10 December 2015
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 4
directors present, a quorum of the Board did exist.
2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Ron Strawn
George Cawl
Kathi Narlock
3. The minutes of the meetings held on 12 November 2015, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided that following status to the Secretary: Great Western
Checking Account: $25,786.74; Fidelity Money Market: $44, 211.78; Progress on 2016 Fundraising Goal of $55,000:
3.4%.
5. Finance Director’s Report: With the Finance Director position vacate, the Secretary discussed the following:
A. Cans for 2 X 4’s: One attendee brought cans.
B. Papillion Pizza Ranch Raffle: A total of 261 tickets were sold for a revenue of $1,305, which is the 3rd highest
raffle total. Fifteen attendees were at the drawing on 19 Nov 15, at Pizza Ranch. The Secretary sent a thank you letter
to the Pizza Ranch manager.
C. Church of Nativity, Burke, VA Designated Offering, Jan 2016: Bob Corsi indicated that the offering will be held
on the weekend of 9-10 Jan 16.
D. Bowl-a-thon, Mar 2016: Possible proposed dates for this event were 5, 12 and 19 Mar 16. Ron Strawn will ask
Sharon to make reservations at Leopard Lanes. Pledge sheets are planned to be distributed at the next meeting.
E. Offutt Catholic Chapel Designated Offering, Jan 2016: No new developments.
F. 2016 Financial Plan: To date, 3.4% of the $55,000 goal has been raised.
G. Offutt Air Show, 30-31 Jul 16: Per an Omaha World-Herald article this week, the Thunderbirds will perform.
The preference of those present is to work on Sat, 30 Jul 16.
H. Other Ideas: None.
6. Old Business:
A. Update of Membership Roster: No updates made.
B. Combined Federal Campaign: No new developments.
C. VA Connection (Bob Corsi): Bob indicated that a family is donating 5% of their estate or $76,000 for the
Appalachian home building project at the Church of the Nativity which will be transferred to the Crew. Bob proposed
that we build a 2nd home, which will be discussed later in the meeting.
D. Crew Website ( http://www.accrew.org ): No new developments.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: The pancake breakfast with the Confirmation students at Capehart Chapel
will be held from 7 AM to 12:30 PM, Sun, 14 Feb 16. Six (6) Crew members have volunteered to work this event.
Confirmation students will be requested to provide baked goods.
G. 2016 Deployment (work starts on 2 Jun 16): Harry Wallace, our Good Shepherd Chapel point-of-contact,
indicated that the Barry and Mary Moore Family has been selected for the 2016 home. The Moore Family have 3
children: Jacob, 7; Peyton, 3 and Noah, 1. The Moore Family is currently living in trailer and will buy the adjacent lot
for the new home.
H. Annual Letter to Donors: The Secretary provided a draft of this annual letter for review and will have the UPS
Store print 75 copies.
7. New Business:
A. Build 2nd Home in June 2016 with anticipated $76K Estate Gift from VA: At the begin of the discussion, Vice-
President Marcel Moreau proposed that instead of building a 2nd home, that the offering at Church of the Nativity not be
held this year. The Construction Director did not think Bob Corsi would agree to this proposal. The following areas
were covered for building a 2nd home in June 2016:
(1) Financial:
(a) With $76K estate gift known, Bob needs to indicate that ACC is building 2nd Home at VA Offering on 9-10 Jan
16.
(b) $76K gift and VA offering need arrive on separate checks and significantly before deployment. (No legal
estate tie-ups.)
(c) Bob needs to provide the name of family estate for our tax return.
(d) $100K limit in revenue will be exceeded, requiring going to the longer IRS Form 990 (rather than the 990-EZ)
(e) Even with building the 2nd Home, the surplus will still grow.
(f) Good Shepherd Chapel needs to maintain separate account for each home.
(g) Advance payment to Harry for material ordering will at least double.
(2) Crew Volunteers:
(a) Some increases in crew sizes may be needed but we did two homes in 2007, with 28 total volunteers.
(b) Building Crew will need to stay until at least the end of 2nd week (11 Jun).
(c) Supplementing Crew with local KY volunteers would help, particularly with the 2nd Home finishing in the 3rd
week.
(3) Floor Plans: Develop 2 separate plans based on home orientation and family desires.
(4) Bill of Materials: Develop to 2 separate lists for Bellevue materials, Lumber King and Lowe’s in Somerset.
(5) Berthing at St. Joe‘s:
(a) Could exceed the 30-bed limit of St. Joe’s Inn with sleeping bags at times.
(b) Extend reservation from Wed, 15 Jun to Wed, 22 Jun for 2nd Home Finish Crew.
(6) Food:
(a) Extend Food Crew to the end of the 2nd week (11 Jun).
(b) Extend menu plan to 11 Jun.
(c) May need to increase budget.
(d) Still do one dinner with both families and Crew on the night of Tues, 7 Jun.
(7) Building Schedules and Site Locations:
(a) Two home sites need to be in same general area for easy personnel transfers.
(b) Harry and his crew need two build two foundation/floors by June 2016.
(c) ACC frames and encloses 1st Home for Monday Rough-in inspection on 6 Jun.
(d) ACC finishes 1st Home while 2nd Home is framed and enclosed for Monday Rough-in inspection on 13 Jun.
(e) Plumbing, electrical and HVAC subcontractors need to meet both Monday Rough-in inspections dates.
(f) 2nd Finish Crew volunteers show up on Tues, 14 Jun to finish 2nd Home thru 22 Jun with local KY volunteers.
7. New Business (Cont.):
A. Build 2nd Home in June 2016 with anticipated $76K Estate Gift from VA (Cont): Based on the above
discussion,
the Construction Director will discuss building a 2nd home further with Bob Corsi.
B. Board Election for Terms from 1 Jan 16 to 31 Dec 17: With 6 active members present, a quorum of the general
membership existed. The following Crew members were elected: President: Vicki Edwards; Vice-President: Marcel
Moreau; Secretary and Construction Director: George Ziska, Jr.; Treasurer: Janelle Smith; Finance Director: Ron
Strawn.
8. The Crew Meeting was adjourned at 7:46 PM and the next Board Meeting was set for 7 PM, Thursday, 14 Jan 16, at
9803 S. 21st Circle.
George Ziska, Jr.
Secretary