14 May 2008
1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 5 of 5 directors present, a quorum of the Board existed.
<!–break–>
2. Attendance at the Meeting included:
Vicki Edwards
Ken Zeiger
George Ziska, Jr.
Janelle Smith
Mark White
Ron Strawn
Marcel Moreau
Debbe Moreau
3. The minutes of the meeting held on 9 April 2008, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 31 Mar 08: Great Western Checking: $9,824.59; Fidelity Money Market: $51,784.36; Progress on 2008 $35,000 goal: 123.4%.
5. Finance Director’s Report: The following items were discussed:
A. Wells Fargo Bank Grant Request for $1,000: A letter from the Bank on 19 Apr 08, indicated that our application was incomplete and we were ineligible for a grant. Finance Director Mark White will investigate the problem with the application and consider a resubmission of our grant request.
B. Al Can Recycling: Twenty pounds was turned in on 11 Apr 08, for $10.
C. Rosenblatt Concession Stand (NU-CU games): Total sales from the 23 Apr game were $4,560 with attendance of 9,044 and tips of $13.50. An inquiry to Andy Hough, the local Centerplate manager, indicated that our payment for the 23 Apr game was being delayed because corporate headquarters instituted a policy of payment in 45 days rather the previous payment in 10 days. Andy indicated that payment in 10 days would return. Total sales from the 13 May game were $3,600 with attendance of 14,650 and tips of $24.75.
D. 2009 Financial Plan Philosophy: Finance Director Mark White wants to have spring and fall raffles with less reliance on working concession stands. Others would still like to work for some our needed funds. Based on the 2009 fundraising goal, a plan will be formulated. A decision on working a Rosenblatt concession stand for 4 July will be made by the next meeting. Currently, only 3 volunteers could be identified for the 4 July game and fireworks.
E. KY Sponsor: Wal-Mart, Somerset, KY (2009 Plan): The Secretary reported that the local Bellevue Wal-Mart now has a policy to give donations to only “green” and education causes. It is unknown whether this is a world wide Wal-Mart policy.
F. Offutt Air Show, Sat-Sun, 16-17 Aug 08: The Secretary attended the first Shares Meeting on 14 May 08, and reported that this could be the largest show ever due to the all advertisement and the promotional events during the week before the show. The flying part of the show has been extended from 11 AM to 4:30 PM. The previous high share amount was $1,100; however, share projections of $1,200 to $1,700 were made. One share of the profits is obtained by 10 people working for one 10-hour day; however the 10-hour day could be extended since there is the possibility that the gates could be opened at 8 rather than 9 AM. We need to input the names of our 10 volunteers to HR Central ( pawlikk@offutt.af.mil ) by 30 Jul 08. We will be working in the dog tag stand on Sat, 16 Aug 08. The exact show time will be forwarded by email on 17 Jun 08. Water will be provided but food will be the volunteers’ responsibility. We will be wearing our Crew shirts and hats. The next and final Shares meeting will be held on Monday, 11 Aug 08, in the Bennie Davis Theatre.
G. Other Ideas: Based on recent newspaper articles, Crew participation in the Offutt AFB activities prior to this year’s Air Show does not seem feasible.
6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating. The Secretary will work on a significant reduction in the roster due to so many inactive members.
B. Combined Federal Campaign: A distribution check for $256.84 was received on 1 May 08. Also a check for $91.53 was received on 2 May 08, from the United Way of the National Capital Area.
C. VA Connection (Bob Corsi): Bob indicated the Knights of Columbus will again pay for the gas cost of the VA drivers (an estimated savings of $2,200 at $4 per gal gas).
D. Crew Website ( http://www.accrew.org ): The Secretary continues to get emails from PayPal requesting more info, although our donations are being handled by Google. The Treasurer will investigate.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. 2008 Deployment (5-18 Jun 08): The Construction Director sent the Rollins’ home floor plan, the material list, the Lowe’s kitchen cabinet order and the work description for the local plumber. Sister Nancy reported that the existing septic tank has been approved and that the Rollins home foundation has been done. The Construction Director received reimbursement for the approved purchases of two (2) 7-ft aluminum scaffolding planks ($192.60) and one (1) 8-13-ft aluminum expandable plank ($211.86) and for Bellevue construction materials ($551.54). Carpool drivers were reminded to get their gas receipts to the Treasurer before 30 Jun 08. $25 will be added to the gas costs for an oil change. Head Cook Vicki Edwards received a $1,000 check for deployment food. Also Vicki indicated that she found a small chest freezer (5.5 CF, 27” W X 24” D X 31” H) at Menards for $165 for storing 2009 deployment food. Attendees suggested that the NFM be visited for other possible freezer options. The Construction Director requested that Vicki contact Bob Corsi on the food items to be purchased prior to her arrival.
G. Boy Scout Placemat Ad: President Vicki Edwards reported that the Crew’s ad was on the placemat ad at the Boy Scouts’ Apr pancake breakfast.
H. Special Donor List: The Secretary passed around the donor list to be given to the Rollins Family for corrections and additions.
7. New Business:
A. Adopt-A-Road (Revised): Volunteers were requested for trash pick-up on 25th Street between Capehart Road and Highway 370 on Sat, 17 May 08, at 9 AM.
B. Renew Adopt-A-Road Agreement: The Board approved the renewal this agreement with Sarpy County from 1 Jul 08 to 30 Jun 11.
C. Private Organization Annual Review/Revalidation: The Secretary submitted this report to the Base Services Squadron on 14 May 08, which included: (1) the Board of Directors with phone numbers; (2) the Great Western Bank statement of 31 Mar 08; (3) the 2007 Income and Expense Statement; (4) the approved minutes of Board meetings on 13 Feb and 12 Mar 08. The submission of this annual report allows the Crew to participate in base activities (such as the Air Show) as a recognized private organization.
8. The Crew Meeting was adjourned at 9:20 PM. The next meeting is set for 8 PM, Wed, 4 Jun 08, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary