10 July 2013
Subject: Minutes of Board Meeting
1. The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist.
2. Attendance at the Meeting included:
Marcel Moreau
George Ziska, Jr.
Janelle Smith
Mark White
Ron Strawn
3. The minutes of the meeting held on 8 May 2013, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 30 Jun 13: Checking Account: 4,019.23; Money Market Account: $50,199.74; Progress on $50,000 Fundraising Goal: 7.9%. Note: $3,936.91 of the funds raised in FY 13 was not spent.
5. Finance Director’s Report: Finance Director Mark White discussed the following:
A. Cans for 2 X 4’s: No new developments.
B. VA Designated Offering: The Church of the Nativity collection is tentative set for Jan 14.
C. CFC/United Way: The 2013 CFC Distribution will be $4,700.50.
D. Baker’s Gift Card: Vice-President Marcel Moreau requested a $200 gift card for the Phillips Family to use at the Whitley City Kroger’s supermarket. The Secretary indicated that no gift card was received. Vice-President Marcel Moreau indicated that the gift cards are normally for only $25; and therefore, it is probably not worth the effort to apply for gift card in the future.
E. Outback Raffle: Set for Oct-Nov 13.
F. Bowl-a-thon: Set for Mar 14.
G. FY14 Financial Plan: Based on the fundraising goal set later in this meeting, a plan will presented at the next meeting.
H. Other Ideas: None.
6. Old Business:
A. Update of Membership Roster: No changes noted. Board members were provided a copy of the roster.
B. Combined Federal Campaign: No new developments.
C. VA Connection (Bob Corsi): No new developments.
D. Crew Website ( http://www.accrew.org ): Mark White will deliver the consolidated photo disc for the 2013 deployment to Webmaster Kathi Narlock.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: No new developments.
G. 2013 Deployment: The final on-site Crew List had 27 volunteers (22 men and 5 women). Although requested several times, Harry Wallace has yet to provide the cost breakdown on the $43,000 paid to the Good Shepherd Outreach Fund for the Phillips Family home. The only comparison available is that $39,840 was paid in 2013 on the Taylor Family home. Although making the final payment by 30 Jun is important for accounting, the Treasurer suggested that we should consider delaying the final payment until the cost breakdown is received. No changes were identified for the “Personal Items to Bring” list. The Crew Carpool gas costs were $1,871.03 which is down by over $700 from 2012. Berthing cost at St’ Joe’s Inn for 23 one-week stays and 4 2-week stays was $1,860. Framing/Roofing Crew Leader Bob Corsi suggested that we use styrene vents at the front and back wall lines since we are now using thicker R-38 ceiling insulation. The vents have been included on Bellevue list of materials for 2014. Other gifts to Phillips Family included: Interior Paint ($505.23); Over-the-Stove Microwave ($259.05); Materials from Bellevue ($669.00); Quillows from Donna Quinn; Home Furnishings from Burke, VA; Appliances: Range, Refrigerator, Washer and Dryer ($930.72 (Crew Cost) plus a $2,000 gift from a VA realtor); Furniture from a VA estate and beds purchased locally in Whitley City by VA. Lesson Learned included: Installing the formica ends on the countertops before securing and the Owner’s method of installing the casing on the interior of interior doors to keep the frame square appears faster.
7. New Business:
A. Private Organization Annual Review/Revalidation (POAR/R): This report is required to remain private organization on Offutt AFB, and was submitted on 28 May 13, by the Secretary with the following info: (1) Board of Directors with email addresses and phone numbers; (2) Copy of Bank Statement as of 31 Dec 12; (3) Income and Expense Statement from Jan to Dec 12 and (4) Approved Meeting Minutes for 13 Mar and 10 Apr 13.
B. Meeting with Harry Wallace, Good Shepherd Chapel Coordinator, on 11 Jun 13: Family selection will be made by late Dec or early Jan (to allow for the family’s story to be told to Church of the Nativity in Burke, VA). The Crew’s 3-BR floor plan is intended for families with 2 to 3 kids maximum. The Crew would consider a 4-BR floor plan for a very deserving larger family but this could cost as much as 30% more on a square footage basis. The Family needs to have enough income to handle home maintenance and utility bills. Harry will provide the house orientation info so the Crew can complete the layout by Feb. Any floor plan submitted to the Health Department will reflect the actual plan to be built since the number of bedrooms effects the required size of the septic system. The Crew prefers the HVAC heat pump system to avoid the wood stove. Harry will provide hay or straw at the site (for wet ground), arrange for a small dumpster and 2 portable toilets. The Crew wants the toilet service cleaning on the first Monday. Harry requires that at least one of the parent to have a job. Harry indicated that the annual home insurance cost for a home with a wood stove would be $1,800 compared to only $960 for a home with a heat pump.
C. 2014 Deployment will be from Wednesday, 4 June to Thursday, 19 June 2014, including travel and work. Actual work will start on Friday, 6 June 2014.
D. 2014 Berthing Reservations at St. Joe’s Inn were requested from Jim Cmolik of Hills and Hollers from 5 to 18 June 2014. However, Jim put our request on hold until August 2013nager. Owner Jim Barney has assured the Crew that we will be able to stay at the Inn.
E. Recommended 2014 Fundraising Goal: With a projected payment to Good Shepherd Chapel of $43,000 and estimated logistics costs of $7,000, a 2014 Fundraising Goal of $50,000 was recommended by the Secretary and approved by the Board.
F. Sarpy County Adopt-A-Road: After an email poll of the Board, the contract was submitted for extending the picking up of trash on 25th Street from Capehart Road to Highway 370, from 1 July 2013 to 30 June 2018.
G. Change in Crew Marketing Phone Line Access: The Secretary provided revised procedures to the Board Members.
8. The Crew Meeting was adjourned at 7:51 PM. The next meeting was set for 7 PM, Wed, 14 Aug 13, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary