14 May 2009
1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
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2. Attendance at the Meeting included:
Vicki Edwards
Ken Zeiger
George Ziska, Jr.
Janelle Smith
Ron Strawn
Gary Sogard
Kathi Narlock
3. The minutes of the meetings held on 8 April 2009, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided the following status: Great Western Checking: $8,446.13; Fidelity Money Market: $62,816.82; Progress on 2009 $42,000 Fundraising Goal: 105.7%.
5. Finance Director’s Report: Although Finance Director Mark White was not present, following items were discussed:
A. Al Can Recycling: One attendee brought cans.
B. Wells Fargo Bank Grant Request for $3,600: Our request was turned down again for the third time. Mark is seeking an explanation.
C. Concession Stands, Rosenblatt, NU vs. CU: With an attendance of 4,071 on Tues, 21 Apr 09, two beer stands had total sales of $3,363.00, with tips of $48. A Centerplate check for $228.71 was received on 1 May 09. The game on 12 May 09, was rained out and two beer stands had sales of only $56.00. We have six volunteers to work beer stands on 3 Jul 09.
D. KY Sponsor, Jun 09: Wal-Mart (TN & KY): A grant application was submitted to the store in Somerset, KY. No new developments.
E. Offutt Open House, Sat, 29 Aug 09: Our assignment for one share of the profits is divided between Dream Photo (3 volunteers with a show time of 0745), Valentino’s (2 volunteers and a show time of 0830) and Roca Berry Farm (5 volunteers and show time of 0845). Volunteers requested to pick their preference so the required food handling training can be completed by information to be received from a future email. We are required to submit a list of volunteers to MSgt Pawlik by 30 Jul 09. Currently, we have 13 volunteers sign up but are now only committed to provide 10 volunteers for one share. We will be wearing our Crew shirts and hats. Bottled water will be provided.
F. Other Ideas: None.
6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.
B. Combined Federal Campaign: A 2009 distribution check for $207.12 was received on 24 Apr 09. The Crew has been accepted for the CFC Fall Drive subject to a check with the IRS that we are a 501(c)(3) organization.. A check for $83.01 was received on 1 May 09, from the United Way of the Capital Area.
C. VA Connection (Bob Corsi): Bob requested that a wood stove be added as a possible gift for the Tucker Family; however, this item will probably not be needed since the owner will be installing a heat pump. An additional check for $350.00 was received from the Church of the Nativity on 27 Apr 09, which brings the total 2009 VA contribution to $25,812.47.
D. Crew Website ( http://www.accrew.org ): The Webmaster updated the site with information from the 2009 Annual Report to Donors.
E. Colorado (CO) Connection (Gary Piper): A possible additional volunteer will now not be coming from CO.
F. 2009 Deployment (4-17 Jun 09): Additional site photos showing the foundation work in progress were received on 27 Apr 09. The Construction Director sent the floor plan, material list and subcontractor work descriptions for the Tucker home on 17 Apr 09. The Construction Director ordered the kitchen cabinets on 21 Apr 09, from Lowe’s of Somerset, KY, for a total cost of $1,692.25, with a delivery date of 12 Jun 09. The onsite Crew list now has 27 volunteers with one volunteer switched from the Siding to the Frame/Roof Crew. Carpool drivers were reminded to send gas receipts to the Treasurer before 30 Jun 09. Vice-President Ken Zeiger indicated that an additional trailer tire and rim would not be needed. The Vice-President also indicated that a trailer wheel stand would cost between $35 to $40 and combination plate/wheel stand would cost $75 to $100. The Secretary purchased an additional expandable plank and a 3-foot portable bench for the finish work and the required home materials from Bellevue. The Treasurer’s mother again provided quillows (pillow/sleeping bags) for the two Tucker sons. Sister Nancy requested a $11,000 advance payment for the Tucker home which was sent on 8 May 09.
G. Donor List: The Secretary passed around the donor list for omissions and corrections. The Secretary has purchased the document frame for the donor list and the 5 X 7 matte frame for the Crew signatures and the Family/Crew photo.
7. New Business:
A. Volunteer Recruitment in Bellevue: Good volunteers continue to leave without replacements and with a forced reduced presence at the Base Chapels, the word of our cause does not seem to be getting out. The Secretary urged those present to talk up our cause.
B. Trailer and Cargo Loading Schedule: The trailer will be loaded, starting at 9 AM on Tues, 2 Jun 09. The food cooler will be loaded in Gary Sogard’s pick-up after the next Crew meeting on 3 Jun 09.
8. The Crew Meeting was adjourned at 8:49 PM. The next meeting is set for 8 PM, Wed, 3 Jun 09, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary