.
D. Crew Website ( http://www.accrew.org ): Kathi selected 65 photos from the consolidated disc for the website.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: Secretary will again try to schedule pancake breakfast with Offutt AFB
Catholic Confirmation students in Feb 16.
G. 2015 Deployment (work starts on 5 Jun 15): The Crew paid a total for $43,000 to the Good Shepherd Chapel and
nearly $51,000 overall for the Corder home. The Corder Family moved in on Friday, 19 June 2105. A 4-year
comparison of home costs was reviewed. The Lowe’s kitchen cabinet order was missing one 15 X 30 wall cabinet which
was scheduled to arrive after the Finish Crew left the site and, in addition, all the door fronts have to changed because the
previous design has been discontinued. Harry Wallace, the Good Shepherd Chapel P.O.C., will handle correcting the
kitchen cabinets. The onsite crew list included 27 volunteers (24 men and 3 women) with a by state volunteer tally of:
NE: 6; VA: 15; OH: 1; FL: 1; MD: 1; AL: 1; CO: 2. No changes were recommended to the Personal Items to
Bring List. Five drivers were paid a total of $1,393.82, which was a nearly $800 drop in gas costs from last year due to a
lower price per gallon prices. Berthing at St. Joe’s Inn cost $1,800 for 23 one-week stays and 4 two-week stays. Food
costs in costs increased to almost $1,600, since now the Crew is responsible for the catering of the first evening meal.
The Crew bought a full line of appliances for the Corder Family from Lowe’s in Somerset, including a washer and a
dryer, a stove, and a refrigerator at a total cost of $2,062.50. VA bought beds from Hometown Furniture. For lessons
learned, the roof trusses will now be clamped down in the center before being attached so drywall ceiling unevenness is
avoided.
H. Insurance Waiver to Offutt AFB: Request was submitted on 25 Feb 15, but still no word has still been received
back.
I. Finance Director Vacancy: The Secretary emphasized the importance of filling this position for the upcoming
2016 fundraising season.

7. New Business:
A. Trailer Repairs: The Construction Director reviewed just over $1,000 in repairs needed on the trailer, after
returning from the deployment, including new tires, repacking the wheel bearings, re-securing the wheel fenders, checking
the brakes, ensuring the breakaway system is in work order and adding a rapid jack.
B. 2016 Deployment: The Crew currently planning to start work a day earlier on Thurs, 2 Jun 16, to allow for 9-
hour workdays and more flexibility, in case of rain, before the Monday rough-in inspections. The Secretary has been
reservations with Jim Barney, the St. Joe’s Inn Landlord, for Wed, 1 Jun to Wed, 15 Jun 16. The Construction Director
will be making catering reservations with Preston’s Steakhouse in Oneida, TN (423-569-4158), for the first evening meal
on Wed, 1 Jun 16. The Construction Director was considering an additional tasking for the Siding Crew to install the
rain gutters and downspouts; however, the initial material cost at Lowe’s is $350 compared to $450 for Harry Wallace to
have a local contractor do the work.
C. 2016 Fundraising Goal: Based on spending nearly $51,000, for materials and logistics on the 2015 Deployment
and to allow for installing a possible new septic tank system, the Construction Director recommended setting a goal of
raising $55,000 for the 2016, which the Board approved.

8. The Crew Meeting was adjourned at 7:45 PM. The next meeting was set for 7 PM, Tues, 11 Aug 15, at 9803 S. 21st
Circle.

George Ziska, Jr.
Secretary