Decemeber 2012 Minutes

 2012 Minutes, Minutes
Feb 162013
 

12 December 2012

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 4 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Vicki Edwards

Marcel Moreau

George Ziska, Jr.

Mark White

Ron Strawn

Stu Martin

Kathi Narlock

3.  The minutes of the meeting held on 14 November 2012, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith previously provided to the Secretary the following status, as of 30 Nov 12:  Checking Account:  $4,117.40; Money Market Account:  $50,196.44; Progress on $50,000 Fundraising Goal:  8.6 %.

5.  Finance Director’s Report:  Finance Director Mark White discussed the following items:

A.  Cans for 2 X 4’s:  No new developments.

B.  Outback Raffle:  Total donations of $1,280.00 were received from 256 tickets which is 3rd highest number of tickets (behind 275 tickets in 2010 and 274 tickets in 2009).  Prize winners from the 28 Nov 12 Drawing were:  Alice Laski–$140; Doug Corteville–$80 and Mike McHugh–$60.  Note that Outback Manager Tom Powell increased the prize awards from $125, $75 and $50 because the $25 certificate was no longer available but rather a $20 certificate is now used.  Eleven volunteers attended the Drawing/Dinner.  The Secretary sent a thank you letter to Manager Tom Powell and the Outback Steakhouse for again providing the certificates.

C.  VA Designated Offering:  To be held in Jan 13.

D.  Bowl-a-thon:  Through Ron Strawn, Sharon proposed doing the Bowl-a-thon on Saturday, 9 or 23 Mar 13.  Those present selected 9 Mar 12 at 1 PM.  The Secretary will make pledge sheets for distribution at the next meeting.

E.  CFC/United Way:  2013 CFC Distribution will be known in Mar 13.

F.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  Contact info was updated for two out-of-town associate members.

B.  Combined Federal Campaign:  No new developments.

C.  VA Connection (Bob Corsi):  Bob will have a list of 16 volunteers for the 2013 deployment by the end of Jan 13.

D.  Crew Website ( http://www.accrew.org ):  Secretary will provide the Webmaster with a photo and info on the 2013 Family.

E.  Colorado (CO) Connection (Gary Piper):  Gary reports that 5 volunteers are planning to go on the 2013 deployment.

F.  Volunteer Recruitment in Bellevue:  The Secretary requested Ron Strawn to updated his supply list for the pancake breakfast on Sunday, 17 Feb 13.  Two more volunteers signed up for this event.

G.  2013 Deployment:  Harry Wallace, the Good Shepherd Chapel P.O.C., selected Denny and Allyssa Phillips for the 2013 home.  The Phillips Family have 3 sons, Jarrod, 6, Gavin, 5, and Trevor, 2.  The Phillips Family lost their home to fire on Christmas 2011 and have been living with their parents.  Denny works as a logger.   The floor plan will include only one bath and Harry is working the orientation details.  Per Harry’s request in 2012, the insulation is being upgraded to R-13 in the walls and R-38 in the ceiling.  We have 28 volunteers on the on-site crew list and Kris Woods was added as the Assistant Cook.  Details of the NE Carpool Plan were discussed.

7.  New Business:

A.  Annual Report to Donors/Material Buying Form:  The draft of this annual advertising document was reviewed.  The Secretary will get 100 copies of this report made at UPS.

8.  The Crew Meeting was adjourned at 8:37 PM.  The next meeting was set for 7 PM, Wed, 9 Jan 13, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary

October 2012 Minutes

 2012 Minutes, Minutes
Jan 072013
 

10 October 2012

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by President Vicki Edwards, at 7:15 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 4 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Vicki Edwards

George Ziska, Jr.

Janelle Smith

Mark White

Ron Strawn

3.  The minutes of the meeting held on 12 September 2012, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided the following status, as of 30 Sep 12:  Checking Account:  $6,672.07; Money Market Account:  $45,195.65; Progress on $50,000 Fundraising Goal: 5.7%.

5.  Finance Director’s Report:  Finance Director Mark White discussed the following items:

A.  Cans for 2 X 4’s:  Secretary turned in 130 lb of cans on 2 Oct 12, for $035 per lb and a total of $45.50.  The Secretary requested that the can bags do not include such items as:  paper cups, foil and plastic bottles.

B.  Outback Raffle:  Raffle tickets were distributed to those present.  The Secretary indicated that the sales day at the No Frills supermarket on Harlan Drive will be at 10 AM to 2 PM, Sat, 24 Nov 12.

C.  VA Designated Offering:  To be held in Jan 13.

D.  Bowl-a-thon:  To be held on Mar 13.

E.  CFC/United Way:  2013 CFC Distribution will be known in Mar 13.

F.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes noted.

B.  Combined Federal Campaign:  Vice President Marcel Moreau, the Secretary and Stu Martin attended the CFC Kickoff Breakfast on 18 Sep 12, at the Lied Activity Center.  The Crew’s CFC No. remains 61342 and the Crew’s paragraph appears on page 22 of the 2012 CFC Brochure.

C.  VA Connection (Bob Corsi):  No new developments.

D.  Crew Website ( http://www.accrew.org ):  The website construction has been completed.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  The Secretary was unable to contact Peggy Hoffman, the Offutt Catholic Pastoral Assistant, on a pancake breakfast at the Capehart Chapel with the Confirmation students in the Feb/Mar 13 timeframe.

G.  2013 Deployment:  No new developments.  Work will start on Friday, 7 Jun 13.

7.  New Business:  None.

8.  The Crew Meeting was adjourned at 7:37 PM.  The next meeting was set for 7 PM, Wed, 14 Nov 12, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary

 

 

 

September 2012 Minutes

 2012 Minutes, Minutes
Oct 122012
 

12 September 2012 

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by President Vicki Edwards, at 7:12 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 4 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Vicki Edwards

Marcel Moreau

Mark White

George Ziska, Jr.

Stu Martin

3.  The minutes of the meeting held on 8 August 2012, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith was not present to provide the financial status.

5.  Finance Director’s Report:  Finance Director Mark White discussed the following items:

A.  Cans for 2 X 4’s:  One attendee brought cans.  Secretary is still waiting for the price to increase from $0.35 per lb..

B.  Offutt Open House, Sun, 26 Aug 12:  Eleven (11) volunteers worked the Open House.  The Secretary picked up and deposited a share check for $950.00 ($860.00 in 2011 with an average of $890.05 for 15 events).  This share amount is very good, considering that there was no major jet group and that the event was reduced to one day due to rain on Saturday.  Pierre Flatowicz, the Open House Coordinator, indicated that to get credit for extra volunteers, they must wait at HR Central until 9 AM, for possible assignments.   Pierre also indicated that the rained out crews on Saturday, did not receive a share of the profits.

C.  Outback Raffle:  The raffle ticket donation will again be $5.00.  Outback will provide ten (10) $25 certificates to allow for prizes of:  $125, $75 and $50.  The Secretary will arrange for a sales day at No Frills supermarket on Harlan Drive and submit an article with photo to the Bellevue Leader.  The drawing was set for 6 PM, Wed, 28 Nov 12, at the Outback Steakhouse, with a Crew dinner to follow.  Mark will get the ticket info to Donna Vogt, so tickets will be available at our next meeting.

D.  VA Designated Offering:  To be held in Jan 13.

E.  Bowl-a-thon:  To be held on Mar 13.

F.  CFC/United Way:  2013 CFC Distribution will be known in Mar 13.

G.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes noted.

B.  Combined Federal Campaign:  Vice President Marcel Moreau, the Secretary and Stu Martin volunteered to attend the CFC Kickoff Breakfast at 7:30 AM on Tues, 18 Sep 12, at the Lied Activity Center.

C.  VA Connection (Bob Corsi):  No new developments.

D.  Crew Website ( http://www.accrew.org ):   Webmaster Kathi Narlock indicated that the website will be under construction for the next few weeks, in order to install a new program recommended by Consultant Sarah Edwards.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  The Secretary indicated to Peggy Hoffman, the Offutt Catholic Pastoral Assistant, the Crew’s desire to meet with the new Catholic Chaplain when he arrives in Oct 12, in order to discuss our cause.  Peggy suggested that the Crew have a pancake breakfast at the Capehart Chapel with the Confirmation students in the Feb/Mar 13 timeframe.  Peggy will be discussing this breakfast with the Confirmation students’ parents on 12 Sep 12.  The Crew will be able to hand out info on our cause at the breakfast.

G.  2013 Deployment:  No new developments.  Work will start on Friday, 7 Jun 13.

H.  Sarpy County Adopt-A-Road clean-up of 25th Street:  Volunteers were requested for this activity set for Sat, 15 Sep 12, at 9 AM.

7.  New Business:  None.

8.  The Crew Meeting was adjourned at 7:32 PM.  The next meeting was set for 7 PM, Wed, 10 Oct 12, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary

 

 

 

 

 

 

 

May 2012 Minutes

 2012 Minutes, Minutes
Aug 202012
 

9 May 2012

Subject: Minutes of Board Meeting

1. The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Marcel Moreau
George Ziska, Jr.
Janelle Smith
Mark White
Stu Martin
Ron Strawn
Kathi Narlock

3. The minutes of the meeting held on 11 April 2012, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status: Checking Account: $10,716.80; Money Market: $72,433.20; Progress on 2012 $45,000 Fundraising Goal: 81.5 %. Note when the recent advance payment on the Taylor home of $12,600 and the deployment food check of $1,500 are added back into the money raised the progress on the 2012 Fundraising Goal is over 113.2%.

5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Cans for 2 X 4’s: The Secretary is waiting for the price to get back to $0.50 per lb, before turning in the cans.

B. VA Designated Offering, 14-15 Jan 12: The Secretary indicated that an additional $770.00 was received on 21 Apr 12, which brings the new record total to $37,216, given by the Church of the Nativity of Burke, VA.

C. CFC/United Way: 2012 CFC Distribution will be $4,597.82 (and required by CFC accrual accounting rules, this total amount has been added into the 2012 Fundraising Goal progress).

F. Offutt Open House, Sat-Sun, 25-26 Aug 12: The Secretary confirmed in visit with Pierre Flatowicz, the Open House Coordinator, that the Crew will provide 10 volunteers on Sunday, rather than Saturday, due to volunteer availability. Mark and George plan to attend the Shares Meeting at 10 AM, Wed, 16 May 12, at the Community Center Ballroom. We will be wearing Crew shirts and hats for the Open House.

G. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: The Secretary requested that several people sign the membership agreements for participating in Crew activities.

B. Combined Federal Campaign: The Crew was qualified for the 2012 Fall Campaign on 24 Apr 12.

C. VA Connection (Bob Corsi): Bob had a deployment meeting on 2 May 12. 15 VA volunteers are still scheduled for the 2012 deployment.

D. Crew Website ( http://www.accrew.org ): Webmaster Kathi Narlock reported that the site has been recently updated with the latest approved meeting minutes and Bowl-a-thon and Adopt-A-Road photos.

E. Colorado (CO) Connection (Gary Piper): Gary confirms that 4 volunteers are coming from CO for the 2012 deployment.
F. Volunteer Recruitment in Bellevue: The Secretary suggested that Offutt Open House volunteers take the Crew business cards to hand out to possible interested people in our cause.

G. 2012 Deployment (1-12 Jun 12): Harry Wallace, the Good Shepherd Mission P.O.C., reported that the Crew needs to be aware of the two mean dogs at the Taylor’s current home, which is about 500 feet away from the new home site. The Construction Director indicated that the Lowe’s kitchen cabinets and other materials are scheduled to arrive at the Eagle Community Center in mid-May 12. The onsite crew still stands at 29 volunteers. Harry mentioned that Taylors could use a new stove, which is a possible Crew gift. The Treasurer indicated that Head Cook Vicki Edwards received a $1,500 check for deployment food. Asst. Cook Kathi Narlock indicated that she thinks the large food chest will fit into her Ford Escape.

H. IRS Forms: The Treasurer provided the IRS Form 990-EZ for 2011, which is due on 15 May 12.

I. Donor List: The list was passed around for omissions and spelling.

J. Private Organization Annual Review/Revalidation: The Secretary submitted this report to the Offutt AFB Support Squadron on 23 Apr 12. The submission of this report keeps the Crew in good standing as Base Private Organization and allows us to participate in the Offutt Open House.

K. Advance Payment to the Good Shepherd Chapel Outreach: Harry Wallace reported that the advance payment of $12,600, was received for the Taylor home.

7. New Business:
A. List of 26 Crew Families: Per Harry Wallace’s request, the Secretary provided the names and addresses of the 26 families that the Crew has built homes. The Secretary identified the 2005 Renfro Family as a very sad case where the home burned and the family has returned to living in their old trailer and asked Harry to investigate their current situation.

B. Possible 2005 Renfro Home Repair: The Secretary indicated Renfro Family’s home partially burned due a fire in the MBR in 2009. Tom and Beverly Renfro and their two sons were one of the most gracious and grateful family helped by the Crew. Unfortunately, Tom and Beverly did not have insurance to cover the house fire and Beverly has since went blind. Bob Corsi, our major VA fundraiser, concurs that we should try to help this family get out the old trailer they are now living in and back into their house. In October 2009, Sister Nancy provided a nearly $30,000 estimate for local workers to repair the home’s framing, exterior, drywall, plumbing and electrical; however, nearly half the estimate was going toward labor. Tom did not want to knock another family off the waiting list so he declined the Crew’s help.. Harry Wallace has recently provide a rough estimate of $26,100 for the home repair which significantly reduces the local labor to only $1,000 (due to a lot of volunteer work), but also provides for kitchen cabinets, flooring and HVAC, as well as the basics of Sister‘s original estimate. The Board was favorable to this effort; however, Harry Wallace needs to provide a final estimate so the Crew can make a one-time payment for this repair and also ensure that the homeowner has insurance. The Secretary indicated that this project would only be considered when the Crew’s financial situation is known after settling on the Taylor home (now projected to be more than a “house” in reserve funds), a final estimate for the repair is obtained and the homeowner has insurance. The above conditions for this repair work were previously conveyed to Harry Wallace by the Secretary.

C. Crew Shirts: The Secretary reported that we only have 2 XL and 4 L shirts in stock. Also since the L shirts are too large for some women, the Secretary indicated that M shirts should also be ordered. To have any chance that the shirts would be available for this year’s deployment, the Secretary placed the following shirt order with C & C Tailor Shop, on 8 May 12: 6 XL, 6 L and 9 M.

8. The Crew Meeting was adjourned at 7:46 PM. Due to the June deployment, the next meeting was set for 7 PM, Wed, 11 Jul 12, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

July 2012 Minutes

 2012 Minutes, Minutes
Aug 202012
 

11 July 2012
Subject: Minutes of Board Meeting

1. The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Marcel Moreau
George Ziska, Jr.
Mark White
Stu Martin
Ron Strawn

3. The minutes of the meeting held on 9 May 2012, were approved.

4. Treasurer’s Report: The Secretary provided the following status, from Treasurer Janelle Smith, as of 30 Jun 12: Checking Account: $3,764.05; Money Market: $45,194.52; Progress on 2012 $45,000 Fundraising Goal: 5.2 %.

5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Cans for 2 X 4’s: The Secretary indicated that current price remains at only $0.35 per lb.

B. CFC/United Way: 2012 CFC Distribution will be $4,597.82 (and required by CFC accrual accounting rules, this total amount has been added into the 2012 Fundraising Goal progress).

C. Offutt Open House, Sun, 26 Aug 12: Temporary Food Booth Sanitation Guidelines were passed out for the required training. Volunteer parking is near Dyess and Fairchild Halls. Showtime at HR Central for working in the two Pittsburgh Concessions stands is 7:20 AM at HR Central. We will be wearing our Crew shirts and hats. Currently, we have 13 volunteers on the list which will be turned in by 27 Jul 12.

D. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: Several signed membership agreements were turned in to the Secretary.

B. Combined Federal Campaign: The automatic 2012 Distribution deposits will be sent on a quarterly basis and the second deposit should arrive later this month.

C. VA Connection (Bob Corsi): Bob provided the consolidated photo DVD of our 2012 deployment.

D. Crew Website ( http://www.accrew.org ): Webmaster Kathi Narlock has the 2012 deployment photo DVD and will be selecting photos for the website.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. Volunteer Recruitment in Bellevue: Kristin and Kevin Martin are new volunteers and will be working at the Offutt Open House.

G. 2012 Deployment (1-12 Jun 12): The Construction Director provided a handout which compared 2012 home costs with costs form 2009 thru 2011. The total amount paid to the Good Shepherd Chapel was $39,840.00 on the Taylor Family home, which was an increase over past years due higher costs in an improved foundation/floor, higher plumbing costs for the MBR half bath, inclusion of the HVAC heat pump system and higher electrical costs for the additional wiring for the half bath and HVAC system and higher costs for the flooring due to laminate being installed in the LR and BR‘s. The Owner paid the $4,000 for installing the septic system. After adding in the costs for materials from Bellevue, the range and refrigerator bought for the Taylor Family and the logistic costs for berthing, food and gas, the total 2012 deployment cost was $48,147.99. Harry Wallace reported that the Taylor Family was living in their new home, as of 26 Jun 12. The MBR half bath took a significant part of the LR and is not recommended for future floor plans. Also the Crew will not pay for laminate flooring but only for the cost to install vinyl flooring and/or carpeting. Harry Wallace has been made aware of the Crew’s opinion on the MBR half bath and the flooring. The Construction Director indicated that the Crew needs to purchase an air brad nailer for the trim work and a small metric wrench set for kitchen countertop miter bolt kit.

H. Possible 2005 Renfro Home Repair: Tom Renfro was visited on 10 Jun 12. Tom again refused our help to restore his burned out home since Tom and Beverly are planning to move closer to a hospital facility in four or five years.

I. Crew Shirts: The Secretary receive the 21 Crew shirt order from C & C Tailor Shop on 22 May 12. The total cost for the shirts was $274.66 (or $13.18 per shirt). Currently, the inventory stands at 22 shirts (7 XL, 10 L & 5 M).

7. New Business:
A. 2013 Deployment: Work will start on Friday, 7 Jun 13.

B. 2013 St. Joe’s Inn Berthing Reservations: The Secretary confirmed with Jim Cmolik of Hills and Hollers that the Crew has reservations at St. Joe’s Inn from Thursday, 6 Jun to Wednesday, 19 Jun 13. Jim indicated that as long as he is the manager of the Inn, the Crew will have priority in making reservations. Also while on the 2012 deployment, the President and Secretary met with Jim Barney, the new St. Joe’s Inn owner, who indicated that he is not planning any changes to the Inn’s operation.

C. 2013 Fundraising Goal: Based on the 2012 experience and recent past years, the Secretary recommended that the 2013 goal be set at $50,000. The 2013 Fundraising Goal is made up of the following items: Lumber King Materials: $15,000; Foundation/Floor: $8,000; Lowe’s Kitchen Cabinets: $1,800; Other Lowe’s Materials: $500; Septic Tank: $4,000; Electrician: $4,600; Plumber: $$2,500; HVAC: $3,800; Gifts (Paint, Flooring, Microwave and other Appliances): $4,000; Bellevue Materials: $600; St. Joe’s Inn: $2,000; Food: $1,200; Gas: $2,000. The Board approved 2013 Fundraising Goal.

D. Good Shepherd Chapel Policy Changes: During a meeting with Crew Board, Harry Wallace, the Good Shepherd Chapel Housing Coordinator, indicated that the Good Shepherd Chapel is working on the following policy changes that will be put in the agreement between the Chapel and future homeowners: (1) The Homeowner will not be required to pay back the material cost of the home to the Chapel but will be encouraged to donate back financially to the program or work on other homes in the program; (2) The Homeowner will undergo background checks and will have the financial means to maintain the home. (3) The Homeowner must have risk insurance during the construction and home insurance after the home is completed; (4) The Homeowner can not sell or take out a loan on the home for 10 years without Good Shepherd Chapel approval.

8. The Crew Meeting was adjourned at 8:00 PM. The next meeting was set for 7 PM, Wed, 8 Aug 12, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

April 2012

 2012 Minutes, Minutes
Jul 082012
 

11 April 2012
Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Mark White
Stu Martin
Ron Strawn
Kathi Narlock

3. The minutes of the meeting held on 14 March 2012, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status to the Secretary, as of 31 Mar 12: Checking Account: $7,369.01; Money Market: $85,032.27; Progress on 2012 $45,000 Fundraising Goal: 105.3 %

5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Cans for 2 X 4’s: One attendee brought cans.

B. VA Designated Offering, 14-15 Jan 12: The Secretary indicated that Bob Corsi said an additional $1,000 was coming this month to be added to the previous amount of $36,446.00 received from the Church of the Nativity of Burke, VA.

C. Offutt Chapel Designated Offering, Sun, 11 Mar 12: A check for $2,619.54 was received on 3 Apr 12.

D. Bowl-a-thon, 1 PM, Sat,10 Mar 12: The Secretary indicated that 14 bowlers had a total pin count of 1,581. A record total of $2,736 was raised which was $470 more than the previous record in 2011. The average amount raised for 17 events is $1,636.08.

E. CFC/United Way: 2012 Fall CFC Distribution will be $4,597.82.

F. Offutt Open House, Sat-Sun, 25-26 Aug 12: The Secretary requested in an email of 7 Apr 12 to Pierre Flatowicz, the Open House Coordinator, that the Crew provide 10 volunteers on Sunday, rather than Saturday, due to volunteer availability.

G. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: None .

B. Combined Federal Campaign: The first 2012 CFC Distribution bank deposit of $96.17 was received on 29 Mar 12.

C. VA Connection (Bob Corsi): No new developments.

D. Crew Website ( http://www.accrew.org ): No new developments.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. Volunteer Recruitment in Bellevue: No new developments.

G. 2012 Deployment (1-12 Jun 12): On 7 Apr 12, The Construction Director ordered the kitchen cabinets for $1,826.33 and other materials for $747.68 from Lowe’s in Somerset, KY. The onsite crew now stands at 29 volunteers. Harry Wallace, the Good Shepherd Mission P.O.C., reported that the foundation for the Taylor home was completed on 29 Mar 12. The Construction Director purchased two 6-foot step ladders and two 10-ft X 10-ft canopies.

H. IRS Forms: The Treasurer still needs to complete the IRS Form 990-EZ for the IRS by 15 May 12.

I. Donor List: The list was passed around for omissions and spelling.

J. Adopt-A-Road on 25th Street, 9 AM, Sat 14 Apr 12: We have 5 volunteers for this activity.

7. New Business:
A. Private Organization Annual Review/Revalidation: This annual report to the Offutt Services Squadron is due on 18 May 12, and is to include a current list of officers, a copy of the Dec 11 bank statement, an income and expense statement for CY 2011 and minutes from the last two meetings. The Secretary will submit this report.

B. Advanced Payment to the Good Shepherd Chapel Outreach: On 5 Apr 12, Harry Wallace requested an advanced payment of $10,000 for the Taylor home. With the above mentioned Somerset Lowe’s order of $2,574.01, the Construction Director requested that the an advanced payment of $12,600 be sent to the Good Shepherd Chapel. The Treasurer provided a check before the meeting.

8. The Crew Meeting was adjourned at 7:36 PM. The next meeting was set for 7 PM, Wed, 9 May 12, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

March 2012

 2012 Minutes, Minutes
Apr 292012
 

14 March 2012

Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Stu Martin
Ron Strawn
Donna Vogt

3. The minutes of the meeting held on 8 February 2012, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status to the Secretary, as of 29 Feb 12: Checking Account: $40,086.54; Money Market: $49,030.17; Progress on 2012 $45,000 Fundraising Goal: 87.9 %

5. Finance Director’s Report: The Secretary George Ziska, Jr. discussed the following items:
A. Cans for 2 X 4’s: One attendee brought cans.

B. VA Designated Offering, 14-15 Jan 12: Received a check for $36,446.00 from the Church of the Nativity of Burke, VA. This offering is a new record over the 2010 total of $35,487.58.

C. Offutt Chapel Designated Offering, Sun, 11 Mar 12: Notices were included in the Catholic Parish bulletins on 19 and 26 Feb 12 and 4 and 11 Mar 12. The Chapel Accountant indicated the Catholic offering was $2,619.54. Last year’s Catholic offering was $3,078.05. The total Catholic/Protestant offering average is $6,758.36.

D. Bowl-a-thon, 1 PM, Sat,10 Mar 12: The Secretary indicated that 11 bowlers had total pin count of 1,389. 1 additional bowler’s score of 120 will be added to the total pin count. Vice-President Marcel Moreau turned in his and Debbe’s pledge sheets with their donations. Still await to scores from two Topeka bowlers..

F. CFC/United Way: Results of 2011 Fall CFC Drive will be available in Mar 12.

G. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: None .

B. Combined Federal Campaign: The 2012 CFC application was submitted on 12 Mar 12.

C. VA Connection (Bob Corsi): No new developments.

D. Crew Website ( http://www.accrew.org ): No new developments.

E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: No new developments.

G. 2012 Deployment (1-12 Jun 12): The Construction Director received approval of the four final drawings on the Taylor Family home. An additional 5th final drawing on the foundation/floor was sent to Harry Wallace, the Good Shepherd Mission P.O.C., on 12 Mar 12. The Taylor Gamily approved the Crew’s selection and plan for the kitchen cabinets. Material lists have been sent to Lumber King of Whitley City and Lowe’s of Somerset. The crew list remains unchanged at 30 volunteers (9–NE; 4–CO; 1–TX; 1–OH; VA–15). Harry Wallace provided the following info on subcontractors: Foundation/Subfloor: Curtis Campbell will not be used due to health and new subcontractor payment procedures and the work will be split between several others; Plumbing: Rick Stephens’ bid was $3,150 (up from $2,450 due to the additional half bath); HVAC: A bid of $3,400 has been received from a contractor recommended by the plumber and electrician; Electrical: James Sumner’s bid is $4,500 (up from $4,000 due to the additional half bath and the HVAC wiring); Septic Tank and Field: A bid of $4,200 (including house footing excavation) has been received. The NAHB-OSHA Safety Handbook was passed around the room. The Construction Director provided a road map route to Whitley City, KY. The Berthing Plan includes 25 men and 5 women. During the Building Phase, 22 men and 5 women will be present and 6 men will remain for the Finish Phase. Vice-President Marcel Moreau provided President Vicki Edwards a Factory Direct certificate which will reduce the cost of the microwave oven. Harry Wallace indicated that St. Mildred’s Church in Somerset, KY, is now overseeing the bill paying at the Good Shepherd Mission and now subcontractors must provide an IRS Form W-9 and no cash payments will be allowed.

H. IRS Forms: The Secretary has received the 2011 IRS 990 Form from the Treasurer for 2012 CFC application. The Treasurer still needs to complete the IRS Form 990-EZ for the IRS by 15 May 12.

7. New Business
A. Donor List: After all info is gathered on the Bowl-a-thon, the Secretary will draft a donor list which will be provided to the Taylor Family.

B. Adopt-A-Road on 25th Street: It was decided to do the trash pick up on 25th Street on Sat, 14 Apr 12.

C. Jobsite Canopies: Bob Corsi, Framing/Roofing Crew Leader, requested that five 10’ X 10’ canopies be available at the jobsite. Bob wants 2 canopies for the Break/Food Area, 2 canopies for the cutting areas and 1 rover canopy. VA volunteers will bring 2 canopies and NE will bring one canopy. The Construction Director received Board approval to purchase 2 canopies from Lowe’s at a cost of $99.00 each.

8. The Crew Meeting was adjourned at 7:51 PM. The next meeting was set for 7 PM, Wed, 11 Apr 12, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

January 2012

 2012 Minutes, Minutes
Mar 172012
 

11 January 2012

1. The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Janelle Smith
George Ziska, Jr.
Mark White
Stu Martin
Donna Vogt

3. The minutes of the meetings held on 14 December 2011, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status to the Secretary, as of 31 Dec 11: Checking Account: $2,589.91; Money Market: $49,027.81; Progress on 2012 $45,000 Fundraising Goal: 7.6 %

5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Cans for 2 X 4’s: No new developments.

B. VA Designated Offering, 14-15 Jan 12: No new developments.

C. Offutt Chapel Designated Offering, Sun, 11 Mar 12: Only to be held at the Catholic Parish.

D. Bowl-a-thon, 1 PM, Sat,10 Mar 12: Sharon Strawn reported to the Secretary that the lanes have been reserved at Leopard Lanes. The Secretary passed out sponsor sheets.

F. CFC/United Way: Results of 2011 Fall CFC Drive will be available in Mar 12.

G. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: No changes noted.

B. Combined Federal Campaign: The 10th 2011 Distribution check of $404.79 was received on 16 Dec 11.

C. VA Connection (Bob Corsi): Await VA volunteer list.

D. Crew Website ( http://www.accrew.org ): Site has returned to normal.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. Volunteer Recruitment in Bellevue: No new developments.

G. 2012 Deployment (1-12 Jun 12): Harry Wallace, the Good Shepherd Mission P.O.C., provided the Taylor home orientation on 3 Jan 12. The Crew List currently has a total of 31 volunteers but still needs volunteers from VA to confirm their availability. The goal is to have a maximum of 30 volunteers on the Crew List. The carpool plan now has 5 vehicles for the 9 NE volunteers. Mt. Vernon, IL, will again be the mid-point stopping point for the trip down to KY.

H. Annual Letter to Donors: The Secretary had 100 copies of the report printed at UPS for $9.10.
7. New Business:
A. IRS Forms for CFC and IRS: The Secretary indicated that the 2011 forms are not available yet on the internet.
8. The Crew Meeting was adjourned at 7:27 PM. The next meeting was set for 7 PM, Wed, 8 Feb 12, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

February 2012 Minutes

 2012 Minutes, Minutes
Mar 172012
 

8 February 2012

1. The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Marcel Moreau
George Ziska, Jr.
Mark White
Stu Martin
Ron Strawn

3. The minutes of the meeting held on 11 January 2012, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status to the Secretary, as of 31 Jan 12: Checking Account: $3,689.39; Money Market: $49,029.45; Progress on 2012 $45,000 Fundraising Goal: 6.9 %

5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Cans for 2 X 4’s: No new developments.

B. VA Designated Offering, 14-15 Jan 12: Bob Corsi reports that the total is now at $36,000.

C. Offutt Chapel Designated Offering, Sun, 11 Mar 12: The Secretary will submit a bulletin notice request.

D. Bowl-a-thon, 1 PM, Sat,10 Mar 12: The Secretary indicated that 12 bowlers have volunteered (11 bowling at Leopard Lanes and 1 elsewhere). Thru Ron Strawn, Sharon was requested to reserve 3 lanes.

F. CFC/United Way: Results of 2011 Fall CFC Drive will be available in Mar 12.

G. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: Ron Strawn added Sharon’s email address .

B. Combined Federal Campaign: The 11th and final 2011 Distribution check for $526.58 was received on 19 Jan 12. The 2011 distribution “shrinkage” was $462.12. The 2012 CFC application was received via email and is to completed by Friday, 23 Mar 12.

C. VA Connection (Bob Corsi): Bob provided a list of 15 volunteers. The Construction Director mailed an info package, including the final drawings for the Taylor Family home.

D. Crew Website ( http://www.accrew.org ): No new developments.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. Volunteer Recruitment in Bellevue: No new developments.

G. 2012 Deployment (1-12 Jun 12): The Construction Director received email approval of the draft floor plan on 24 Jan 12, with the Taylor Family request to increase the size of the MBR door from 2/6 to 3/0. On 2 Feb 12, the Construction Director sent Harry Wallace, the Good Shepherd Mission P.O.C., the four final drawings (floor plan, kitchen cabinets, HVAC plan and electrical floor plan), the material list and the subcontractor work descriptions. The crew list now has 30 volunteers (9–NE; 4–CO; 1–TX; 1–OH; VA–15). The Days Inn (West side of I-57), Mt. Vernon, IL, will again be the mid-point stopping point for the trip down to KY. The Construction Director indicated that we need to start shopping for the microwave oven. Vice-President Marcel Moreau will provide a certificate from Factory Direct which will allow obtaining the microwave oven below the wholesale cost.

H. IRS Forms: On 31 Jan 12, the Secretary provided the Treasurer the 2011 IRS 990 forms for 2012 CFC application. Also the Secretary now has the 2011 forms and the major contributors list for the Treasurer to complete the IRS Form 990-EZ for the IRS by 15 May 12.

7. New Business: None.

8. The Crew Meeting was adjourned at 7:54 PM. The next meeting was set for 7 PM, Wed, 14 Mar 12, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary