9 May 2007
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards at 8:00 PM in the Capehart Chapel Annex at Offutt AFB. With 3 of 5 directors present, quorum of the Board existed.
2. Attendance at the Meeting included:
Vicki Edwards
Ken Zeiger
George Ziska, Jr.
Ron Strawn
Ed Donohoe
Donna Vogt
3. The minutes of the meeting held on 11 April 2007 were approved.
4. Treasurer’s Report: Treasurer Janelle Smith was not present to provide a status.
5. Finance Director’s Report: Finance Director Mark White was not present but the Secretary provided the following status:
A. Civic Auditorium/Rosenblatt Concessions: Volunteers were reminded of the next NU-Creighton game at 4:00 PM, Tues, 15 May 07. We are also planning to work the Omaha Royals game on Tues, 3 Jul 07, which will require 5 to 6 volunteers with a 3 PM show time.
B. Offutt Air Show, Sat-Sun, 5-6 May 07: All 20 volunteers showed up but due to rainy weather the show was cancelled on Saturday and the show on Sunday was limited to 11 AM to 3:45 PM. Pierre Flatowicz of the Services Squadron indicated that checks should be available during the week of 21 May 07.
C. Bellevue University Class Grant Writing: The Finance Director and Secretary reviewed and revised the grant request received from the BU class on 29 Apr 07. The Finance Director submitted the grant request for $7,000 on the 1 May 07 deadline. Results can be expected in 90 days.
D. Other Ideas: None.
6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.
B. Combined Federal Campaign: The Secretary indicated that the Crew has been qualified for the 2007 CFC Fall Drive. A 2007 distribution check for $475.91 was received on 24 Aper 07.
C. VA Connection (Bob Corsi): Bob is still indicating that donated electrical materials for both houses are still possible. The Board agreed with Bob’s request to cover VA gas costs in 2008. The Secretary recommended that $2,000 be included in the 2008 Fundraising goal for VA gas costs. The Board rejected Bob’s request to pay for VA volunteers’ first meal in KY, before the cook arrives, since these costs are considered “in-transit” expenses which have been paid by volunteers in the past. Bob understands the Board rulings on the above two requests. Bob and the Construction Director have been having extensive email discussion on the schedule for completing the two homes of this year’s deployment. Bob’s request to have another volunteer (Dave Perales) was approved. Dave was added to the Support Crew.
D. Crew Website ( http://www.middypuppy.com/acc ): President Vicki Edwards indicated that Sarah Edwards has updated the website with the Feb 07 Annual Report to Donors.
E. Colorado (CO) Connection (Gary Piper): Gary indicated that he is bring an air nailer for the siding.
F. Account Signature Cards: No news on signature cards for the Fidelity money market account.
G. 2007 Deployment, 7-20 Jun 07: The Construction Director indicated that the existing septic tank for House No. 1 is not acceptable and must be replaced at an estimated cost of $2,000. Also on House No. 1, the Owner is providing kitchen cabinets which will save the $1,300 if Lowe’s cabinets were bought. Both home floor plans have been approved by the families. Material Lists for both homes were sent to Sister Nancy on 20 Apr 07. The Construction Director passed around the Crew List, the Carpool Plan, the Berthing Plan, Items to Bring List and the Safety Plan. The Building Crew now has 31 volunteers. The time of departure of the 2nd vehicle in the Carpool Plan still needs to be resolved between Ed Donohoe and Donna Vogt. Vice-President Ken Zeiger submitted bills to the Secretary for the trailer spare tire and insurance. Ken is still working on locking devices for the trailer and decided not to install the ladder rack and signage. The Construction Director called Marcel Moreau’s Service One supervisor, John Churchill (597-2175) on 16 Apr 07, who indicated that a monetary donation to the Crew was possible. After further discussion on providing a $2,000 gift for flooring and paint (which was previously approved by the Board on 9 Aug 07, for one home) be extended to the second family, the Board was in agreement that the gift should be made, if funds were available. Sister Nancy will present the costs of both homes with 4 of the 5 Board members present so a final decision on the gift for the 2nd home can be made. Pauline Hightower and Marilyn Galaska delivered clothing and household goods to Vice-President Ken Zeiger. President Vicki Edwards needs $1,200 for food and hauling space for supplies. By way of Ron Strawn, Hye Yong Watson donated $444.00. President Vicki Edwards will use Hye Yong’s gift for the special needs of the families.
H. 2007 Offutt Chapel Designated Offering, 10-11 Feb 07: The Secretary passed around a draft donor list for corrections and additions. The list will be provided to both families in June.
I. Crew Shirts: The Secretary received 30 crew shirts on 4 May 07, from C & C Tailor Shop at a cost of $387.08 (or about $12.90 each).
J. Chaplain Don Gaffney’s Retirement: The Secretary reminded those present of the ceremony which will be held on Wed, 16 May 07, at 11:30 AM in the SAC Chapel. A potluck lunch will follow. The Secretary will make a Crew presentation to Chaplain Don and Ruth Gaffney for all their efforts in support of the Crew.
K. 2008 Offutt Chapel Designated Offering: The Secretary sent a letter to the Catholic Pastoral Assitant and the Protestant Parish Coordinator requesting consideration by the Offutt Parish Councils to have a designated offering for the Crew. The Crew offered to provide a free pancake breakfast on the weekend prior to the designated offering.
7. New Business:
A. Private Organization Annual Review/Revalidation: The Secretary submitted this requested document to the Offutt Services Squadron which included: (1) the list of the Board of Directors with phone numbers, (2) the Great Western Bank statement of 29 Dec 07, (3) the 2006 Income Statement and (4) approved minutes from Board meetings on 14 Feb and 14 Mar 07.
8. The Crew Meeting was adjourned at 9:00 PM. The next meeting is scheduled for 9 PM, Wed, 6 Jun 07, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary