Appalachian Construction Crew, Inc.

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
<!–break–>
2. Attendance at the Meeting included:
Vicki Edwards Ken Zeiger George Ziska, Jr. Mark White Marcel Moreau
Donna Vogt Ron Strawn Gary Sogard

3. The minutes of the meetings held on 10 February and 10 March 2010, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided a report before the meeting on our financial status, as of 31 Mar 10: Checking Account: $10,284.20; Money Market: $67,716.24; Progress on 2010 $42,000 Fundraising: 115 %.

5. Finance Director’s Report: Mark White discussed the following items:
A. Al Can Recycling: Two attendees brought cans. The Secretary turned in 45 lbs (@ $0.30 per lb) of cans on 23 Mar 10, which netted $13.50. The Secretary has a $0.13 per lb bonus coupon which must be used by 22 May 10.

B. Bowl-a-thon: Eight bowlers had total pin count of 1,304 on 27 Mar 10. A total of $1,530 in pledges was turned in at the meeting with pledges from the last 2 bowlers to be provided by Friday.

C. Pepsi Refresh Project: The Crew’s grant request for $25,000 was approved for public voting on 1 Apr 10. The Secretary wrote an email requesting addressees to vote for our project on the Pepsi’s www.refreshverything.com website. The Secretary submitted an article, written by one of our supporter, to the Bellevue Leader on 9 Apr 10. At this point, Crew’s grant request remains in the “150’s” ranking and would need to get into the top ten for an award from Pepsi.

D. Offutt Open House, Sat, 28 Aug 10: Ten (10) volunteers will be needed to receive one profit share.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for changes.

B. Combined Federal Campaign: The last 2009 CFC distribution shrinkage was corrected by the Secretary to $455.39. The first 2010 distribution check for $441.22 was received on 31 Mar 10. The 2010 CFC application was submitted by the Secretary on 31 Mar 10.

C. VA Connection (Bob Corsi): Bob provided a list of 14 VA volunteers on 11 Apr 10. Bob indicated that they will take care of their gas costs.

D. Crew Website ( http://www.accrew.org ): No new developments.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. Volunteer Recruitment in Bellevue: No new developments.

G. Trailer Switch: No new developments.

H. 2010 Deployment (3-16 Jun 10): Sister Nancy approved the floor plan for the Taylor Family home on 23 Mar 10. for the 2010 home. The Construction Director sent Sister Nancy the Material List for Lumber King and the work descriptions for the plumbing and electrical subcontractors on 29 Mar 10. Sister Nancy indicated that Electrician James Sumner requested $4,000 for his work which is the same as last year. The Construction Director faxed the kitchen cabinet plan to Lowe’s in Somerset, KY, on 29 Mar 10, and has received a cost of $1,736.11 (2009 cost: $1692.25). President Vicki Edwards has located the over-the-stove microwave at Menards. The Construction Director and Marcel Moreau conducted a trial run on setting up a 12-ft section of the pump jack scaffolding on 27 Mar 10. The Construction Director is buying spare parts for the pump jack scaffolding and turned in a bill of $136.89 to the Treasurer for the 3-inch attaching screws for the pole support braces. Head Cook Vicki Edwards discussed the proposed menu. The onsite Crew now has 25 volunteers.

I. Crew Shirt Order: On 14 Apr 10, the Secretary received a call from C & C Tailor Shop (Beryl Chase), that 12 large shirts were ready for pick up. The total cost for the 12 shirts will be $136.89.

J. Base Liability Insurance Waiver: Request was resubmitted by Secretary on 23 Sep 09, and is being worked by Heidi Snyder of the Base Services Squadron. The Secretary requested an update status by email on 7 Apr 10.

K. Donor List: The list passed around to find errors and omissions. The Secretary will obtain a document frame for the list and a 5 X 7 matte frame for the family/crew photo and signatures.

L. 2009 IRS Forms: The IRS Form 990EZ was mailed on 30 Mar 10.

M. Adopt-A-Road on 25th Street: Four (4) volunteers signed up to do the street clean-up. Due to recent road construction, the road signs have been moved to the Capehart Chapel parking lot east entrance and Ponderosa Drive. Our current contract with Sarpy County goes to 30 Jun 11.

7. New Business: None.

8. The Crew Meeting was adjourned at 9:00 PM. The next meeting is set for 8 PM, Wed, 12 May 10, at 9803 S. 21st Circle.

George Ziska, Jr
Secretary

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
<!–break–>
2. Attendance at the Meeting included:
Vicki Edwards George Ziska, Jr. Janelle Smith Mark White Kathi Narlock
Marcel Moreau Donna Vogt Ron Strawn

3. The minutes of the meeting held on 9 December 2009, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following financial status, as of 31 Dec 09: Checking Account: $2,935.06; Money Market: $37,712.09; Progress on 2010 $42,000 goal: 12.1%

5. Finance Director’s Report: Mark White discussed the following items:
A. Al Can Recycling: Two attendees brought cans.

B. Outback Raffle: The remaining $20 of revenue was received for a total of $1,370 for this event.

C. Offutt Chapel Designated Offering,9-10 Jan 10: Catholic offering was $2,925.75 and 11 AM Protestant Service offering was $2,338.00 for a total of $5,263.75.

D. Church of the Nativity, Burke VA Offering: Bob Corsi reported on Sun, 10 Jan 10, that a total of $32,000 had been collected so far.

E. Bowl-a-thon: The best time to maximize the number of bowlers was agreed to be 1 PM, Sat, 27 Mar 10. This time will be passed along to Sharon. The Secretary will have pledge sheets at the next meeting

F. CFC/United Way: Await the 2010 distribution amount in Mar 10.

G. Spring Raffle: With current state of fundraising, this event was not considered necessary.

H. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.

B. Combined Federal Campaign: A 2009 distribution check for $178.51 was received on 19 Dec 09. Also a check for $79.68 was received from the United Way of the Capital Area on 22 Dec 09.

C. VA Connection (Bob Corsi): Bob will be working on a list of volunteers in the same number as last year.

D. Crew Website ( http://www.accrew.org ): The 2009 deployment photos still need to be included along the winners of the Outback raffle.

E. Colorado (CO) Connection (Gary Piper): Dialogue has been occurring on scaffolding improvements.
F. Volunteer Recruitment in Bellevue: No new developments.

G. Trailer Switch: No new developments.

H. 2010 Deployment (3-16 Jun 10): The onsite volunteer carpool lists were passed around the room. Scaffolding improvements are being discussed.

I. Crew Shirt Order: On 21 Oct 09, The Secretary selected the following alternative shirt from C & C Tailor Shop (Beryl Chase): Hanes, 2 button with a pocket. No shirts yet.

J. Base Liability Insurance Waiver: Request was resubmitted by Secretary on 23 Sep 09, and is being worked by Heidi Snyder of the Base Services Squadron. No new developments.

K. Update Annual Report to Donors: Draft report was passed around the room. Donna Vogt volunteered to make 150 copies.

7. New Business:
A. New Qwest Marketing Line Access: Board members were provided with the new procedures for accessing the marketing line.

B. Donor List: The Secretary passed around this list which will be given the 2010 family for finding errors and omissions.

C. 2009 Tax Forms: The following forms will be needed for: (1) CFC Application in Mar 10: 990 with Schedules A and B; (2) IRS on 15 May 10: 990EZ with Schedules A and B. The Secretary indicated that these forms are not available on IRS website. The Secretary provided the Treasurer with the list major donors.

8. The Crew Meeting was adjourned at 8:38 PM. The next meeting is set for 8 PM, Wed, 10 Feb 10, at 9803 S. 21st Circle.

George Ziska, Jr. Secretary

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 5 directors present, a quorum of the Board existed.
<!–break–>
2. Attendance at the Meeting included:
Vicki Edwards
George Ziska, Jr.
Mark White
Kathi Narlock
Marcel Moreau
Donna Vogt
Ron Strawn

3. The minutes of the meeting held on 13 January 2010, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith was not present to provide the financial status. The Secretary projected with the receipt of Offutt Chapel Designated Offerings that progress on the 2010 $42,000 fundraising goal would be about 24%.

5. Finance Director’s Report: Mark White discussed the following items:
A. Al Can Recycling: One attendee brought cans.

B. Offutt Chapel Designated Offering,9-10 Jan 10: Catholic offering was $2,925.75 and 11 AM Protestant Service offering was revised to $2,344.75 and a total of $5,270.50 was received on 23 Jan 10. Ron Strawn provided a bank deposit slip for an additional $100.00 in public donations collected from the 11 AM Protestant Service.

C. Church of the Nativity, Burke VA Offering: Bob Corsi reported on 25 Jan 10, that the total has reached $35,000.

D. Bowl-a-thon: Sharon Strawn has reserved lanes at Leopard Lanes for 1 PM, Sat, 27 Mar 10. The Secretary mailed pledge sheets to the 3 Laski Family bowlers and provided pledge sheets to those bowlers present. The Secretary provided Ron Strawn with the current list of 8 bowlers and a pledge sheet for Sharon.

E. CFC/United Way: Await the 2010 distribution amount in Mar 10.

F. Other Ideas: The Secretary mentioned the “Pepsi Refresh Project” where 1,000 projects will be accepted on 1 Mar 10, in amounts of $5000, $25,000, $50,000 or $100,000. Top project vote getters listed on the website will be awarded the amount requested on 1 Apr 10. Those present thought the Secretary should apply for the $25,000 amount for building a home for needy Appalachian family on 1 Mar 10. The Secretary will put out an Crew wide email with the Website address for obtaining votes for our project.

6. Old Business:
A. Update of Membership Roster: No one present had changes to the roster.

B. Combined Federal Campaign: The last 2009 CFC distribution check for $403.77 was received on 28 Jan 10, which would make the shrinkage $276.88 from the $3,694.44, initially pledged. The 2010 CFC application was received and is due on 2 Apr 10.

C. VA Connection (Bob Corsi): No new developments.

D. Crew Website ( http://www.accrew.org ): The 2009 deployment photos still need to be included along with the winners of the Outback raffle. Also the words of the 2010 Annual Report to Donors needed to be incorporated into the website. President Vicki Edwards took these items for action.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. Volunteer Recruitment in Bellevue: No new developments.

G. Trailer Switch: No new developments.

H. 2010 Deployment (3-16 Jun 10): Sister Nancy has selected the Daniel and Laura Taylor Family for the 2010 home. The Taylor Family has a daughter, Heavenly, 12 years old and a son, Drew, 5 years old. The Construction Director is still working out the details for the floor plan. The onsite crew list can not be finalized until the list of the VA volunteers is received. No changes were made to the NE carpool plan. The Construction Director again proposed buying the 24-ft W X 24-ft H pump jack scaffolding system with 12-ft components. Siding Crew Leader Gary Piper wants to use this more convenient and safer scaffolding system; however, he has been unable to locate a local KY rental company to provide this system. Since we would be using this scaffolding each year, buying rather than renting this equipment was recommended by the Construction Director. The 12-ft components of this scaffolding system will allow storage and hauling in our 7-ft X 14-ft trailer. The email quote from Industrial Products of 26 Jan 10 for the pump jack scaffolding system is $3,862.29, and is good for 30 days. Upgrading our sectional scaffolding with guard rails to cover the 40-ft length of the back side of the house would cost $7,000, per Midwest Scaffold Service. Based on a recent Board email survey and the vote of the Board members present, approval for purchase of this pump jack scaffolding system was received. The Construction Director will make arrangements for ordering and delivery of this scaffolding system from Industrial Products.

I. Crew Shirt Order: On 21 Oct 09, The Secretary selected the following alternative shirt from C & C Tailor Shop (Beryl Chase): Hanes, 2 button with a pocket. No shirts yet.

J. Base Liability Insurance Waiver: Request was resubmitted by Secretary on 23 Sep 09, and is being worked by Heidi Snyder of the Base Services Squadron. No new developments.

K. Update Annual Report to Donors: Donna Vogt provided the150 half sheet reports as whole sheets which still need to be cut in half. Kathi Narlock volunteered to do the cutting.

L. Donor List: Ron Strawn provided 4 names for the list.

M. 2009 IRS Forms: The Secretary has been unable to get the needed IRS Forms 990 and 999EZ from the IRS website for CFC application and submission to the IRS.

7. New Business:
A. Update Safety Plan: The Construction Director received Board approval to replace our current Safety Plan with the NAHB-OSHA Jobsite Safety Handbook and to purchase 5 of these handbooks for Crew Leaders at cost of $12.50 each for a total of $62.50. The handbook which is prepared by the National Association of Home Builders (NAHB) and OSHA provides a good summary of safety requirements for home building and Crew Leaders will be requested to review the contents and enforce these requirements with their assigned volunteers.

8. The Crew Meeting was adjourned at 8:47 PM. The next meeting is set for 8 PM, Wed, 10 Mar 10, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

14 October 2009

1. The Meeting was opened by Vice-President Ken Zeiger, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 5 directors present, a quorum of the Board existed.
<!–break–>
2. Attendance at the Meeting included:

Ken Zeiger George Ziska, Jr. Mark White Ron Strawn Donna Vogt

3. The minutes of the meeting held on 10 September 2009, were approved.

4. Treasurer’s Report: Although not present, Treasurer Janelle Smith provided the following status to the Secretary, as of 30 Sep 09: Great Western Bank: $3,384.11; Fidelity Money Market: $31,699.95; Progress on 2010 $42,000 fundraising goal: 1.4% (without Air Show check included).

5. Finance Director’s Report: The Mark White discussed the following items:
A. Al Can Recycling: No new developments.

B. Offutt Open House, Sat, 29 Aug 09: Secretary picked up record payout check for one profit share of $1,800 on 23 Sep 09.

C. Outback Raffle: Donna Vogt indicated the certificate prize amounts would be: $115, $45 and $45. The Secretary provided an article/photo for the Bellevue Leader for review and plans to submit it tomorrow. Donna set up the following places and dates for requesting ticket donations from 10 AM to 2 PM: No Frills on Harlan Drive, Sat, 24 Oct 09 and Twin Creek Baker’s, Sat, 7 Nov 09. Two volunteers signed up for each date. The drawing will be held at the Outback Steakhouse on Wed, 18 Nov 09, at 6 PM. Donna passed out tickets to those present.

D. Offutt Chapel Designated Offering: All Catholic Masses will have this offering on 9-10 Jan 10. Protestant Chapel offering date is not known yet. No new developments.

E. Church of the Nativity, Burke VA Offering: Normally held in Jan.

F. Bowl-a-thon: Tentative for Mar 10.

G. CFC/United Way: CFC Campaign Drive is underway which will determine the 2010 distribution.

H. Spring Raffle: No new developments yet.

I. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.

B. Combined Federal Campaign: A 2009 distribution check for $187.23 was received on 18 Sep 09. The President and Secretary attended CFC Kick-off Breakfast on 22 Sep 09, where interest in our cause was noted. The Secretary gave a talk on our cause at the National Park Service on 8 Oct, where attendees seemed interested in our cause. A check from the Untied Way of the Capital Area for $97.08 was received on 3 Oct 09.
C. VA Connection (Bob Corsi): The Secretary sent Bob the 2008/2009 Cost Comparison and a Crew List.

D. Crew Website ( http://www.accrew.org ): Approved meeting minutes thru Jun 09 have be included and the 2009 deployment photos still need to be inputted.

E. Colorado (CO) Connection (Gary Piper): Gary updated his phone numbers for the membership roster.

F. Volunteer Recruitment in Bellevue: No new developments.

G. Trailer Switch: No new developments.

H. 2010 Deployment (3-16 Jun 10): The onsite volunteer list was passed around the room. Ed Donohoe from MS was added to Framing/Roofing Crew and Matt Beeman of OH was added to the Finish Crew.

I. Crew Shirt Order: The Secretary placed an order for 12 Large shirts from C & C Tailor Shop (291-9390) on 14 Jul 09. Mr. Beryl Chase of C & C indicated that the previous shirt manufacturer is no longer in business and that the Secretary needs to select a shirt from one of three other manufacturers.

J. Pancake Breakfast at Both Offutt Chapels, Sun, 18 Oct 09: George and Ron will make the Commissary supply run on Sat, 17 Oct 09, at 9 AM. We will be wearing Crew shirts and hats. We are still awaiting a list of Catholic Confirmation students to help at each Chapel.

7. New Business:
A. Base Liability Insurance Waiver: Request was resubmitted by Secretary on 23 Sep 09 to the Base Services Squadron (Heidi Snyder).

8. The Crew Meeting was adjourned at 8:50 PM. The next meeting is set for 8 PM, Wed, 11 Nov 09, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

10 September 2009

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
<!–break–>
2. Attendance at the Meeting included:
Vicki Edwards
George Ziska, Jr.
Janelle Smith
Mark White
Ron Strawn
Donna Vogt
Gary Sogard

3. The minutes of the meeting held on 12 August 2009, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 31 Aug 09: Great Western Bank: $2,969.50; Fidelity Money Market: $31,692.38.

5. Finance Director’s Report: The following items were discussed:
A. Al Can Recycling: President Vicki Edwards reported that the price of Al cans is up to $0.30 per pound. One attendee brought cans.

B. KY Sponsor, Jun 09: Wal-Mart (TN & KY): A grant application was submitted to the store in Somerset, KY. Mark has received no response and recommends removing this item from the agenda..

C. Offutt Open House, Sat, 29 Aug 09: Eleven volunteers worked this event. MSgt Pawlik of the Air Show indicated that the payout would be at least $1,500 per share.

D. 2010 Financial Plan: Mark presented the following plan: Offutt Air Show: $1,500; Outback Raffle: $1,200; Offutt Chapel Designated Offering: $6,000; Church of the Nativity, Burke, VA Offering: $25,600; Bowl-a-thon: $1,400; CFC & United Way: $4,200; Spring Raffle: $1,200 for total of $42,000. The plan was approved.

E. Outback Raffle: Donna Vogt is again in charge of this event and will be contacting the Outback manager. The ticket price will again be $5.00 and tickets will be provided by the next meeting. Donna will be setting up times for selling tickets at Baker’s and No Frills for the weekends of 17 and 24 Oct 09. A mid-November drawing date was proposed.

F. Offutt Chapel Designated Offering: All Catholic Masses will have this offering on 9-10 Jan 10. Protestant Chapel offering date is not known yet.

G. Other Ideas: The Secretary sent a letter to the Kyle Korver Foundation requesting a gift on 17 Aug 09.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.

B. Combined Federal Campaign: A 2009 distribution check for $458.52 was received on 20 Aug 09. The CFC Kick-off Breakfast is set for 22 Sep 09, at the Lied Activity Center. President Vicki Edwards and the Secretary volunteered to attend this event.

C. VA Connection (Bob Corsi): No new developments.
D. Crew Website ( http://www.accrew.org ): Webmaster Sarah Edwards will be inputting some past meeting minutes and working with President on including some 2009 deployment photos.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. Volunteer Recruitment in Bellevue: No new developments.

G. Trailer Switch: No new developments.

H. 2010 Deployment (3-16 Jun 10): The onsite volunteer list was passed around the room.

I. Crew Shirt Order: The Secretary placed an order for 12 Large shirts from C & C Tailor Shop on 14 Jul 09. No new developments.

J. Adopt-A-Road on 25th Street: Volunteers were requested for this event which is scheduled for 9 AM, on Sat, 26 Sep 09.
K. Thank You Pancake Breakfast at Both Offutt Chapels: Ron Strawn reported that the Chapel just decided on Sun, 18 Oct 09, for this event. Volunteers were requested. Peggy Hoffman may be providing some Catholic Confirmation students to help.

7. New Business: None

8. The Crew Meeting was adjourned at 8:42 PM. The next meeting is set for 8 PM, Wed, 14 Oct 09, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary