11 July 2012
Subject: Minutes of Board Meeting
1. The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 5 directors present, a quorum of the Board did exist.
2. Attendance at the Meeting included:
Marcel Moreau
George Ziska, Jr.
Mark White
Stu Martin
Ron Strawn
3. The minutes of the meeting held on 9 May 2012, were approved.
4. Treasurer’s Report: The Secretary provided the following status, from Treasurer Janelle Smith, as of 30 Jun 12: Checking Account: $3,764.05; Money Market: $45,194.52; Progress on 2012 $45,000 Fundraising Goal: 5.2 %.
5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Cans for 2 X 4’s: The Secretary indicated that current price remains at only $0.35 per lb.
B. CFC/United Way: 2012 CFC Distribution will be $4,597.82 (and required by CFC accrual accounting rules, this total amount has been added into the 2012 Fundraising Goal progress).
C. Offutt Open House, Sun, 26 Aug 12: Temporary Food Booth Sanitation Guidelines were passed out for the required training. Volunteer parking is near Dyess and Fairchild Halls. Showtime at HR Central for working in the two Pittsburgh Concessions stands is 7:20 AM at HR Central. We will be wearing our Crew shirts and hats. Currently, we have 13 volunteers on the list which will be turned in by 27 Jul 12.
D. Other Ideas: None.
6. Old Business:
A. Update of Membership Roster: Several signed membership agreements were turned in to the Secretary.
B. Combined Federal Campaign: The automatic 2012 Distribution deposits will be sent on a quarterly basis and the second deposit should arrive later this month.
C. VA Connection (Bob Corsi): Bob provided the consolidated photo DVD of our 2012 deployment.
D. Crew Website ( http://www.accrew.org ): Webmaster Kathi Narlock has the 2012 deployment photo DVD and will be selecting photos for the website.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: Kristin and Kevin Martin are new volunteers and will be working at the Offutt Open House.
G. 2012 Deployment (1-12 Jun 12): The Construction Director provided a handout which compared 2012 home costs with costs form 2009 thru 2011. The total amount paid to the Good Shepherd Chapel was $39,840.00 on the Taylor Family home, which was an increase over past years due higher costs in an improved foundation/floor, higher plumbing costs for the MBR half bath, inclusion of the HVAC heat pump system and higher electrical costs for the additional wiring for the half bath and HVAC system and higher costs for the flooring due to laminate being installed in the LR and BR‘s. The Owner paid the $4,000 for installing the septic system. After adding in the costs for materials from Bellevue, the range and refrigerator bought for the Taylor Family and the logistic costs for berthing, food and gas, the total 2012 deployment cost was $48,147.99. Harry Wallace reported that the Taylor Family was living in their new home, as of 26 Jun 12. The MBR half bath took a significant part of the LR and is not recommended for future floor plans. Also the Crew will not pay for laminate flooring but only for the cost to install vinyl flooring and/or carpeting. Harry Wallace has been made aware of the Crew’s opinion on the MBR half bath and the flooring. The Construction Director indicated that the Crew needs to purchase an air brad nailer for the trim work and a small metric wrench set for kitchen countertop miter bolt kit.
H. Possible 2005 Renfro Home Repair: Tom Renfro was visited on 10 Jun 12. Tom again refused our help to restore his burned out home since Tom and Beverly are planning to move closer to a hospital facility in four or five years.
I. Crew Shirts: The Secretary receive the 21 Crew shirt order from C & C Tailor Shop on 22 May 12. The total cost for the shirts was $274.66 (or $13.18 per shirt). Currently, the inventory stands at 22 shirts (7 XL, 10 L & 5 M).
7. New Business:
A. 2013 Deployment: Work will start on Friday, 7 Jun 13.
B. 2013 St. Joe’s Inn Berthing Reservations: The Secretary confirmed with Jim Cmolik of Hills and Hollers that the Crew has reservations at St. Joe’s Inn from Thursday, 6 Jun to Wednesday, 19 Jun 13. Jim indicated that as long as he is the manager of the Inn, the Crew will have priority in making reservations. Also while on the 2012 deployment, the President and Secretary met with Jim Barney, the new St. Joe’s Inn owner, who indicated that he is not planning any changes to the Inn’s operation.
C. 2013 Fundraising Goal: Based on the 2012 experience and recent past years, the Secretary recommended that the 2013 goal be set at $50,000. The 2013 Fundraising Goal is made up of the following items: Lumber King Materials: $15,000; Foundation/Floor: $8,000; Lowe’s Kitchen Cabinets: $1,800; Other Lowe’s Materials: $500; Septic Tank: $4,000; Electrician: $4,600; Plumber: $$2,500; HVAC: $3,800; Gifts (Paint, Flooring, Microwave and other Appliances): $4,000; Bellevue Materials: $600; St. Joe’s Inn: $2,000; Food: $1,200; Gas: $2,000. The Board approved 2013 Fundraising Goal.
D. Good Shepherd Chapel Policy Changes: During a meeting with Crew Board, Harry Wallace, the Good Shepherd Chapel Housing Coordinator, indicated that the Good Shepherd Chapel is working on the following policy changes that will be put in the agreement between the Chapel and future homeowners: (1) The Homeowner will not be required to pay back the material cost of the home to the Chapel but will be encouraged to donate back financially to the program or work on other homes in the program; (2) The Homeowner will undergo background checks and will have the financial means to maintain the home. (3) The Homeowner must have risk insurance during the construction and home insurance after the home is completed; (4) The Homeowner can not sell or take out a loan on the home for 10 years without Good Shepherd Chapel approval.
8. The Crew Meeting was adjourned at 8:00 PM. The next meeting was set for 7 PM, Wed, 8 Aug 12, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary