Appalachian Construction Crew, Inc.

8 July 2009

1. The Meeting was opened by Vice-President Ken Zeiger, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 5 directors present, a quorum of the Board existed.
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2. Attendance at the Meeting included:
Ken Zeiger
George Ziska, Jr.
Janelle Smith
Ron Strawn
Marcel Moreau
Donna Vogt

3. The minutes of the meetings held on 3 June 2009, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 30 Jun 09: Great Western Checking: $7,916.49; Fidelity Money Market: $27,172.09; Progress on 2009 $42,000 Fundraising Goal: 14% (due to total payment of the Tucker home).

5. Finance Director’s Report: Although Finance Director Mark White was not present, the following items were discussed:
A. Al Can Recycling: The Secretary indicated that Al cans are up to $0.25 per pound.

B. Wells Fargo Bank Grant Request for $3,600: Our request was turned down again for the third time. No new info known on an explanation for the turn down.

C. Concession Stands, Rosenblatt, Omaha Royals game and Fireworks on 3 Jul 09: Although 6 volunteers showed up for beer stands, Joe of Centerplate indicated that the Crew was not on the stand list. Mark is investigating.

D. KY Sponsor, Jun 09: Wal-Mart (TN & KY): A grant application was submitted to the store in Somerset, KY. No new developments.

E. Offutt Open House, Sat, 29 Aug 09: Passed out required food handler training information to those present who are working the Roca Berry and Valentino‘s stands. The Secretary will submit a list of trained food handlers to the Services Squadron by 7 Aug 09. The list of 13 volunteers was finalized with stand assignments. Mark will submit the volunteer list to MSgt Pawlikk by 30 Jul 09.

F. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.

B. Combined Federal Campaign: A 2009 distribution check for $329.80 was received on 17 Jun 09. Also a check for $127.85 was received from United Way of the National Capital Area.

C. VA Connection (Bob Corsi): Bob provided a 2-page email on lesson learned techniques and indicated that they are investigating improving the safety of the Siding Crew scaffolding.

D. Crew Website ( http://www.accrew.org ): The Secretary will provide the Webmaster with a 1000+ photo CD of the 2009 deployment for selecting photos for the website. Also a video DVD made by Thinh Nguyen of VA will be provided.
E. Colorado (CO) Connection (Gary Piper): The Construction Director made the Siding Crew Leader aware of the VA scaffolding safety research for the Siding Crew and Gary, as the Siding Crew Leader, will also investigate.

F. 2009 Deployment (4-17 Jun 09): Based on a recent email from Sister Nancy, the Construction Director indicated that the Tucker Family would soon be moving into their new home when all the flooring is completed. The Construction Director provided a cost summary comparing the 2008 Rollins home and the 2009 Tucker home. Major increases in 2009, included paying for the septic tank and field ($4,630) and paying an electrical subcontractor to do all the electrical rough-in and finish work ($1,100 to $4,000). With the price of gas down from $4 to $2.50 per gallon, a saving of over $1,000 was realized in the carpool gas in 2009. Overall with logistics, the 2009 home cost $40,506.47 compared to $34,146.91 in 2008. Some lesson learned included: (1) Updating the material list; (2) Bringing treated 2 X 2’s (not available in KY) from Bellevue for the porch and side landing railings; (3) Renting a construction dumpster for all the debris generated; (4) Using flat kitchen countertops and a glue-on, 3-inch backsplash and bringing a router for the edges; (5) A 2-page email from VA on techniques; (6) Since Building Crew continues to finish earlier, bring food for only 4 days with leftovers for the 5th day and buy additional food in Whitley City, if the stay is extended.

G. Volunteer Recruitment in Bellevue: Since our access to the Base Chapels is curtailed, the Secretary urged those present to talk up our cause in workplaces.

H. Trailer Switch: With the planned move of the Vice-President to TX, arrangements will have to be made for the title transfer of the trailer to the Secretary.

7. New Business:
A. 2010 Deployment Dates: The Secretary proposed the deployment dates from 3 to 16 June 2010. Since objections were not received from those who received the meeting notice email or those present, the Secretary will make reservations at St. Joe’s Inn, based on the above dates.

B, 2010 Fundraising Goal: The Secretary proposed keeping the same goal for 2010, as in 2009, of $42,000 without objection of those present.

C. Crew Shirt Order: With the shirt current inventory down to 1 Large and 8 Extra Large, the Secretary was authorized to order 12 Large shirts from C & C Tailor Shop.

D. Offutt AFB Services Squadron Private Organization Review/Revalidation: The Secretary proposed submitting this annual report with a pending request for a new insurance waiver since now there is a new requirement to renew insurance wavier every 5 years old (with our last waiver granted in Nov 89). This report now also requires the signatures of the Secretary and the President and is due on 15 Jul 09.

E. Repair of the Renfro (2005) Home: Tom and Beverly Renfro had a significant fire in Dec 07, which has made the home unlivable. Bob Corsi requested the Crew visit the home and see what the cost of repairs would be. Sister Nancy indicated by an recent email, that the following costs for materials and local contractors to repair the home: Lumber King: $9,477.42; Labor: $14,000; Plumber: $2,450; Electrician: $4,000 for a total of $29,927.42. These costs are beyond what was expected and although Tom was grateful for the Crew thinking of them, he declined a possible repair of his home.

8. The Crew Meeting was adjourned at 8:54 PM. The next meeting is set for 8 PM, Wed, 12 Aug 09, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

14 May 2009

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
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2. Attendance at the Meeting included:
Vicki Edwards
Ken Zeiger
George Ziska, Jr.
Janelle Smith
Ron Strawn
Gary Sogard
Kathi Narlock

3. The minutes of the meetings held on 8 April 2009, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status: Great Western Checking: $8,446.13; Fidelity Money Market: $62,816.82; Progress on 2009 $42,000 Fundraising Goal: 105.7%.

5. Finance Director’s Report: Although Finance Director Mark White was not present, following items were discussed:
A. Al Can Recycling: One attendee brought cans.

B. Wells Fargo Bank Grant Request for $3,600: Our request was turned down again for the third time. Mark is seeking an explanation.

C. Concession Stands, Rosenblatt, NU vs. CU: With an attendance of 4,071 on Tues, 21 Apr 09, two beer stands had total sales of $3,363.00, with tips of $48. A Centerplate check for $228.71 was received on 1 May 09. The game on 12 May 09, was rained out and two beer stands had sales of only $56.00. We have six volunteers to work beer stands on 3 Jul 09.

D. KY Sponsor, Jun 09: Wal-Mart (TN & KY): A grant application was submitted to the store in Somerset, KY. No new developments.

E. Offutt Open House, Sat, 29 Aug 09: Our assignment for one share of the profits is divided between Dream Photo (3 volunteers with a show time of 0745), Valentino’s (2 volunteers and a show time of 0830) and Roca Berry Farm (5 volunteers and show time of 0845). Volunteers requested to pick their preference so the required food handling training can be completed by information to be received from a future email. We are required to submit a list of volunteers to MSgt Pawlik by 30 Jul 09. Currently, we have 13 volunteers sign up but are now only committed to provide 10 volunteers for one share. We will be wearing our Crew shirts and hats. Bottled water will be provided.

F. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.

B. Combined Federal Campaign: A 2009 distribution check for $207.12 was received on 24 Apr 09. The Crew has been accepted for the CFC Fall Drive subject to a check with the IRS that we are a 501(c)(3) organization.. A check for $83.01 was received on 1 May 09, from the United Way of the Capital Area.

C. VA Connection (Bob Corsi): Bob requested that a wood stove be added as a possible gift for the Tucker Family; however, this item will probably not be needed since the owner will be installing a heat pump. An additional check for $350.00 was received from the Church of the Nativity on 27 Apr 09, which brings the total 2009 VA contribution to $25,812.47.

D. Crew Website ( http://www.accrew.org ): The Webmaster updated the site with information from the 2009 Annual Report to Donors.

E. Colorado (CO) Connection (Gary Piper): A possible additional volunteer will now not be coming from CO.

F. 2009 Deployment (4-17 Jun 09): Additional site photos showing the foundation work in progress were received on 27 Apr 09. The Construction Director sent the floor plan, material list and subcontractor work descriptions for the Tucker home on 17 Apr 09. The Construction Director ordered the kitchen cabinets on 21 Apr 09, from Lowe’s of Somerset, KY, for a total cost of $1,692.25, with a delivery date of 12 Jun 09. The onsite Crew list now has 27 volunteers with one volunteer switched from the Siding to the Frame/Roof Crew. Carpool drivers were reminded to send gas receipts to the Treasurer before 30 Jun 09. Vice-President Ken Zeiger indicated that an additional trailer tire and rim would not be needed. The Vice-President also indicated that a trailer wheel stand would cost between $35 to $40 and combination plate/wheel stand would cost $75 to $100. The Secretary purchased an additional expandable plank and a 3-foot portable bench for the finish work and the required home materials from Bellevue. The Treasurer’s mother again provided quillows (pillow/sleeping bags) for the two Tucker sons. Sister Nancy requested a $11,000 advance payment for the Tucker home which was sent on 8 May 09.

G. Donor List: The Secretary passed around the donor list for omissions and corrections. The Secretary has purchased the document frame for the donor list and the 5 X 7 matte frame for the Crew signatures and the Family/Crew photo.

7. New Business:
A. Volunteer Recruitment in Bellevue: Good volunteers continue to leave without replacements and with a forced reduced presence at the Base Chapels, the word of our cause does not seem to be getting out. The Secretary urged those present to talk up our cause.

B. Trailer and Cargo Loading Schedule: The trailer will be loaded, starting at 9 AM on Tues, 2 Jun 09. The food cooler will be loaded in Gary Sogard’s pick-up after the next Crew meeting on 3 Jun 09.

8. The Crew Meeting was adjourned at 8:49 PM. The next meeting is set for 8 PM, Wed, 3 Jun 09, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

11 March 2009

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 5 directors present, a quorum of the Board existed.

2. Attendance at the Meeting included:
Vicki Edwards
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George Ziska, Jr.
Janelle Smith
Kathi Narlock
Ron Strawn
Gary Sogard
Marcel Moreau
Donna Vogt

3. The minutes of the meetings held on 14 January and 11 February 2009, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status: Great Western Checking: $4,585.04; Fidelity Money Market: $37,759.55; Progress on 2009 $42,000 Fundraising Goal: 30.0%.

5. Finance Director’s Report: Mark White was not present but the following items were discussed:
A. Al Can Recycling: Kathi Narlock gave the Treasurer $9.40 for aluminum cans recycled.

B. Wells Fargo Bank Grant Request for $3,600: No news yet on the grant request submitted on 19 Jan 09.

C. VA Designated Offering, 10-11 Jan 09: Bob Corsi reported to the Secretary that the offering now stands at $25,360 and the check will be mailed next week..

D. Offutt Chapel Designated Offerings (11 AM Protestant, Sun, 8 Feb 09; Catholic Sat-Sun, 7-8 Mar 09): The check for $1,510.00 from the Protestant Service was received on 20 Feb 09. The unofficial total donations from the Catholic Masses was $2,802.42. The total designated offering will be $4,312.42 compared to a 20-year average of $7,083.26. The Catholic designated offering lacked sufficient publicity since a notice was not included in the prior weekend parish bulletin and was announced prior to only one of three weekend Masses.

E. Bowl-a-thon, 1:30 PM, Sat, 14Mar 09: Since Sharon Strawn can not attend this event for the entire time, the Secretary will take the lead.

F. Concession Stands, Rosenblatt, NU vs. CU: The games are scheduled for Tues, 21 Apr 09 (show time: 4 PM) and 12 May 09 (show time: 4:30 PM). Mark will set up the stand or stands that we will be handling for the 21 Apr game by the next meeting.

G. Gas Raffle, May 09: No new developments.

H. KY Sponsor, Jun 09: Wal-Mart (TN & KY): Applications to be submitted prior to our Jun 09 deployment.

I. Offutt Air Show, Sat, 29 Aug 09: We have 11 volunteers signed up plus possibly 2 additional volunteers for this event
J. Other Ideas: Ed Donohoe reports that a donation of $600 will be sent from the NAS Meridian, MS Chapel.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.

B. Combined Federal Campaign: The shrinkage from the 2008 distribution is $560.03, which was confirmed by CFC. The 2009 distribution will be $3,694.44. The 2009 application, which is due on 9 Apr 09, has been drafted except for IRS Form 990/990EZ.

C. VA Connection (Bob Corsi): Bob revised his list of volunteers.

D. Crew Website ( http://www.accrew.org ): No new developments.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. 2009 Deployment (4-17 Jun 09): The Construction Director passed around the on-site crew list and the carpool plan. The crew list now included 27 volunteers which would project a berthing donation of $1,450 to Hills and Hollers. We are now looking for an assistant cook. Sister Nancy indicated on 9 Mar 09, that the decision on the 2009 family will be coming soon. Head Cook Vicki Edwards cancelled her request for a small chest freezer.

G. Update Letter to Donors: The Secretary had 200 copies printed at a cost of $20.87.

H. Renew Parish Bulletin Ad: An email Board vote from 17 to 20 Feb 09, was 3 to 2 against renewing the ad. The Secretary informed Liturgical Publications of the Board decision on 23 Feb 09.

7. New Business:
A. Donor List: The Secretary passed around the donor list for omissions and corrections.

8. The Crew Meeting was adjourned at 8:30 PM. The next meeting is set for 8 PM, Wed, 8 Apr 09, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

10 December 2008

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
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2. Attendance at the Meeting included:
Vicki Edwards
George Ziska, Jr.
Janelle Smith
Mark White
Kathi Narlock
Ron Strawn

3. The minutes of the meetings held on 8 October and 12 November 2008, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 30 Nov 08: Great Western Checking: $4,329.45; Fidelity Money Market: $27,634.64; Progress on 2009 $42,000 Fundraising Goal: 7.8%.

5. Finance Director’s Report: Mark White discussed the following items:
A. Al Can Recycling: As agreed at previous meeting, turn-in delayed until price improves.

B. St. Columbkille’s Reruns ’R’ Fun: With no response from phone messages, the answer is assumed no on this possible donation. A letter to the Knights of Columbus may be considered later if this donation needs to be offset.

C. Outback Raffle: Secretary sent a thank you letter to Tom Powell, the Manager of the Outback Steakhouse on 2 Dec 08.

D. Wells Fargo Bank Grant Request for $1,000: Application being worked for Jan 09 submission. Financial numbers need to be updated.

E. VA Designated Offering, 10-11 Jan 09: Secretary reported the dates of the offering as received from Bob Corsi.

F. Offutt Chapel Designated Offerings (11 AM Protestant, Sun, 8 Feb 09; Catholic Sat-Sun, 7-8 Mar 09): No changes in the dates.

G. Bowl-a-thon, Mar 09: The Secretary reported that Leopard Lanes may no longer allow group fundraisers. Sharon Strawn will check out.

H. Concession Stands, Rosenblatt, NY vs. CU, Mar and May 09: No new developments.

I. Gas Raffle, May 09: No new developments.

J. KY Sponsor, Jun 09: Wal-Mart (TN & KY): Applications to be submitted prior to our Jun 09 deployment.

K. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.

B. Combined Federal Campaign: A distribution check for $428.00 was received on 25 Nov 08.
C. VA Connection (Bob Corsi): No new developments.

D. Crew Website ( http://www.accrew.org ): No new developments.

E. Colorado (CO) Connection (Gary Piper): The Secretary reported that Gary has mailed the check for the roof fall kits.

F. 2009 Deployment (4-17 Jun 09): The Construction Director passed around the on-site crew list and the carpool plan. The Construction Director sent a letter to Sister Nancy Sutton on 6 Dec 08, requesting the selected family for 2009, detailing some proposed changes to the floor plan and requested finalizing the 3 subcontractors for the 2009 home.

G. Second IRS Inquiry on Schedule B: No new developments.

7. New Business: None.

8. The Crew Meeting was adjourned at 8:30 PM. The next meeting is set for 8 PM, Wed, 14 Jan 09, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

4 June 2008

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 5 directors present, a quorum of the Board existed.
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2. Attendance at the Meeting included:
Vicki Edwards George Ziska, Jr. Janelle Smith Ron Strawn Kathi Narlock
Donna Vogt

3. The minutes of the meeting held on 14 May 2008, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 31 Mar 08: Great Western Checking: $7,918.44; Fidelity Money Market: $51,900.07; Progress on 2008 $35,000 goal: 117.5%.

5. Finance Director’s Report: The following items were discussed:
A. Wells Fargo Bank Grant Request for $1,000: Finance Director Mark White was not present to discuss the resubmission of the grant request.

B. Al Can Recycling: Two attendees brought cans.

C. Rosenblatt Concession Stand: A Centerplate check for $404.70 was received on 30 May 08, for our work at the 23 Apr NU-CU game. Still await the check from the 13 May NU-CU game. Three (3) volunteers have been identified for working the 4 Jul Royals game and fireworks but 2 to 3 more volunteers are still needed.

D. 2009 Financial Plan Philosophy: This item was not discussed due to Finance Director Mark White’s absence.

E. KY Sponsor: Wal-Mart, Somerset, KY (2009 Plan): President Vicki Edwards will discuss a possible donation with the store manager.

F. Offutt Air Show, Sat 16 Aug 08: We now have 10 to 11 volunteers identified.

G. Other Ideas: By email, Vice-President Ken Zeiger proposed a $400 gas raffle.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating. The Secretary reported the roster was reduced from 5 to 4 pages by removing long time inactive members.

B. Combined Federal Campaign: A distribution check for $305.64 was received on 28 May 08.

C. VA Connection (Bob Corsi): No new developments.

D. Crew Website ( http://www.accrew.org ): No new developments.

E. Colorado (CO) Connection (Gary Piper): Gary is now not shipping the 100-lb box of tools.

F. 2008 Deployment (5-18 Jun 08): The Construction Director reported that the subfloor for the Rollins home has been completed. The Construction Director indicated that Plumber Rick Stephens proposed that he be allowed to erect the 2 X 6 utility wall between the Bath and the Utility Room before we arrive in order to complete the plumbing rough-in and meet the Monday inspection deadline. Although the erecting the 2 X 6 utility wall first will cause some framing problems, the Construction Director concurred with the plumber’s suggestion. There was some discussion about the route to Whitley City, KY. Vice-President Ken Zeiger previously indicated that he was planning to take the route thru Evansville, IN, whereas the President and Construction Director will be going thru Louisville, KY.

G. Special Donor List: In addition to the frame for the donor list, the Secretary has obtained the frame with matte for Crew signatures and a 5 X 7 photo to be given to the Rollins Family.

H. Sarpy County Adopt-A-Road: The new contract from 1 Jul 08 thru 30 Jun 11, has been received.

7. New Business:
A. IRS Inquiry: The Secretary provided Treasurer Janelle Smith with a letter from the IRS for failing to certify that Schedule B, Schedule of Contributors was not required (since we have no donors over $5,000 and we have met the public support requirement). Janelle will correct this oversight.

8. The Crew Meeting was adjourned at 8:20 PM. The next meeting is set for 8 PM, Wed, 9 Jul 08, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary