11 April 2007
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards at 8:00 PM in the Capehart Chapel Annex at Offutt AFB. With 5 of the 5 directors present, a quorum of the Board existed.
2. Attendance at the Meeting included:
Vicki Edwards
Ken Zeiger
George Ziska, Jr.
Janelle Smith
Mark White
Ron Strawn
Sharon Strawn
Marcel Moreau
3. The minutes of the meetings held on 14 March 2007, were reviewed and approved.
4. Treasurer’s Report: Treasurer Janelle Smith provide the following status as of 31 Mar 07: Checking: $5,763.14; Money Market: $77, 294.14; Progress on 2007 Fundraising Goal: 110%
5. Finance Director’s Report: Finance Director Mark White provided the following status:
A. Civic Auditorium/Rosenblatt Concessions: A Centerplate check for $179.94 was received for working Concession Stand 10 at the NU-Creighton baseball game on Tues, 3 Apr 07. Cold and windy weather limited attendance to only 6,524 and sales to just over $2,000. Tips of $3.50 were received.
Volunteers have been identified for the next NU-Creighton game at 4:00 PM, Tues, 15 May 07. Details on the Omaha Royals game on
3 Jul 07, will be provided.
B. Offutt Air Show, Sat-Sun, 5-6 May 07: We still need to fill a volunteer slot on Sunday. Mark will report the names of the 20 volunteers to MSGT R. Ottman at OttmanR@STRATCOM.Mil by 20 Apr 07. The next and last Air Show meeting will be held at 9 AM, Mon, 30 Apr 07, in the Bennie Davis Theatre.
C. Bowl-a-thon, 2 PM, Sat, 17 Mar 07, Leopard Lanes: The Secretary previously collected $365.00 which was given to the Treasurer for deposit.
Sharon Strawn turned in the balance of the collections, generated by 6 bowlers, for an overall total of $1,475.75, which is slightly over the previous 11 Bowl-a-thon average of $1,470.91.
D. Bellevue University Class Grant Writing: The class was provided a brief history of the Crew, the 2006 income/expense statement and projected 2007 income/expense statement on 20 Mar 07. The class will provide the $7,000 grant request to us on 18 Apr 07, for our review and submission to Wells Fargo Bank by 1 May 07.
E. Other Ideas: None.
5. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.
B. Combined Federal Campaign: The Secretary submitted the 2007 CFC application on 2 Apr 07. The first 2007 distribution check of $209.31 was received on 28 Mar 07.
C. VA Connection (Bob Corsi): Bob is still working on getting donated electrical materials. Bob has a group collecting clothes and household goods for both families. Bob requests that in 2008, the Crew fund the VA gas costs at a rate of $200 for cars and $300 for trucks. For 2007, VA has 7 drivers, which would mean a cost between $1,400 to $2,100 to be included in the fundraising goal.
D. Crew WebSite ( http://www.middypuppy.com/acc ): No new developments.
E. Colorado (CO) Connection (Gary Piper): Only Gary and his son-in-law are coming this year.
F. Account Signature Cards: The Treasurer is trying to track down forms signed by the Vice-President which he put in the mail for the Fidelity money market account.
G. 2007 Deployment, 7-20 Jun 07: The Construction Director reported that Sister Nancy has corrected all the names of the children of both families (2 young boys each). Since we need the homeowner to work with the Crew on the plumbing and electrical, the priority of the families have changed with Higginbotham Family now No. 1 and the Bledsoe Family now No. 2. The sites are 7.5 miles apart and are both relatively flat with existing septic tanks.
Based on the orientation info received from Sister Nancy, both home floor plans will be the same. The Construction Director’s plan remains the same to complete the first home thru the drywall and kitchen cabinets, as done in 2006, and complete the second home thru the weatherproof stage, similar to pre-2006 condition of the homes. Sister Nancy has found James Sumner, a licensed electrician, who will do the electrical work on House No. 2 for $3,800 ($1,800 for labor and $2,000 for materials). Curtis Campbell will assist Homeowner Dewayne Bledsoe with the plumbing work on House No. 2. Bill Campbell will do the kitchen cabinets on House No. 2. The Construction Director passed around the Crew List, the Carpool Plan, the Berthing Plan, Items to Bring List and the Safety Plan. Marcel Moreau provided the name of his Service One supervisor, John Churchill (597-2175), who is willing to make a monetary or electrical material donation. The Construction Director proposed that, if funds are available, the $2,000 gift for flooring and paint (which was previous approved by the Board on 9 Aug 07, for one home) be extended to the second family. This motion was tabled for further discussion. Pauline Hightower and Marilyn Galaska are collecting clothing and household goods for both families. Donna Quinn, Treasurer Janelle Smith’s mother, is again making quillows for the children of both families.
H. 2007 Offutt Chapel Designated Offering, 10-11 Feb 07: The Secretary passed around a draft donor list for corrections and additions. The list will provided to both families in June.
I. IRS Form 990EZ: The IRS Form 990EZ with the pro forma IRS Form 990 was submitted with CFC application on 2 Apr 07. The IRS Form 990EZ was submitted to the IRS on 2 Apr 07.
J. Sarpy County Adopt-A-Road: Volunteers were requested for picking up trash on 25th Street on Sat, 21 Apr 07, at 9 AM.
6. New Business:
A. Crew Shirts and Hats: With only 4 Crew shirts (1 L and 3 XL) now on hand and 9 new on-site crew volunteers plus 4 new Air Show volunteers, the Secretary received Board email approval to order more shirts. Eighteen large and twelve extra large shirts were ordered from C and C Tailor Shop on 30 Mar 07. Due an availability issue, all new shirts will have gathered sleeves. The Secretary reported that we still have 28 hats so none need to be ordered now.
B. Chaplain Don Gaffney’s Retirement: The Secretary reported that the ceremony will be on Wed, 16 May 07, at 11:30 AM in the SAC Chapel. A potluck lunch will follow. Crew members were encouraged to attend. The Secretary will make a Crew presentation to Chaplain Don and Ruth for all their efforts in support of the Crew.
C. Congressman Lee Terry: At the Offutt Catholic Parish Council, Deacon Tom Frankenfield indicated that the NE 2nd District Congressman is concerned about the Crew not being able to due fundraising in the Chapels.
D. Letter to Catholic Pastoral Assistant: Also at the Offutt Catholic Parish Council, Peggy Hoffman, the Pastoral Assistant, requested that the Crew submit a letter requesting consideration for designated offering with a free pancake breakfast on the prior weekend.
7. The Crew Meeting was adjourned at 9:00 PM. The next meeting is scheduled for 8 PM, Wed, 9 May 07, in the Capehart Chapel Annex. Note that the meeting site could change if a proposed Chapel plan to close the Capehart Chapel during the week is implemented.
George Ziska, Jr.
Secretary