Minutes of Board Meeting
9 April 2008
1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
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2. Attendance at the Meeting included:
Vicki Edwards Ken Zeiger George Ziska, Jr. Janelle Smith Ron Strawn
Donna Vogt Marcel Moreau Debbe Moreau
3. The minutes of the meeting held on 12 March 2008, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 31 Mar 08: Great Western Checking: $10,156.08; Fidelity Money Market: $51,666.14; Progress on 2008 $35,000 goal: 123.2%.
5. Finance Director’s Report: Finance Director Mark White was not present but the following items were discussed:
A. Wells Fargo Bank Grant Request for $1,000: No new developments. A bank decision is expected by 1 May 08.
B. Bowl-a-thon, 1 Mar 08: A new record total of $1,841.50 in donations was collected.
C. Al Can Recycling: Four (4) attendees bought cans.
D. Rosenblatt Concession Stand (Wed, 23 Apr & Tues, 13 May 08): Due to cold weather, the 1 Apr game was moved to 23 Apr. Vice-President Ken Zeiger volunteered to lead the effort on 23 Apr and will contact Centerplate (Andy at 733-0733) to try to secure Stand 10 for this game. Four volunteers were identified for the 23 Apr game but at least one more will be needed.
E. Offutt Catholic Chapel Bulletin Ad: The Secretary sent our approval of the ad proof on 7 Apr 08. Note: Ad will run from 20 Apr 08 to 12 Apr 09.
F. 2009 Financial Plan Philosophy: An recent email from Finance Director Mark White indicated more reliance on donations, grants and raffles rather than working concession stands which require a lot of effort for minimal yield. Most of the Board members expressed the benefits of working for some the needed funds. Our discussion will continue at the next meeting.
G. KY Sponsor: Wal-Mart, Somerset, KY (2009 Plan): President Vicki Edwards will make contact with the store during our June deployment to explain our cause and get the necessary paperwork to apply for a grant.
H. Offutt Airshow, Sat-Sun, 16-17 Aug 08: The Secretary requested to work on Sat for one share (10 volunteers). No word yet on our request or an organizatioanal meeting date.
I. Other Ideas: Ron Strawn raised the possibility of the Crew participating in the Offutt AFB “tattoo” activities prior to this year’s Airshow. More details are needed.
6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.
B. Combined Federal Campaign: The amount of the 2008 CFC distribution is $4,038.63 and the first distribution check for $254.90 was received on 22 Mar 08. The Secretary sent out 6 requested acknowledgement letters to CFC donors. The 2008 CFC application has submitted on 1 Apr 08.
C. VA Connection (Bob Corsi): VA is conducting a clothing drive for the Rollins Family. Sister Nancy has provided clothing sizes.
D. Crew Website ( http://www.accrew.org ): The 2008 annual report to donors info has been entered on the site.
E. Colorado (CO) Connection (Gary Piper): With one drop out from the Siding Crew, Gary has added his son, Bill, to the Siding Crew. Ed Donohoe will be picking up Gary, Corey and Bill at the Knoxville Airport on his way from MS to KY.
F. 2008 Deployment (5-18 Jun 08): The Construction Director is still working on the Rollins’ home floor plan and will now use Lowe’s kitchen cabinets. Ron Kuyat of Lowe’s in Somerset, KY (606-679-5656), is proposing that we use different cabinets (Richwood Lite) which are better quality but still economical. Construction Director has faxed the cabinet plan and material list for Ron to modify the list for the new cabinets. The Construction Director passed around the onsite crew list and carpool plan. The Construction Director is trying to talk to Rick Stephens, the KY plumber, about the plumbing rough-in work on the Rollins home. Vice-President Ken Zeiger will be adding a top ladder rack (at approx. cost of $360) and interior shelves to the deployment trailer. Household goods gifts from NE for the Rollins Family include a used electric stove, quillows for the two grandchildren and a special gift from Mrs. Hye Yong Watson ($282). President and Head Cook Vicki Edwards reported that most of the meat has been purchased for the deployment. Vicki requested that the Crew consider buying a small chest freezer to be used for the food buying run-up to the 2009 deployment.
G. IRS Forms: The Secretary sent IRS Form 990EZ on 3 Apr 08. Other necessary forms were included in the 2008 CFC application.
H. Boy Scout Placemat Ad: President Vicki Edwards reported that Kathi Narlock has completed the ad and will provided to the Boy Scouts for their pancake breakfast.
I. Special Donor List: The Secretary passed around the donor list to be given to the Rollins Family for corrections and additions.
J. Adopt-A-Road: Due to predicted bad weather this weekend, volunteers agreed to change the date for the trash pick-up on 25th Street between Capehart Road and Highway 370 to Sat, 26 Apr 08, at 8 AM.
K. Great Western Bank Signing Authority Form: The Board approved a resolution that the President, Vice-President, Secretary and Treasurer have signing authority on checks written against our Great Western Bank Account.
7. New Business:
A. Receipts: The Secretary received reimbursement of $18.94 for eighty (80) duplicate receipts printed at Enroute.
B. Annual Report to Donors: The Secretary encouraged attendees to take some of the 2008 report for use in promoting our cause.
8. The Crew Meeting was adjourned at 9:00 PM. The next meeting is scheduled for 8 PM, Wed, 14 May 08, at 9803 S. 21st Circle. The Secretary noted that due our deployment, the June meeting will be held a week early.
George Ziska, Jr.
Secretary