Appalachian Construction Crew, Inc.

9 January 2013

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by Vice-President Marcel Moreau, at 7:10 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 3 of 5 directors present, a quorum of the Board did exist. 

2.  Attendance at the Meeting included:

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Ron Strawn

3.  The minutes of the meeting held on 12 December 2012, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided to the following status, as of 31 Dec 12:  Checking Account:  $4,169.20; Money Market Account:  $50,196.87; Progress on $50,000 Fundraising Goal:  8.7 %.   

5.  Finance Director’s Report:  Since Finance Director Mark White was not present, the Secretary discussed the following items:          

A.  Cans for 2 X 4’s:  One member brought cans before the meeting.

     B.  VA Designated Offering:  Bob Corsi indicated the offering will be held on 11-12 Jan 13.

      C.  Bowl-a-thon, 1PM, Sat, 9 Mar 13, Leopard Lanes:  The Secretary gave a list of 14 bowlers to Ron Strawn, to be given to Sharon.  The Secretary will complete the distribution of pledge sheets to the bowlers.

      D.  CFC/United Way:  2013 CFC Distribution will be known in Mar 13.

      E.  Other Ideas:  Ron Strawn indicated that his church, St. James Methodist Church, will be registering groups for mission outreach projects on Sunday, 13 Jan 13 at 5 PM.  Ron would like Mark to go with him to complete the registration form.  The Secretary will email Mark about this possible fundraiser. 

6.  Old Business:

A.  Update of Membership Roster:  No new developments.

      B.  Combined Federal Campaign:  The Secretary has received the 2013 CFC application which is due on 15 Mar 13. 

      C.  VA Connection (Bob Corsi):  No new developments.

      D.  Crew Website ( http://www.accrew.org ):  No new developments.   

      E.  Colorado (CO) Connection (Gary Piper):  No new developments.

      F.  Volunteer Recruitment in Bellevue:  Ron Strawn provided an updated supply list for the pancake breakfast on Sunday, 17 Feb 13.

      G.  2013 Deployment:  Harry Wallace, the Good Shepherd Chapel P.O.C., has not provided the orientation details for Phillips Family’s home floor plan.  We have 29 volunteers on the on-site crew list (24 men and 5 women).  For the Berthing Plan, the 5 women would have to occupy a 6-bed room.  Considering the Phillips Family’s situation of being burned out of their home in Dec 2011, a large appliance buy is possible.  Also the Construction Director has asked Harry to see if he can round up some furniture for the Phillips Family.

      H.  Annual Report to Donors/Material Buying Form:  The Secretary got 100 copies of this report made at UPS for $13.55.

7.  New Business:

A.  IRS Forms:  The Secretary provided the Treasurer with IRS Form 990 for the 2013 CFC application.  Also provided to the Treasurer were IRS Form 990 Schedule A and the list of major contributors.  The IRS Form 990EZ, which is due on 15 May 13, is not available yet on the online.

8.  The Crew Meeting was adjourned at 7:25 PM.  The next meeting was set for 7 PM, Wed, 13 Feb 13, at 9803 S. 21^st Circle.

George Ziska, Jr.

Secretary

11 September 2013

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by President Vicki Edwards, at 7:06 PM, at 9803 S. 21st Circle, Bellevue, NE.  With only 2 of 5 directors present, a quorum of the Board did not exist. 

2.  Attendance at the Meeting included:

Vicki Edwards

George Ziska, Jr.

Ron Strawn

Stu Martin

3.  The minutes of the meeting held on 10 July 2013, will be reviewed at the next meeting do to a lack of a quorum.

4.  Treasurer’s Report:  Treasurer Janelle Smith was not present to provide a report.

5.  Finance Director’s Report:  The following items were discussed:  

A.  Cans for 2 X 4’s:   No new developments.

B.  VA Designated Offering:  The Church of the Nativity collection is tentatively set for Jan 14.

C.  CFC/United Way:  The 2013 CFC Distribution will be $4,700.50.

D.  8^th Annual Outback Raffle (Oct-Nov 13):  The Secretary reserved a spot at the Harlan Drive No Frills for selling tickets from 10 AM to 2 PM, Sat, 19 Oct 13.

E  Bowl-a-thon:  Set for Mar 14.

F.  Offutt AFB Catholic Chapel Designated Offering:  Still no response from the Chapel on a date for this offering.

G  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes noted.

B.  Combined Federal Campaign:  The Kick off Breakfast will be 7 AM, Mon, 16 Sep 13.  The Secretary plans to attend.

C.  VA Connection (Bob Corsi):  No new developments.

D.  Crew Website ( http://www.accrew.org):  Including the 2013 deployment photos and transferring to a free site are still pending.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  No new developments.

G.  2014 Deployment (Wed, 4 Jun to Thurs, 19 Jun 14, including travel and work; work starts on Friday, 6 Jun 14):  Our St. Joe’s Inn reservations request for 5-8 Jun 14, was approved by Owner Jim Barney who is taking over management of the Inn.  The cost remains $60 per person per week.  Revised rules for clean-up of the Inn were reviewed.

H.  James Hardie Co. Donated Materials:  The Construction Director is trying to get a list of materials and the location of the pick-up point.

I.  Sarpy County Adopt-A-Road:  Volunteers were requested for the next trash pick-up was set for 9 AM, Sat, 12 Oct 13.

J.  Board Election:   The next election is set for the meeting on 11 Dec 13.  New terms will run from 1 Jan 14 to 31 Dec 15.

7.  New Business:

A.  CenturyLink Marketing Line Procedures:  The procedures have reverted to the past way.  The Secretary made procedures available to Board members.

8.  The Crew Meeting was adjourned at 7:46 PM.  The next meeting is set for 7 PM, Wed, 9 Oct 13, at 9803 S. 21^st Circle.

George Ziska, Jr.

Secretary

10 July 2013

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 4 of 5 directors present, a quorum of the Board did exist. 

2.  Attendance at the Meeting included:

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Mark White

Ron Strawn

3.  The minutes of the meeting held on 8 May 2013, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided the following status, as of 30 Jun 13:  Checking Account:  4,019.23; Money Market Account:  $50,199.74; Progress on $50,000 Fundraising Goal:  7.9%.  Note:  $3,936.91 of the funds raised in FY 13 was not spent. 

5.  Finance Director’s Report:  Finance Director Mark White discussed the following:           

A.  Cans for 2 X 4’s:   No new developments.

B.  VA Designated Offering:  The Church of the Nativity collection is tentative set for Jan 14.

C.  CFC/United Way:  The 2013 CFC Distribution will be $4,700.50.

D.  Baker’s Gift Card:  Vice-President Marcel Moreau requested a $200 gift card for the Phillips Family to use at the Whitley City Kroger’s supermarket.  The Secretary indicated that no gift card was received.  Vice-President Marcel Moreau indicated that the gift cards are normally for only $25; and therefore, it is probably not worth the effort to apply for gift card in the future.

E.  Outback Raffle:  Set for Oct-Nov 13.

F.  Bowl-a-thon:  Set for Mar 14.

G.  FY14 Financial Plan:  Based on the fundraising goal set later in this meeting, a plan will presented at the next meeting.

H.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes noted.  Board members were provided a copy of the roster.

B.  Combined Federal Campaign:  No new developments.

C.  VA Connection (Bob Corsi):  No new developments.

D.  Crew Website ( http://www.accrew.org ):  Mark White will deliver the consolidated photo disc for the 2013 deployment to Webmaster Kathi Narlock.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  No new developments.

G.  2013 Deployment:  The final on-site Crew List had 27 volunteers (22 men and 5 women).  Although requested several times, Harry Wallace has yet to provide the cost breakdown on the $43,000 paid to the Good Shepherd Outreach Fund for the Phillips Family home.  The only comparison available is that $39,840 was paid in 2013 on the Taylor Family home.  Although making the final payment by 30 Jun is important for accounting, the Treasurer suggested that we should consider delaying the final payment until the cost breakdown is received.   No changes were identified for the “Personal Items to Bring”  list.  The Crew Carpool gas costs were $1,871.03 which is down by over $700 from 2012.  Berthing cost at St’ Joe’s Inn for 23 one-week stays and 4 2-week stays was  $1,860.  Framing/Roofing Crew Leader Bob Corsi suggested that we use styrene vents at the front and back wall lines since we are now using thicker R-38 ceiling insulation.  The vents have been included on Bellevue list of materials for 2014.  Other gifts to Phillips Family included:  Interior Paint ($505.23); Over-the-Stove Microwave ($259.05); Materials from Bellevue ($669.00);  Quillows from Donna Quinn;  Home Furnishings from Burke, VA; Appliances:  Range, Refrigerator, Washer and Dryer ($930.72 (Crew Cost) plus a $2,000 gift from a VA realtor);  Furniture from a VA estate and beds purchased locally in Whitley City by VA.  Lesson Learned included:  Installing the formica ends on the countertops before securing and the Owner’s method of installing the casing on the interior of interior doors to keep the frame square appears faster.

7.  New Business:

A.  Private Organization Annual Review/Revalidation (POAR/R):  This report is required to remain private organization on Offutt AFB, and was submitted on 28 May 13, by the Secretary with the following info:  (1)  Board of Directors with email addresses and phone numbers; (2) Copy of Bank Statement as of 31 Dec 12;  (3)  Income and Expense Statement from Jan to Dec 12 and (4) Approved Meeting Minutes for 13 Mar and 10 Apr 13.

B.  Meeting with Harry Wallace, Good Shepherd Chapel Coordinator, on 11 Jun 13:  Family selection will be made by late Dec or early Jan (to allow for the family’s story to be told to Church of the Nativity in Burke, VA).  The Crew’s 3-BR floor plan is intended for families with 2 to 3 kids maximum.  The Crew would consider a 4-BR floor plan for a very deserving larger family but this could cost as much as 30% more on a square footage basis.  The Family needs to have enough income to handle home maintenance and utility bills.  Harry will provide the house orientation info so the Crew can complete the layout by Feb.  Any floor plan submitted to the Health Department will reflect the actual plan to be built since the number of bedrooms effects the required size of the septic system.  The Crew prefers the HVAC heat pump system to avoid the wood stove.  Harry will provide hay or straw at the site (for wet ground), arrange for a small dumpster and 2 portable toilets.  The Crew wants the toilet service cleaning on the first Monday.  Harry requires that at least one of the parent to have a job.  Harry indicated that the annual home insurance cost for a home with a wood stove would be $1,800 compared to only $960 for a home with a heat pump.

C.  2014 Deployment will be from Wednesday, 4 June to Thursday, 19 June 2014, including travel and work.  Actual work will start on Friday, 6 June 2014.

D.  2014 Berthing Reservations at St. Joe’s Inn were requested from Jim Cmolik of Hills and Hollers from 5 to 18 June 2014.  However, Jim put our request on hold until August 2013nager.  Owner Jim Barney has assured the Crew that we will be able to stay at the Inn.

E.  Recommended 2014 Fundraising Goal:  With a projected payment to Good Shepherd Chapel of $43,000 and estimated logistics costs of $7,000, a 2014 Fundraising Goal of $50,000 was recommended by the Secretary and approved by the Board.

F.  Sarpy County Adopt-A-Road:  After an email poll of the Board, the contract was submitted for extending the picking up of trash on 25^th Street from Capehart Road to Highway 370, from 1 July 2013 to 30 June 2018.

      G.  Change in Crew Marketing Phone Line Access:  The Secretary provided revised procedures to the Board Members.

8.  The Crew Meeting was adjourned at 7:51 PM.  The next meeting was set for 7 PM, Wed, 14 Aug 13, at 9803 S. 21^st Circle.

George Ziska, Jr.

Secretary

13 November 2013                                          Minutes of Board Meeting

1.  The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 3 of 5 directors present, a quorum of the Board did exist. 

2.  Attendance at the Meeting included:

Marcel Moreau                       

George Ziska, Jr.         

Mark White                 

Ron Strawn     

Stu Martin

3.  The minutes of the meeting held on 9 October 2013, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith was not present to provide a report.

5.  Finance Director’s Report:  Finance Director Mark White discussed the following:           

      A.  Cans for 2 X 4’s:   The Secretary turned in 70 lbs. of cans at $0.35 per lb. for a total of $24.50 received.    

      B.  VA Designated Offering:  The Church of the Nativity collection is set for 11-12 Jan 14.

      C.  CFC/United Way:  The 2013 CFC Distribution will be $4,700.50.

      D.  8^th Annual Outback Raffle (Oct-Nov 13):   The original distribution of 195 tickets was made after last month’s meeting.  President Vicki Edwards requested   an additional 25 tickets and Ron Strawn requested an additional 15 tickets to make the current distribution at 235.  An article on the Crew made the 16 Oct edition of the Bellevue Leader.  At the Harlan Drive No Frills, on Sat,19 Oct 13, 7 tickets were sold and $196.00 in donations were collected.  Most meeting attendees plan to attend the Drawing and Dinner at 6 PM, Wednesday, 27 November 2013, at the Outback.  The Secretary received 104 tickets stubs and $520.00 for ticket sales to date.  With additional 46 tickets sold by Vicki Edwards, total sales to date were estimated at 150 tickets.

      E  Bowl-a-thon:  Set for Mar 14.

      F.  Offutt AFB Catholic Chapel Designated Offering:  The date for the Thank You Breakfast at Capehart Chapel has been set for Sun, 9 Mar 13. 

      G.  Offutt Air Show, 19-20 Jul 14:  An Omaha World-Herald article on 23 Oct 13, indicates that at the end of Navy Week, the Blue Angels will perform at the Offutt Air Show.  Pierre Flatowicz of Offutt AFB confirms that the Air Show will be held and that volunteers will be needed, as in previous years, but that he is waiting for direction from the Wing Commander. 

     H.  Other Ideas:  None.   

6.  Old Business:

      A.  Update of Membership Roster:  Stu Martin changed his email address.

      B.  Combined Federal Campaign:  The Secretary indicated that a CFC deposit was received on 29 Oct 13, and is waiting for the Treasurer to confirm the amount. 

      C.  VA Connection (Bob Corsi):  No new developments.

      D.  Crew Website ( http://www.accrew.org):  The Secretary requested Webmaster Kathi Narlock to confirm that our website is now a cost free site.

      E.  Colorado (CO) Connection (Gary Piper):  No new developments. 

      F.  Volunteer Recruitment in Bellevue:  The Secretary indicated that the Crew will hold a Thank You Breakfast at Capehart Chapel on Sun, 16 Feb 13, with Confirmation students assisting. 

      G. 2014 Deployment (Wed, 4 Jun to Thurs, 19 Jun 14, including travel and work; work starts on Friday, 6 Jun 14): 

Good Shepherd Mission Treasurer Kay Morrow indicates that they have six applicants for a new house with some the families located in Clark Hollow, the location of the 2013 home.  Due to road conditions and logistics, the Construction Director requested that we not go back to Clark Hollow and Kay concurred that some of the applicants are closer to Whitley City.

     H.  Sarpy County Adopt-A-Road:  The signed contract for extending the Crew’s trash pick up on 25^th Street from Capehart Road to Highway 370, from 1 Jul  13 to 30 Jun 18, was received on 18 Oct 13.

       I.  Board Election:   The next election is set for the meeting on 11 Dec 13.  New terms will run from 1 Jan 14 to 31 Dec 15.  Current volunteers are:  Vicki Edwards, President; Marcel Moreau, Vice-President; George Ziska, Jr., Secretary and Construction Director;  Janelle Smith, Treasurer.  Stu Martin has volunteered to be the Finance Director.

7.  New Business:  None.     

8.  The Crew Meeting was adjourned at 7:30 PM.  The next meeting is set for 7 PM, Wed, 11 Dec 13, at 9803 S. 21^st Circle.

George Ziska, Jr.

Secretary 

13 March 2013

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by Vice-President Marcel Moreau, at 7:08 PM, at 9803 S. 21st Circle, Bellevue, NE.  President Vicki Edwards arrived later.  With all 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Vicki Edwards

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Mark White

Ron Strawn

Stu Martin

3.  The minutes of the meeting held on 13 February 2013, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided the following status, as of 28 Feb 13:  Checking Account:  $3,216.23; Money Market Account:  $52,197.70; Progress on $50,000 Fundraising Goal:  10.4%.

5.  Finance Director’s Report:  Since Finance Director Mark White discussed the following items:

A.  Cans for 2 X 4’s:  Turn-in on 12 Mar 13:  16 lb X $0.40/lb = $6.40.

B.  VA Designated Offering:  Bob Corsi indicated that a check for $41,844.21 will be sent during the week of 18 Mar 13.

C.  Bowl-a-thon, 1PM, Sat, 9 Mar 13, Leopard Lanes:  Twelve bowlers knocked down a total of 1,831 pins.  A total of $2,220 in pledges has been collected so far.

D.  CFC/United Way:  2013 CFC Distribution will be known in Mar 13.

E.  Offutt Air Show, Sat-Sun, 24-25 Aug 13:  An article in the Omaha World-Herald on 5 Mar 13, an Offutt spokesman indicated that planning continues for the event but the final decision for holding the event will be up to the Air Combat Command.  Stu Martin indicated that the 55^th Wing Commander has budgeted for event but Air Force could still cancel the show.

F.  Other Ideas:  Vice-President Marcel Moreau has requested a $200 donation from the Bellevue Knights of Columbus.  Marcel is also requesting a gift card from Baker’s which can used at the Whitley City, KY Kroger’s.

6.  Old Business:

A.  Update of Membership Roster:  No changes noted.

B.  Combined Federal Campaign:  CFC indicated that the 4^th Quarterly Automatic Bank Deposit for the 2012 Distribution will be in late Mar 13 and the 1st Quarterly Automatic Bank Deposit for the 2013 Distribution will be in Apr 13.  The Secretary submitted the 2013 CFC application on 7 Mar 13.

C.  VA Connection (Bob Corsi):  Bob provided a list of 16 volunteers with 3 additional volunteers on the waiting list.    The VA volunteers have been included on the on-site Crew List.

D.  Crew Website ( http://www.accrew.org ):  No new developments.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  The pancake breakfast on Sunday, 17 Feb 13, was received very well after the two Catholic Masses with over 100 people attending.  The amounts of fruit and sausages on the material list were short and need to be increased for the next breakfast.  Attendees donated $694.07 and after expenses of  $121.03, there was a net gain of $573.04.

G.  2013 Deployment:  Harry Wallace, the Good Shepherd Chapel P.O.C., provided the orientation details for Phillips Family’s home floor plan on an old 2007 plan.  The Construction Director will send the Phillips floor plan, based on the 2011 plan.  The on-site Crew List now has 30 volunteers (25 men and 5 women).  The Construction Director indicated there are still questions about locating the HWH in the crawl space and the type of Heating and A/C system that will be installed.  Harry Wallace said that a “wall unit” may have to be installed for heating and air conditioning rather than the preferred central air system installed in the crawl space for the 2012 home.  Harry has started the septic system this week.

H.  IRS Forms:  The Treasurer completed the IRS Form 990EZ for submission by the Secretary.

7.  New Business:

A.  Sarpy County Adopt-A-Road:  Picking up trash on 25^th Street was set for 9 AM, Sat, 27 Apr 13.

B.  Good Shepherd Outreach Fund:  Harry Wallace requested an advanced payment of $15,000 for the preliminary work on the Phillips Family home.  The Treasurer wrote a Fidelity check which the Secretary will mail on Thursday.

8.  The Crew Meeting was adjourned at 7:52 PM.  The next meeting was set for 7 PM, Wed, 10 Apr 13, at 9803 S. 21^st Circle.

George Ziska, Jr.

Secretary