1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
<!–break–>
2. Attendance at the Meeting included:
Vicki Edwards George Ziska, Jr. Janelle Smith Mark White Kathi Narlock
Marcel Moreau Donna Vogt Ron Strawn
3. The minutes of the meeting held on 9 December 2009, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided the following financial status, as of 31 Dec 09: Checking Account: $2,935.06; Money Market: $37,712.09; Progress on 2010 $42,000 goal: 12.1%
5. Finance Director’s Report: Mark White discussed the following items:
A. Al Can Recycling: Two attendees brought cans.
B. Outback Raffle: The remaining $20 of revenue was received for a total of $1,370 for this event.
C. Offutt Chapel Designated Offering,9-10 Jan 10: Catholic offering was $2,925.75 and 11 AM Protestant Service offering was $2,338.00 for a total of $5,263.75.
D. Church of the Nativity, Burke VA Offering: Bob Corsi reported on Sun, 10 Jan 10, that a total of $32,000 had been collected so far.
E. Bowl-a-thon: The best time to maximize the number of bowlers was agreed to be 1 PM, Sat, 27 Mar 10. This time will be passed along to Sharon. The Secretary will have pledge sheets at the next meeting
F. CFC/United Way: Await the 2010 distribution amount in Mar 10.
G. Spring Raffle: With current state of fundraising, this event was not considered necessary.
H. Other Ideas: None.
6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.
B. Combined Federal Campaign: A 2009 distribution check for $178.51 was received on 19 Dec 09. Also a check for $79.68 was received from the United Way of the Capital Area on 22 Dec 09.
C. VA Connection (Bob Corsi): Bob will be working on a list of volunteers in the same number as last year.
D. Crew Website ( http://www.accrew.org ): The 2009 deployment photos still need to be included along the winners of the Outback raffle.
E. Colorado (CO) Connection (Gary Piper): Dialogue has been occurring on scaffolding improvements.
F. Volunteer Recruitment in Bellevue: No new developments.
G. Trailer Switch: No new developments.
H. 2010 Deployment (3-16 Jun 10): The onsite volunteer carpool lists were passed around the room. Scaffolding improvements are being discussed.
I. Crew Shirt Order: On 21 Oct 09, The Secretary selected the following alternative shirt from C & C Tailor Shop (Beryl Chase): Hanes, 2 button with a pocket. No shirts yet.
J. Base Liability Insurance Waiver: Request was resubmitted by Secretary on 23 Sep 09, and is being worked by Heidi Snyder of the Base Services Squadron. No new developments.
K. Update Annual Report to Donors: Draft report was passed around the room. Donna Vogt volunteered to make 150 copies.
7. New Business:
A. New Qwest Marketing Line Access: Board members were provided with the new procedures for accessing the marketing line.
B. Donor List: The Secretary passed around this list which will be given the 2010 family for finding errors and omissions.
C. 2009 Tax Forms: The following forms will be needed for: (1) CFC Application in Mar 10: 990 with Schedules A and B; (2) IRS on 15 May 10: 990EZ with Schedules A and B. The Secretary indicated that these forms are not available on IRS website. The Secretary provided the Treasurer with the list major donors.
8. The Crew Meeting was adjourned at 8:38 PM. The next meeting is set for 8 PM, Wed, 10 Feb 10, at 9803 S. 21st Circle.
George Ziska, Jr. Secretary