13 April 2011
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Mark White
Ron Strawn
Kris Woods
Kathi Narlock
3. The minutes of the meetings held on 9 February 2011 and 9 March 2011, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided the following report to the Secretary, as of 31 Mar 11: Checking account: $33,991.52; Money Market: $48,435.74; Progress on 2011 $42,000 Fundraising Goal: 114.2%. The Secretary transferred, on this date, $33,000.00, from the checking to the money market account.
5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Cans for 2X4‘s: One attendee brought cans.
B. Church of the Nativity, Burke VA Designated Offering: A check for $33,033.00 was received on 31 Mar 11 and another check for $425.00 was received on 2 Apr 11, for a total of $33,458.00, which is the second highest total received from the Church of the Nativity annual collection for our cause. The 2010 total was $35,487.58.
C. Bowl-a-thon (Mar 11): Eight (8) bowlers knocked down a total of 1,222 pins. Prior to the meeting, a total of $2,101.00 was collected. With additional collections of $165.00, during the meeting, a record amount of $2,266.00 was raised.
D. CFC/United Way: The 2011 CFC distribution will be $4,870.74.
E. Jon Bon Jovi Soul Foundation: More information is still needed to evaluate this foundation as a possible funds source. Near the end of the information we now have, a statement indicating that “unsolicited proposals….may not be returned or acknowledged.” This statement needs to be further clarified.
F. Offutt Open House, Sat, 27 Aug 11: Currently, we have 6 of the 10 volunteers are required for one share of the profits.
G. Other Ideas: None.
6. Old Business:
A. Update of Membership Roster: No changes were noted.
B. Combined Federal Campaign: The 2011 CFC application was submitted on 16 Mar 11. A correction (to the IRS Form 990) requested and allowed by the CFC and was submitted on 24 Mar 11. The 1st 2011 distribution check of $561.68 was received on 12 Apr 11.
C. VA Connection (Bob Corsi): Bob has received clothes sizes from Sister Nancy for the Ridner Family.
D. Crew Website ( http://www.accrew.org ): No new developments.
E. Colorado (CO) Connection (Gary Piper): Gary’s back is OK for the deployment.
F. Volunteer Recruitment in Bellevue: No new developments.
G. 2011 Deployment (2-15 Jun 11): The Ridner Family home will be built at 160 Slab Vanover Road. The Family approved the floor plans and kitchen cabinets on 11 Apr 11. The Material List for Lumber King of Whitley City, KY, and the work descriptions for the plumbing and electrical subcontractors were sent to Sister Nancy on 11 Apr 11. A FAX request to Lowe’s of Somerset, KY, was sent on 11 Apr 11, to get an estimate on the kitchen cabinets. The NE carpool route was discussed and we will be crossing MO on Highway 36, a divided highway north and parallel to I-70, which has less traffic and misses Kansas City. Our mid-point stop will be in Mt. Vernon, IL. We will going thru Louisville, KY and south on I-65. All carpool drivers need to get their gas receipts to the Treasurer before 30 Jun 11. An additional $25 will allowed for an oil change. The Construction Director is looking for a 3-ton, low profile jack for the trailer. Head Cook Vicki Edwards received a check for $1,500.00 to cover the deployment food. Vicki is still looking for the microwave. Ted and Alice Laski have volunteered to buy the electric stove for the Ridner Family, with $500.00 donation.
H. Donor List: The list was reviewed for errors and omissions.
I. IRS Forms: The Secretary has provided the Treasurer completed the 990 forms for the above mentioned CFC application and the 990EZ forms for the IRS, which was mailed on 1 Apr 11.
J. Adopt-A-Road: The clean-up of 25th Street was changed to 9 AM, Sat, 23 Apr 11 due to personal schedules and projected poor weather on 16 Apr 11.
7. New Business:
A. Private Organization Annual Review/Revalidation: This report was submitted to the Base Services Squadron on 29 Mar11, and included the following info: (1) Board of Directors with email addresses and phone numbers; (2) Bank Statement of 31 Dec 10; (3) Income and Expense Statement from Jan to Dec 10; (4) Approved Meeting Minutes for 8 Dec 10 and 12 Jan 11. This report is important since it allows our participation in the Offutt Open House.
8. The Crew Meeting was adjourned at 7:50 PM. The next meeting was set for 7 PM, Wed, 11 May 11, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary