Subject: Minutes of Board Meeting 12 January 2011 1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist. 2. Attendance at the Meeting included: Vicki Edwards Marcel Moreau George Ziska, Jr. Janelle Smith Ron Strawn Kathi Narlock 3. The minutes of the meetings held on 10 November and 8 December 2010, were approved. 4. Treasurer’s Report: Treasurer Janelle Smith provided the following financial status, as of 31 Dec 10: Checking Account: $2,862.73; Money Market: $43,433.84; Progress on 2011 $42,000 Fundraising: 6.8 % 5. Finance Director’s Report: Although Finance Director Mark White was not present, the following items were discussed: A. Al Can Recycling: During this week, cans were received from two Crew members. B. Offutt Chapel Designated Offerings: Current schedule of Sun, 13 Feb 11 (Catholic) and Sun, 20 Feb 11 (0900 Protestant Service) remains same. Due to anticipated, limited advertisement at the Offutt Chapel, the Secretary will be sending an announcing email for members to forward to other Offutt Chapel parishioners. C. Church of the Nativity, Burke, VA: Bob Corsi indicated that the offering is set for the weekend of 15-16 Jan 11. D. Bowl-a-thon: Sharon Strawn has reserved lanes at Leopard Lanes for 1:30 PM, Sat, 12 Mar 11. To date, 6 bowlers have signed up for this event. E. CFC/United Way: Results of 2010 Fall CFC Drive will be available in Mar 11. F. Other Ideas: None. 6. Old Business: A. Update of Membership Roster: No changes were noted on the roster. B. Combined Federal Campaign: The 10th 2010 CFC distribution check for $579.91 was received on 18 Dec 10. If this was the last distribution check, there would be shrinkage of $1,277.99 from the original net donation total of $6,738.99. The Secretary has requested the CFC to confirm this shrinkage. Also a check for $53.39 was received on 27 Dec 10 from the United Way of the National Capital Area. C. VA Connection (Bob Corsi): Bob is providing some info on VA onsite crew volunteers. D. Crew Website ( http://www.accrew.org ): Approved meeting minutes from Oct thru Dec 10 need to be inputted, along with the Outback Raffle results. Also the words need to updated, according the Annual Report to Donors of Jan 11. The Secretary will transmit by email above mentioned information to the Webmaster. E. Colorado (CO) Connection (Gary Piper): Gary provided the names of two possible volunteers from CO. F. Volunteer Recruitment in Bellevue: Donations from the Thank You Breakfast on Sun, 12 Dec 10 , totaled $424.00 ($269 (SAC) and $155 (Capehart)). After expenses of $182.76, the breakfast netted $241.24. Approximately 170 parishioners (80 (SAC) and 90 (Capehart)) attended this event. An updated material inventory was provided to Ron Strawn. G. 2011 Deployment (2-15 Jun 11): An assistant cook from CO is possible. The Construction Director is working on confirming the onsite crew volunteers. H. Annual Report to Donors: The Secretary had 100 copies of this report printed at the UPS Store for $16.77. I. Donor List: The Secretary provided the list for review to find errors and omissions. 7. New Business: A. Order Crew Hats: The Secretary reported that the inventory of crew hats is down to only eight. The Secretary received Board approval to order 24 hats from our previous supplier, Rapid Graphics & Signs. B. IRS Forms: The Secretary reported that the 2010 forms are currently not available on the IRS website. Form 990 will be needed for the CFC application in the Mar/Apr 11 timeframe and the Form 990EZ needs to be submitted to the IRS by 15 May 11. 8. The Crew Meeting was adjourned at 8:30 PM. The next meeting was set for 7 PM, Wed, 9 Feb 11, at 9803 S. 21st Circle. George Ziska, Jr. Secretary
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