8 September 2010
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
<!–break–>
2. Attendance at the Meeting included:
Vicki Edwards
Ken Zeiger
George Ziska, Jr.
Mark White
Marcel Moreau
Ron Strawn
Kathi Narlock
3. The minutes of the meetings held on 11 August 2010, were approved with a correction.
4. Treasurer’s Report: Treasurer Janelle Smith was not present to provide a report.
5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Al Can Recycling: One attendee brought cans.
B. Offutt Open House, Sat, 28 Aug 10: Ten (10) Crew volunteers worked the open house. The Omaha World-Herald indicated an estimated two-day attendance of 150,000 people and Mark reported record concession sales. Still await the distribution of profit shares.
C. Outback Raffle (Oct-Nov 10): Donna Vogt was not present to discuss.
D. Offutt Designated Offerings: At the last Catholic Parish Council meeting, the Crew was left on the designated offering list for this year but the new Catholic Chaplain indicated that the Crew would not be on the list every year. Ron Strawn suggested that an email be sent to the Chapel Account Manager to find out the dates of Catholic and Protestant designated offerings. The Secretary will send this email. Marcel Moreau suggested that the Crew have a guest sign-up book at this year’s designated offering so donors could be sent Crew thank you letters and receipts for their donations. President Vicki Edwards will follow up on the guest book idea with Catholic Pastoral Assistant.
E. Church of the Nativity, Burke VA Designated Offering: No word on date yet.
F. Bowl-a-thon (Mar 11): No developments.
G. CFC/United Way: Results of 2010 Fall CFC Drive will be available in Mar 11.
H. Other Ideas: None.
6. Old Business:
A. Update of Membership Roster: No changes were noted on the roster.
B. Combined Federal Campaign: The 6th 2010 distribution check for $739.41 was received on 24 Aug 10.
C. VA Connection (Bob Corsi): No new developments.
D. Crew Website ( http://www.accrew.org ): The 2010 deployment photos still need to be inputting.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: With the potential removal of the Crew from the Offutt Catholic Chapel designated offering list for at least next year and the Crew‘s restricted visibility at the Chapel for interesting future volunteers, a discussion pursued for a possible new “home“ for the Crew. President Vicki Edwards thought we should give the new Catholic Chaplain a chance to adjust his attitude toward the Crew. Finance Director Mark White and Ron Strawn still thought it was good idea to do a Thank You Breakfast to publicize our cause at the Chapel and possibly obtain more local volunteers. The current military deployment demands may be a factor in active duty members not being interested in another week away from their families to build a home. If the Crew tries to affiliate with another church or organization, Mark indicated that we need to first determine what kind of support we are seeking such financial or being a new ministry of the organization. The current economic conditions also make it difficult to become part of another organization already strapped with many projects and reduced revenues.
G. Trailer Switch: The Secretary obtained USAA insurance ($250 Deductible with a partial 6-month premium of $5.61) and registered the trailer in Sarpy County (cost $34.75).
H. 2010 Deployment (3-16 Jun 10): Finish Crew Leader Ken Zeiger provided the drywall mixing drill and was paid $68.99.
I. 2011 Deployment (2-15 Jun 11): The Construction Director passed around the crew list.
J. Base Liability Insurance Waiver: Since several inquiries to the Base Services Squadron have not yielded an updated status and since this waiver was not requested with this year‘s Private Organization Annual Review/Revalidation, the Secretary recommended that this item be removed from the meeting agenda.
K. Receipts Printing: The Secretary received 400 receipts (without perforations) on 25 Aug 10, for $29.09 from the UPS Store.
L. Plaque Addition: The Secretary re-installing the plaque in Capehart Chapel hallway.
M. Sarpy County Adopt-A-Road on 25th Street: Five Crew members volunteered for this local community activity. We will meet at the Capehart Chapel parking lot at 9 AM on Sat, 18 Sep 10.
7. New Business:
A. Private Organization Annual Review/Revalidation: The Secretary submitted this required report to the Base Services Squadron on 19 Aug 10. Requested information included in the report: (1) Board of Directors’ names with email addressees and phone numbers, (2) Bank Statement of 30 Jul 10, (3) Income and Expense Statement from Jul 09 to Jun 10, and (4) Approved Meeting minutes for May and Jul 10.
B. Vice-President Replacement: The Secretary presented outgoing Vice-President Ken Zeiger a Crew hammer in appreciation for his service as Vice-President from Jan 06 to Sep 10. Marcel Moreau volunteered to complete the remainder of the Vice-President’s term, thru 31 Dec 11, and received a Board pro tem appointment. The Secretary has requested the Treasurer to provide the necessary paperwork for changing signature authorities for the bank checking and money market accounts.
8. The Crew Meeting was adjourned at 8:46 PM. The next meeting was set for 8 PM, Wed, 13 Oct 10, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary