9 March 2011 Subject: Minutes of Board Meeting 1. The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With only 2 of 5 directors present, a quorum of the Board did not exist. An informal meeting continued. 2. Attendance at the Meeting included: Vicki Edwards George Ziska, Jr. Ron Strawn Kris Woods 3. The minutes of the meeting held on 9 February 2011, were reviewed but approval will be delayed until a Board quorum exists at a meeting. 4. Treasurer’s Report: Treasurer Janelle Smith provided the following report to the Secretary: Checking account: $10,259.97; Money Market: $43,435.22; Progress on 2011 $42,000 Fundraising Goal: 19.9% 5. Finance Director’s Report: Finance Director Mark White discussed the following items: A. Cans for 2X4‘s: Secretary turned in 30 lbs of cans on 14 Feb 11, at $0.50 per lb for a total of $15.00. B. Offutt Chapel Designated Offerings: The combined Catholic and Protestant offering was $5,887.05, which is more than the 2010 combined offering of $$5,270.50 but less than the 22-year average of $6,946.49. With the possibility of no offering next year, the question of replacing this revenue exists. C. Church of the Nativity, Burke VA Designated Offering: Bob Corsi reports, as of 9 Feb 11, that this offering is nearing $33,000. D. Bowl-a-thon (Mar 11): $100 has already been collected for this event. E. CFC/United Way: The 2011 CFC distribution will be $4,870.74. F. Jon Bon Jovi Soul Foundation: More information is needed to evaluate this foundation as a possible funds source. Near the end of the information we now have, a statement indicating that “unsolicited proposals….may not be returned or acknowledged.” This statement needs to be further clarified. G. Offutt Open House, Sat, 27 Aug 11: The Crew has requested to participate in this event. Ten volunteers are required for one share of the profits. H. Other Ideas: None. 6. Old Business: A. Update of Membership Roster: No changes were noted. B. Combined Federal Campaign: After receiving the 11th and final 2010 CFC distribution check, the total amount was $6,241.48, which is $497.51, less than the original amount of $6,738.99, due to shrinkage. The 2011 CFC distribution will be $4,870.74, compared to the 16-year average of $3,142.90. The Secretary sent out 7 acknowledgement letters to the 2011 CFC donors. Per CFC accrual accounting procedures, the entire 2011 distribution amount must be added to the Crew assets which will make the above fundraising progress exceed 30%. C. VA Connection (Bob Corsi): No new developments. D. Crew Website ( http://www.accrew.org ): No new developments. E. Colorado (CO) Connection (Gary Piper): No new developments. F. Volunteer Recruitment in Bellevue: No new developments. G. 2011 Deployment (2-15 Jun 11): A letter from Tabatha Ridner and photos of the family’s poor double wide trailer and the new home site were shown. Currently, the onsite Crew includes 30 volunteers with 3 on the Food Crew, 22 on the Building Crew and 5 on the Finish Crew. Sister Nancy reports that she has a bid of $3,300 for the new septic tank system. The Construction Director encouraged President Vicki Edwards to begin looking for the microwave. Due to the lack of home appliances, the Crew may be involved in adding some of these items to the gift list. H. Donor List: The list was reviewed for errors and omissions. I. Order Hats: The Secretary has received the order of 24 hats from Rapid Graphics and Signs for a total of $253.46 ($9.87 per hat plus tax). The supplier also provided to 2 free hats for 2 defective hats from the last order. J. IRS Forms: The Secretary has provided the Treasurer with the 990 forms for the CFC application and the 990EZ forms for the IRS. 7. New Business: A. Shirt Inventory: The Secretary reported that the current inventory has 15 shirts (5 XL and 10 L) and no shirts will be needed this year. B. Adopt-A-Road: The clean-up of 25th Street was set for 9 AM, Sat, 16 Apr 11. 8. The Crew Meeting was adjourned at 7:22 PM. The next meeting was set for 7 PM, Wed, 13 Apr 11, at 9803 S. 21st Circle. George Ziska, Jr. Secretary
Apr 242011