14 February 2007
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards at 8:00 PM in the Capehart Chapel Annex at Offutt AFB. With 3 of the 5 directors present, a quorum of the Board existed.
2. Attendance at the Meeting included:
Vicki Edwards George Ziska, Jr. Mark White Ron Strawn Sharon Strawn
Gary Sogard Ed Donohoe
3. The minutes of the meetings held on 10 January 2007, were reviewed and approved.
4. Treasurer’s Report: The Secretary received the following status of accounts from the Treasurer Janelle Smith as of 31 Jan 07: Great Western Checking: $3,636.09; Fidelity Money Market: $47,388.46; Progress on 2007 $35,000 Goal: 6.1%
5. Finance Director’s Report: Finance Director Mark White provided the following status:
A. Civic Auditorium/Rosenblatt Concessions: Centerplate again requested volunteers for working at the Civic for this coming weekend. The NU-Creighton baseball games are set for 6:35 PM on Tues, 3 Apr 07 and 7:05 PM, Tues, 15 May 07. Email requests for volunteers will be forthcoming when stand assignments are known.
B. Pancake Breakfast, Sun, 21 Jan 07, Both Chapels: Donations of $260.00 and $185.00 were received from SAC and Capehart Chapels respectively. The Catholic Designated Offering for the breakfast totaled $831.55, with a Chapel check received on 8 Feb 07. After expenses of $141.65, the breakfast netted $1,134.90.
C. Super Bowl Subs, Sun, 4 Feb 07, Capehart Chapel: Event was cancelled due to the Wing Chaplain’s ban of 11 Jan 07 on fundraising in the Chapels, which are considered Federal workplaces.
D. Easter Bake Sale, Sat-Sun, 31 Mar-1 Apr 07, Both Chapels: Event was cancelled due to the Wing Chaplain’s ban of 11 Jan 07 on fundraising in the Chapels, which are considered Federal workplaces.
E. Offutt Air Show, 5-6 May 07: Pierre Flatowicz of the Services Squadron has tentatively assigned the Crew to work the Dog Tag Stands on Saturday and Sunday. To earn one share of the profits each day, 10 volunteers will be needed each day. A mandatory Shares meeting will be held on Thurs, 1 Mar 07, from 8:30 to 10:30 AM in the Community Center Ballroom. Mark and the Secretary plan to attend this meeting.
F. Pancake Breakfast, Sun, 6 May 07, Both Chapels: Event was cancelled due to the Wing Chaplain’s ban of 11 Jan 07 on fundraising in the Chapels, which are considered Federal workplaces.
G. Bowl-a-thon, 2PM, Sat, 17 Mar 07, Leopard Lanes: The Secretary passed out pledge forms and Sharon Strawn collected the names of bowlers.
H. Wing Chaplain Fundraiser Approval Guidance: The Wing Chaplain issued a ban on all fundraising in the Chapels, as of 11 Jan 07.
I. Other Ideas: Mark suggested that before the next year’s Chapel designated offerings that the Crew have a free pancake breakfast in the Chapels.
5. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.
B. Combined Federal Campaign: The last 2006 CFC distribution check for $242.35 was received on 19 Jan 07. The “shrinkage” from the promised amount of $2,368.46 was $147.38. The Secretary anticipates receiving the amount from the 2006 Drive in Mar 07.
C. VA Connection (Bob Corsi): Bob has filled out the on-site volunteer list. The check ($27,000 +)
from the Jan 07 collection at Nativity Catholic Church is expected by the end of February.
D. Crew WebSite ( http://www.middypuppy.com/acc ): The website needs to be updated based on the latest annual report to donors. Dan Taylor, the Catholic Parish Council President, has linked our site to the Parish’s unofficial website ( http://www.alphabetsocialclub.com/ ).
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Account Signature Cards: The Treasurer has again received new forms for the Fidelity money market account which must be signed by President Vicki Edwards and Vice-President Ken Zeiger. The new forms, along with the Articles of Incorporation, need to be mailed to Fidelity.
G. 2007 Deployment, 7-20 Jun 07: The Construction Director passed around the Crew List, the Carpool Plan and the Berthing Plan. Based on the Crew List, we will need all 30 beds at St Joe’s Inn. No word has been received from Sister Nancy on this year’s families.
H. 2007 Offutt Chapel Designated Offering, 10-11 Feb 07: The Catholic 2nd collection was
$1,429.28. The Protestant 11 AM Service collection was $1,407.00, in addition, the Protestant R.E. classes donated $113.14. Total anticipated amount from the Offutt Chapel is $2,949.42. A draft of the annual report to donors was sent for review and approved by the Offutt Chapel on 18 Jan 07. After printing 500 copies of the report at a cost of $50.29, and inserting the report in the Catholic and 11 AM Protestant bulletins for the weekend of 3-4 Feb 07, the Wing Chaplain, without notice, had the reports removed form the bulletins since funds solicitation in the Chapels is not allowed.
6. New Business:
A. Nonprofit Corporation Biennial Report: The Secretary submitted this required report, along with a $20 fee, to the NE Secretary of State. The report lists the names and addresses of the Board members.
B. IRS Form 990EZ: The Secretary provided this form to the Treasurer. The CFC application will need this form in Mar or Apr 07, and the form needs to be submitted to the IRS on 15 May 07.
7. The Crew Meeting was adjourned at 9:00 PM. The next meeting is scheduled for 8 PM, Wed, 14 Mar 07, in the Capehart Chapel Annex.
George Ziska, Jr.
Secretary