Appalachian Construction Crew, Inc.

10 December 2008

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
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2. Attendance at the Meeting included:
Vicki Edwards
George Ziska, Jr.
Janelle Smith
Mark White
Kathi Narlock
Ron Strawn

3. The minutes of the meetings held on 8 October and 12 November 2008, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 30 Nov 08: Great Western Checking: $4,329.45; Fidelity Money Market: $27,634.64; Progress on 2009 $42,000 Fundraising Goal: 7.8%.

5. Finance Director’s Report: Mark White discussed the following items:
A. Al Can Recycling: As agreed at previous meeting, turn-in delayed until price improves.

B. St. Columbkille’s Reruns ’R’ Fun: With no response from phone messages, the answer is assumed no on this possible donation. A letter to the Knights of Columbus may be considered later if this donation needs to be offset.

C. Outback Raffle: Secretary sent a thank you letter to Tom Powell, the Manager of the Outback Steakhouse on 2 Dec 08.

D. Wells Fargo Bank Grant Request for $1,000: Application being worked for Jan 09 submission. Financial numbers need to be updated.

E. VA Designated Offering, 10-11 Jan 09: Secretary reported the dates of the offering as received from Bob Corsi.

F. Offutt Chapel Designated Offerings (11 AM Protestant, Sun, 8 Feb 09; Catholic Sat-Sun, 7-8 Mar 09): No changes in the dates.

G. Bowl-a-thon, Mar 09: The Secretary reported that Leopard Lanes may no longer allow group fundraisers. Sharon Strawn will check out.

H. Concession Stands, Rosenblatt, NY vs. CU, Mar and May 09: No new developments.

I. Gas Raffle, May 09: No new developments.

J. KY Sponsor, Jun 09: Wal-Mart (TN & KY): Applications to be submitted prior to our Jun 09 deployment.

K. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.

B. Combined Federal Campaign: A distribution check for $428.00 was received on 25 Nov 08.
C. VA Connection (Bob Corsi): No new developments.

D. Crew Website ( http://www.accrew.org ): No new developments.

E. Colorado (CO) Connection (Gary Piper): The Secretary reported that Gary has mailed the check for the roof fall kits.

F. 2009 Deployment (4-17 Jun 09): The Construction Director passed around the on-site crew list and the carpool plan. The Construction Director sent a letter to Sister Nancy Sutton on 6 Dec 08, requesting the selected family for 2009, detailing some proposed changes to the floor plan and requested finalizing the 3 subcontractors for the 2009 home.

G. Second IRS Inquiry on Schedule B: No new developments.

7. New Business: None.

8. The Crew Meeting was adjourned at 8:30 PM. The next meeting is set for 8 PM, Wed, 14 Jan 09, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

13 August 2008

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.

2. Attendance at the Meeting included:
Vicki Edwards, Ken Zeiger, George Ziska, Jr., Mark White, Ron Strawn, Kathi Narlock, Donna Vogt

3. The minutes of the meeting held on 10 July 2008, were approved.

4. Treasurer’s Report: Based on the report provided by Treasurer Janelle Smith, prior to the meeting, the following status, as of 31 Jul 08, was provided: Great Western Checking: $6,165.72; Fidelity Money Market: $21,423.57; Progress on 2009 $42,000 Fundraising Goal: 0.23%.

5. Finance Director’s Report: Mark White presented the 2009 Fundraising Strategy which identified efforts to raise the $42,000 for next year’s home. The following items were discussed:
A. Wells Fargo Bank Grant Request for $1,000: Finance Director Mark White will resubmit this grant request for an answer in Jan 09.

B. Al Can Recycling: Three attendees brought cans.

C. Rosenblatt Concession Stand: A Centerplate check for $145.98 was received on 18 Jul 08, for our work at Portable Beer Stand No. 1 at the 4 Jul Royals game. Note the commission from portable beer stands is only 6.5% compared to 9.5% for Stand No. 10. Four (4) volunteers worked Portable Beer Stand No. 2 and 6 for the 18 Jul Royals game with an attendance of 12,874, total sales of $2,528.00 ($792 + $1.736) and tips of $26.00 received. A Centerplate check for $152.35 was received on 1 Aug 08.

D. KY Sponsor: Wal-Mart (TN & KY): President Vicki Edwards provided Mark with an application for the Oneida and Somerset, KY stores.

E. Offutt Air Show, Sat 16 Aug 08: The list of volunteers, previously submitted on 24 Jul 08, was revised and included 10 volunteers. Show time is 7:15 AM for the Dog Tag Stand. We will be wearing Crew shirts and hats.

F. Outback Raffle: Donna Vogt will head up this effort. Raffle tickets, dates and locations for selling tickets and the October raffle drawing date will be available at the next meeting.

G. Gas Raffle: Mark has moved this event to May 09.

H. Base Chapel Appreciation Breakfast: The Secretary will work on getting a date at the Chapels for this event to promote our mission.

I. Other Ideas: The Secretary recommended requesting a donation from the local Knights of Columbus. Mark will consider this request if the fundraising plan falls short in the spring time.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating. A current roster was provided to Board members.

B. Combined Federal Campaign: A distribution check for $197.59 was received on 19 Jul 08.

C. VA Connection (Bob Corsi): The Secretary provided Bob with cost information on the 2008 home costs and a 2009 crew list.

D. Crew Website ( http://www.accrew.org ): 2008 deployment photos still need to be put on the website.

E. Colorado (CO) Connection (Gary Piper): Gary plans to donate the cost of two roof fall kits ($361.45) plus a $1,000.

F. 2008 Deployment (5-18 Jun 08): Based on Rollins home costs received from Sister Nancy, as of 31 Jul 08, the Construction Director indicated that an excess of $1,123.36, was paid.

G. 2009 Deployment (4-17 Jun 09): The Construction Director passed around crew list. The following floor plan changes are being considered: (1) linen closet at the interior end of the MBR closet; (2) increasing the length of the bath and utility from 8 to 9 feet; (3) increasing kitchen cabinets slightly; (4) install a ventless range hood or microwave/ventless exhaust combo over the range; (5) develop a electrical floor plan for the electrical subcontractor. Vice-President Ken Zeiger reports that the excessive tire wear on the trailer can be avoid by increasing the tire pressure from 35 to 50 lb. A new tire and rim will need to be purchased. The Board approved the purchase of a small chest freezer for $165 in March 2009, for storing deployment food.

7. New Business:
A. Adopt-A-Road: Trash pick up on 25th Street was scheduled for Sat, 20 Sep 08, at 9 AM.

B. Guidestar Website ( http://www.guidestar.org ): The Secretary updated Crew info on this website for nonprofit groups.

8. The Crew Meeting was adjourned at 8:53 PM. The next meeting is set for 8 PM, Wed, 10 Sep 08, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

14 May 2008

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 5 of 5 directors present, a quorum of the Board existed.
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2. Attendance at the Meeting included:
Vicki Edwards
Ken Zeiger
George Ziska, Jr.
Janelle Smith
Mark White
Ron Strawn
Marcel Moreau
Debbe Moreau

3. The minutes of the meeting held on 9 April 2008, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 31 Mar 08: Great Western Checking: $9,824.59; Fidelity Money Market: $51,784.36; Progress on 2008 $35,000 goal: 123.4%.

5. Finance Director’s Report: The following items were discussed:
A. Wells Fargo Bank Grant Request for $1,000: A letter from the Bank on 19 Apr 08, indicated that our application was incomplete and we were ineligible for a grant. Finance Director Mark White will investigate the problem with the application and consider a resubmission of our grant request.

B. Al Can Recycling: Twenty pounds was turned in on 11 Apr 08, for $10.

C. Rosenblatt Concession Stand (NU-CU games): Total sales from the 23 Apr game were $4,560 with attendance of 9,044 and tips of $13.50. An inquiry to Andy Hough, the local Centerplate manager, indicated that our payment for the 23 Apr game was being delayed because corporate headquarters instituted a policy of payment in 45 days rather the previous payment in 10 days. Andy indicated that payment in 10 days would return. Total sales from the 13 May game were $3,600 with attendance of 14,650 and tips of $24.75.

D. 2009 Financial Plan Philosophy: Finance Director Mark White wants to have spring and fall raffles with less reliance on working concession stands. Others would still like to work for some our needed funds. Based on the 2009 fundraising goal, a plan will be formulated. A decision on working a Rosenblatt concession stand for 4 July will be made by the next meeting. Currently, only 3 volunteers could be identified for the 4 July game and fireworks.

E. KY Sponsor: Wal-Mart, Somerset, KY (2009 Plan): The Secretary reported that the local Bellevue Wal-Mart now has a policy to give donations to only “green” and education causes. It is unknown whether this is a world wide Wal-Mart policy.

F. Offutt Air Show, Sat-Sun, 16-17 Aug 08: The Secretary attended the first Shares Meeting on 14 May 08, and reported that this could be the largest show ever due to the all advertisement and the promotional events during the week before the show. The flying part of the show has been extended from 11 AM to 4:30 PM. The previous high share amount was $1,100; however, share projections of $1,200 to $1,700 were made. One share of the profits is obtained by 10 people working for one 10-hour day; however the 10-hour day could be extended since there is the possibility that the gates could be opened at 8 rather than 9 AM. We need to input the names of our 10 volunteers to HR Central ( pawlikk@offutt.af.mil ) by 30 Jul 08. We will be working in the dog tag stand on Sat, 16 Aug 08. The exact show time will be forwarded by email on 17 Jun 08. Water will be provided but food will be the volunteers’ responsibility. We will be wearing our Crew shirts and hats. The next and final Shares meeting will be held on Monday, 11 Aug 08, in the Bennie Davis Theatre.

G. Other Ideas: Based on recent newspaper articles, Crew participation in the Offutt AFB activities prior to this year’s Air Show does not seem feasible.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating. The Secretary will work on a significant reduction in the roster due to so many inactive members.

B. Combined Federal Campaign: A distribution check for $256.84 was received on 1 May 08. Also a check for $91.53 was received on 2 May 08, from the United Way of the National Capital Area.

C. VA Connection (Bob Corsi): Bob indicated the Knights of Columbus will again pay for the gas cost of the VA drivers (an estimated savings of $2,200 at $4 per gal gas).

D. Crew Website ( http://www.accrew.org ): The Secretary continues to get emails from PayPal requesting more info, although our donations are being handled by Google. The Treasurer will investigate.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. 2008 Deployment (5-18 Jun 08): The Construction Director sent the Rollins’ home floor plan, the material list, the Lowe’s kitchen cabinet order and the work description for the local plumber. Sister Nancy reported that the existing septic tank has been approved and that the Rollins home foundation has been done. The Construction Director received reimbursement for the approved purchases of two (2) 7-ft aluminum scaffolding planks ($192.60) and one (1) 8-13-ft aluminum expandable plank ($211.86) and for Bellevue construction materials ($551.54). Carpool drivers were reminded to get their gas receipts to the Treasurer before 30 Jun 08. $25 will be added to the gas costs for an oil change. Head Cook Vicki Edwards received a $1,000 check for deployment food. Also Vicki indicated that she found a small chest freezer (5.5 CF, 27” W X 24” D X 31” H) at Menards for $165 for storing 2009 deployment food. Attendees suggested that the NFM be visited for other possible freezer options. The Construction Director requested that Vicki contact Bob Corsi on the food items to be purchased prior to her arrival.

G. Boy Scout Placemat Ad: President Vicki Edwards reported that the Crew’s ad was on the placemat ad at the Boy Scouts’ Apr pancake breakfast.

H. Special Donor List: The Secretary passed around the donor list to be given to the Rollins Family for corrections and additions.

7. New Business:
A. Adopt-A-Road (Revised): Volunteers were requested for trash pick-up on 25th Street between Capehart Road and Highway 370 on Sat, 17 May 08, at 9 AM.

B. Renew Adopt-A-Road Agreement: The Board approved the renewal this agreement with Sarpy County from 1 Jul 08 to 30 Jun 11.

C. Private Organization Annual Review/Revalidation: The Secretary submitted this report to the Base Services Squadron on 14 May 08, which included: (1) the Board of Directors with phone numbers; (2) the Great Western Bank statement of 31 Mar 08; (3) the 2007 Income and Expense Statement; (4) the approved minutes of Board meetings on 13 Feb and 12 Mar 08. The submission of this annual report allows the Crew to participate in base activities (such as the Air Show) as a recognized private organization.

8. The Crew Meeting was adjourned at 9:20 PM. The next meeting is set for 8 PM, Wed, 4 Jun 08, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

13 February 2008

Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
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2. Attendance at the Meeting included:
Vicki Edwards
George Ziska, Jr.
Janelle Smith
Mark White
Ron Strawn
Marcel Moreau
Kathleen Narlock

3. The minutes of the meeting held on 9 January 2008, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 31 Jan 08: Great Western Checking: $1,858.73; Fidelity Money Market: $24,497.21; Progress on 2008 $35,000 goal: 14.4%.

5. Finance Director’s Report: Finance Director Mark White provided an updated status on our 2008 financial plan which shows we are over $3,200 ahead of projected revenues. Mark discussed the following items:
A. Wells Fargo Bank Grant Request for $1,000: Mark submitted this request for $1,000 which was revised upward from the originally planned amount of $500. With the request submitted on the 1 Feb 08, a bank decision is expected by 1 May 08.

B. KY Sponsor: Wal-Mart: No new developments.

C. Bowl-a-thon, 1 Mar 08: Sharon Strawn revised the date of this event to 1:30 PM, Sat, 1 Mar 08 at Leopard Lanes. The Secretary sent out the pledge sheet as an email attachment and contacted the Laski Family who will again participate. The Secretary passed around the sign-up sheet and pledge sheets. The sign-up sheet and spare pledge sheets were provided to Ron Strawn to take to Sharon.

D. Al Can Recycling: Three attendees brought cans.

E. Rosenblatt Concession Stand (Tues, 1 Apr & Tues, 13 May 08): Five volunteers are signed up for the 1 Apr game. We still need to get the details as to the Stand No., show time and number of volunteers needed for the 1 Apr game by the next meeting.

F. Offutt Airshow, Sat-Sun, 16-17 Aug 08: Mark proposed that we work for one profit share on Sat or Sun.

G. Other Ideas: Based on attendees’ recommendations, the Secretary will find out the cost of buying an advertisement space on the back of Offutt Catholic Chapel bulletin.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.

B. Combined Federal Campaign: The 2007 11th and final distribution check for $373.75 was received on 2 Feb 08, which indicates an apparent “shrinkage” of $511.42 from the projected amount of $4,127.56. The average shrinkage amount in the last three years was less than $200. After getting confirmation from the Treasurer on this shrinkage amount, the Secretary sent an email inquiry to Rachel Gillespie of the CFC, concerning this abnormally high shrinkage. Rachel has referred this matter to CFC finance for an answer. On another unrelated matter, the Secretary submitted requested info on 14 Jan 08, to the United Way of Midlands which will allow donors to contribute to the Crew thorough the Donor Designation Program. Virgil Keller of United Way indicated that an approval recommendation is about to be sent to the committee.

C. VA Connection (Bob Corsi): The collection for the Crew at the Church of the Nativity in Burke, VA, on the weekend of 12-13 Jan 08, now stands at $25,300. Bob provided the names of 10 volunteers for the Building Crew and 3 volunteers for the Finish Crew. Tony Erba, previously of VA, will now come from WI, as 2nd member of the Utilities Crew.

D. Crew Website ( http://www.accrew.org ): The Treasurer reported that the Google Checkout Verification has been received for the donors to contribute to the Crew online. A test amount of $1.42 has been received in our checking account.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. 2008 Offutt Chapel Designated Offering, 9-10 Feb 08: The Secretary reported that the combined Catholic and Protestant offering was $5,540.98, compared to last year‘s combined offering of $2,950.08 (and a 19-year average of $7,229.09). All Catholic Masses had total donations of $2,977.77 and the 9 and 11 AM Protestant Services had total donations of $2,563.21. Mary Burden, the Chapel accountant, indicated that above amounts are subject to bank corrections. The Secretary submitted a thank you notice for the Offutt Chapel Catholic and Protestant bulletins.

G. 2008 Annual Report to Donors: The Secretary passed around the room a draft report for review. The Secretary will have 200 copies made for getting out the word of our cause in correspondence and other events.

H. 2008 Deployment (5-18 Jun 08): The Construction Director passed around the onsite crew list and carpool plan. Per a telephone conversation with Sister Nancy on 12 Feb 08, Grover and Mary Rollins have been selected for the 2008 home. Grover and Mary are taking care of two grandchildren (a girl and boy under 6). The mother of the children died in a car accident and the father, Grover and Mary’s son, is not around to take care of the children. The Rollins’ home will be built off Highway 90 (one turn off west of the 2002 Joey Vanover home). The septic tank from the existing home can be reused for a $2,000 savings but Sister indicates that the Environmental office will not allow the homeowner to take out the permit for the plumbing so we must pay for a KY plumber (a $2,200 cost on the 2007 Bledsoe home). We need to emphasize to the plumber that Sister hires that our goal is to meet the Monday (9 Jun 08) plumbing rough-in inspection deadline. Sister indicated that the power company will still allow the homeowner to take out the electrical permit, so we will be able to work this part of the job with Grover. The onsite crew list now has 29 volunteers with 25 volunteers (22 onsite workers and 3 cooks) during the Building Phase and 4 volunteers showing up later for the Finish Crew. With 2 Building Crew volunteers staying on for the Finish Crew, 6 volunteers should get significantly beyond the drywall finishing and kitchen cabinets and into painting all areas, bath and kitchen flooring, bath cabinets, interior doors and trim and finish electrical. The one new volunteer present was provided a copy of the Safety Plan and the Personal Items to Bring List.

7. New Business:
A. IRS Forms: The Secretary has provided the Treasurer IRS Forms 990, 990EZ and the Schedule of Major Donors for completion of the CFC application in Apr 08 and for the submission to the IRS by 15 May 08.

B. Sean Stroud’s Advent Change Project: Sean Stroud, a Offutt Chapel CCD student, collected change during Advent for a Crew donation of $45.32. The Secretary sent Sean a thank you letter.

C. Boy Scout Placemat Ad: Kathi Narlock indicated that Boy Scout Troop 476 at Pilgrim Lutheran Church is having a breakfast in Apr and selling placemat ads for $25 each. President Vicki Edwards offered to donate the $25 and Kathi will get more details for the next meeting and work on the design of the ad which include our seal logo and our website address.

D. Donor List: The Secretary will be working up a donor list which is given each year to the selected family. The list will include all the onsite crew and fundraising volunteers and those who donated to our cause during the 2008 fundraising year.

E. Crew Mailbox Procedures for Board Members: The Secretary provided Board members with the procedures for reviewing phone messages in the Crew’s voice mailbox.

F. Adopt-A-Road: Trash pick-up on 25th Street between Capehart Road and Highway 370 was scheduled for Sat, 12 Apr 08, at 9 AM.

G. Great Western Bank Signing Authority Form: The Treasurer has received a form for updating Board Members’ signing authority. With Vice-President Ken Zeiger out of town until Apr, the Secretary will try to get his mailing address.

8. The Crew Meeting was adjourned at 8:52 PM. The next meeting is scheduled for 8 PM, Wed, 12 Mar 08, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary