Appalachian Construction Crew, Inc.

11 August 2016 

Subject:  Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 5 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:

Vicki Edwards

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Ron Strawn

3. The minutes of the meeting held on 14 July 2016, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 31 Jul 16:  Great Western Checking Account:  $61,909.96;  Fidelity Money Market Account:  $24,220.28.

5. Finance Director’s Report: The following items were discussed:
   1. Cans for 2 X 4’s:  The Secretary turned in 40 lb of Al cans on 9 Aug 16 and $12 was received.
   2. Offutt Air Show, Sat, 30 Jul 16:  Ten volunteers worked 10 hours.  Await our share of the profits.
   3. Dinner Raffle(Oct-Nov 16):  Ron still needs to get over to the Papillion Pizza Ranch to see whether they will again donate $300 in gift certificates.  We agreed on the $5 donation ticket price and raffle prizes of:  1^st:  $150; 2^nd: $100 and 3rd:  $50.
   4. Church of the Nativity, Burke, VA Offering:  To be scheduled for Jan 17.
   5. Bowl-a-thon:  To be scheduled in Mar 17.
   6. Offutt Catholic Chapel Offering:  To be requested by the Secretary.
   7. Combined Federal Campaign:  Results to be known in Mar 17.
   8. 2017 Financial Plan:  Received a $100 donation toward the 2017 home.
   9. Other Ideas:  None.

6. Old Business:
   1. Update of Membership Roster:  No changes made.
   2. 2016 Combined Federal Campaign Indiana, Kentucky, Southwest Ohio Drive:  Alisha of the CFC confirmed that having the Good Shepherd Chapel as the service address and Crew’s NE office for receiving CFC revenue satisfied the upper levels of the CFC and the Crew is definitely in the Fall CFC Drive.
   3. VA Connection (Bob Corsi):  No new developments.
   4. Crew Website ( http://www.accrew.org ):  The photo disc for the 2016 deployment has arrived and the President will get her copy to the Webmaster.
   5.   Colorado (CO) Connection (Gary Piper):  No new developments.
   6. Volunteer Recruitment in Bellevue:  The Secretary is planning to do another Pancake Breakfast with the Offutt Catholic Chapel Confirmation Class, with a tentative date of Sun, 19 Feb 17.  Await the start of the Confirmation Class this Fall before putting in a request for this event.
   7. 2017 Deployment (work starts on Thurs, 1 Jun 17): Harry has started on-site work for the Yancey house.  Harry’s goal is complete the septic system and house foundation before Winter.  On 2 Aug 16, the Owner approved the floor plan.  Since we still have one quillow left over for a young boy, Janelle will ask her mother to make a quillow for the 5-year old girl of the Yancey Family.

7. New Business:
   1. Adopt-A-Road:  Sat, 17 Sep 16, was tentatively chosen for picking up trash on 25^th Street.
   2. Audit of CY 2016 Accounting Books:  With revenues in CY 2016 exceeding $100,000, the CFC will require that an audit of our books be available for possible submission.  President Vicki Edwards will consult a friend who is CPA for possibly doing this audit in the Jan-Feb 2017 timeframe.
   3. 2017 Advance Payment:  Per Harry Wallace‘s request, a $20,000 advance payment was sent on 29 Jul 16 for completing the septic system and foundation on the 2017 home.  By email, Harry confirmed the receipt of the advance payment on 5 Aug 16.  Harry will install the sub floor next May.

8. The Crew Meeting was adjourned at 7:45 PM and the next Board Meeting was set for 7 PM, Thursday, 8 Sep 16, at 9803 S. 21^st Circle.

George Ziska, Jr.

Secretary

14 July 2016

Subject:  Minutes of Board Meeting

 

1. The Meeting was opened by Vice-President Marcel Moreau at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:

Marcel Moreau

George Ziska, Jr.

Ron Strawn

George Cawl

Kathi Narlock

3. The minutes of the meeting held on 12 May 2016, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the Secretary with the following status, as of 30 Jun 16: Great Western Checking Account:  $63,183.46;  Fidelity Money Market Account:  $24,218.30.

5. Finance Director’s Report: The following items were discussed:
   A. Cans for 2 X 4’s:  No new developments.                                                                                                                                                                                           B. 2016 Financial Plan:  Based on total donations received, we raised 234.2% of the $55,000 goal.  Without the estate gift, we raised about $50,000.                                                                                                                                                                                                                                                           C. For the 4BR/2 Bath home to be built in 2017, the following financial plan was presented:

Air Show:                     $1,600

Dinner Raffle:              $1,400

Church of Nativity:      $42,000

Bowl-a-thon:                $4,000

Offutt Catholic Chapel: $2,000

CFC:                            $3,000

Donations & Misc:       $21,000

Total:  $75,000

D. Offutt Air Show, Sat, 30 Jul 16:  The requirements for the Air Show were reviewed including:  (1) Working in RoRo stands. (2) Designated volunteer parking is North of the BX.  (3) We will be wearing Crew shirts and hats. (4) Sign-up time is 7:15 AM at HR Central which is located inside the ramp gate, North of the new fire station. (5) Volunteer lists to SMSgt Blalock of HR Central ( anthony.blalock@us.af.mil ) and  Base Public Health (Jose.Devora_ramirez@us.af.mil) have been submitted.

E. Dinner Raffle:  This event is planned for Oct and Nov 16 with Pizza Ranch certificates.

F. Church of the Nativity, Burke, VA Offering:  To be scheduled for Jan 17.

G. Bowl-a-thon:  To be scheduled in Mar 17.

H. Offutt Catholic Chapel Offering:  To be requested.

I. Combined Federal Campaign:  Results to be known in Mar 17.

5. Finance Director’s Report (Cont):                                                                                                                                                                                              J.Other Ideas:  None.

6. Old Business:                                                                                                                                                                                                                                    A.Update of Membership Roster:  No changes made.

B. 2016 Combined Federal Campaign Indiana, Kentucky, Southwest Ohio Drive:  High levels of the CFC are concerned that our office is not located in KY, and Secretary was requested to provide the address of the Good Shepherd Chapel, our point-of-contact, in McCreary County, KY.

C.VA Connection (Bob Corsi):  No new developments.

D.Crew Website ( http://www.accrew.org ):  The photo disc for the 2016 deployment is not available yet.  After the disc arrives, the Secretary requested that representative photos be selected for the website, without regard to the two sites.

E. Colorado (CO) Connection (Gary Piper):  No new developments.

F.Volunteer Recruitment in Bellevue:  The Secretary is planning to do another Pancake Breakfast with the Offutt Catholic Chapel Confirmation Class, with a tentative date of Sun, 19 Feb 17.

G.2016 Deployment (work starts on 2 Jun 16): After 15 workdays, Crew deployment work wrapped up on Thurs, 16 Jun 16.   The Gibson Family moved into their new home on Fri, 17 Jun 16 and the Moore Family moved in on Fri, 1 Jul 16.  A total of $53,653.35 was expended on the Moore home and $55,487.64 was expended on the Gibson home.  One of the main reason for the cost difference was that more work was done on the Gibson foundation.  Each family was given the following new appliances:  microwave, stove, refrigerator, washer and  dryer.  The Gibson Family requested and also received a dishwasher.  Lessons learned include:  (1)  The ideal size for the Finish Crew is 6 volunteers.  (2)  Marcel Moreau thought that framing work went too fast and the mistakes affect the siding work.

 

7. New Business:                                                                                                                                                                                                                                         A.2017 Fundraising Goal:  Based on the following calculation for the 4BR/2 Bath home to be built in 2017, the Construction Director proposed a 2017 fundraising goal:  1.3 (288 SF increase) X $50,000 + $5,000 (Add’l Bath) + $5,000 (Septic System) =  $75,000.

B.2017 Deployment (works starts on Thurs, 1 Jun 17):  We will be building a 4BR/2 Bath home for Rebecca Yancey (widow) and her four children:  Amber, 15; Jonny, 12; Allison, 5 and Dawson, 1.  The home will be located at 127 Perry Road, Stearns, KY 42647 (South on Highway 27, left on Pigskin Lane and right on Perry Road).  Berthing at St. Joe’s Inn has been previously reserved from 31 May to 16 Jun 17.  Some additional equipment and materials for 2017, include:  Azek for the trim around the windows, 3-ft X 5-ft emergency egress windows for the bedrooms and a commercial food mixer has been purchased to replace a worn-out mixer.  The floor plan has not been finalized but orientation information is still needed.  Using wider roof trusses is being considered for covering the front porch.

C.Crew Shirts:  With the closure of C & C Tailor Shop, the Secretary ordered 12 shirts (1 S, 2 M and 9 L) from JoDon’s at cost of $20 each plus sales tax.

8. The Crew Meeting was adjourned at 7:46 PM and the next Board Meeting was set for 7 PM, Thursday, 11 Aug 16, at 9803 S. 21^st Circle.

George Ziska, Jr

Secretary

UPDATE:

Saturday turned out to be a beautiful day with record numbers of people visiting Offutt Air Force Base. 10 volunteers worked at RoRo’s concessions making hot dogs and funnel cakes. It was a long day but well worth it. The Thunderbirds put on a wonderful show. 

Defenders of Freedom

Offutt Air Force Base Open House

July 30 & 31, 2016

 

Members of the Appalachian Construction Crew will be volunteering on Saturday July 30, 2016.

Come out and see the sights and join the fun.

12 May 2016

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by Vice-President Marcel Moreau at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 3 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Marcel Moreau

George Ziska, Jr.

Ron Strawn

Kathi Narlock

3.  The minutes of the meeting held on 14 April 2016, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith was not present to provided a status.

5.  Finance Director’s Report:  The following items were discussed:

A.  Cans for 2 X 4’s:  No new developments.

B.  Church of Nativity, Burke, VA Designated Offering, 9-10 Jan 2016:  Total received from the offering was $41,857.17.

C.  Bowl-a-thon, Sat, 1:30 PM, 12 Mar 2016, Leopard Lanes:  Total pledges received are $3,658, which is a new record amount.

D.  2016 Financial Plan:  Based on total donations received, we now have raised at 233.3% of the $55,000 goal.

      E.  Offutt Air Show, Sat, 30 Jul 16:  From the volunteer meeting on 18 Apr 16, the Crew has been assigned to work in RoRo stands on Saturday, which serve lemonade, funnel cakes, hot dogs, fries, nachos, smoothies and tea.  Designated volunteer parking is North of the BX.  Clothes such as cut-off shorts and open toed shoes are not allowed.  We will be wearing Crew shirts and hats (if no hat is worn, a hair net is required).  Sign-up time is 7:15 AM at HR Central which is located inside the ramp gate, North of the new fire station.  To insure that we get credit for 10 volunteers, it is important that we sign in and out of HR Central.  The vendor should release volunteers around 5 PM.  Depending on the weather and attendance, payout was projected at $1,500.  Kathi Narlock was tasked with submitting the following two required volunteer lists:  (1) the list of 10 volunteers to SMSgt Blalock of HR Central ( anthony.blalock@us.af.mil ) on the specified Excel document; and (2) the signatures of the 10 volunteers certifying the reading of food handling procedures to Base Public Health ( Jose.Devora_ramirez@us.af.mil ).  Base Public Health will return the approved list for the Crew to post in each stand.    

F.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No updates made.

B.  2016 Combined Federal Campaign Indiana, Kentucky, Southwest Ohio Drive:  After the Crew’s deployment, the Secretary will send a letter to past CFC donors concerning the Crew being part of this CFC Drive.

     C.  VA Connection (Bob Corsi):  Bob has now provided a list of 21 VA volunteers with Steve Mullen added to the Siding Crew.

     D.  Crew Website ( http://www.accrew.org ):  No new developments.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

      F.  Volunteer Recruitment in Bellevue:  No new developments.

      G. 2016 Deployment (work starts on 2 Jun 16):  The Construction Director reported that the foundations and floors have been completed by Harry Wallace and crew for both houses.  The onsite Crew list still stands at 33 volunteers (29 men and 4 women).   The NE Carpool will depart from the Bellevue UPS Store at 6:30 AM, on Tues, 31 May 16.  Asst. Cook Kathi Narlock was reimbursed for the purchase of the two microwaves at a cost of $358.68.

      H.  2015 IRS Forms provided to the Treasurer:  IRS Form 990-EZ is due on 15 May 16.  Note:  After the meeting, the Treasurer reported that the form was submitted a month ago.

      I.  Donor List:  The list was passed around the room for omissions and errors.  Each family will receive the same list.

7.  New Business:  None.

8.  The Crew Meeting was adjourned at 7:30 PM and the next Board Meeting was set for 7 PM, Thursday, 14 Jul 16, at 9803 S. 21^st Circle.

George Ziska, Jr.

Secretary