9 May 2012
Subject: Minutes of Board Meeting
1. The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist.
2. Attendance at the Meeting included:
Marcel Moreau
George Ziska, Jr.
Janelle Smith
Mark White
Stu Martin
Ron Strawn
Kathi Narlock
3. The minutes of the meeting held on 11 April 2012, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided the following status: Checking Account: $10,716.80; Money Market: $72,433.20; Progress on 2012 $45,000 Fundraising Goal: 81.5 %. Note when the recent advance payment on the Taylor home of $12,600 and the deployment food check of $1,500 are added back into the money raised the progress on the 2012 Fundraising Goal is over 113.2%.
5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Cans for 2 X 4’s: The Secretary is waiting for the price to get back to $0.50 per lb, before turning in the cans.
B. VA Designated Offering, 14-15 Jan 12: The Secretary indicated that an additional $770.00 was received on 21 Apr 12, which brings the new record total to $37,216, given by the Church of the Nativity of Burke, VA.
C. CFC/United Way: 2012 CFC Distribution will be $4,597.82 (and required by CFC accrual accounting rules, this total amount has been added into the 2012 Fundraising Goal progress).
F. Offutt Open House, Sat-Sun, 25-26 Aug 12: The Secretary confirmed in visit with Pierre Flatowicz, the Open House Coordinator, that the Crew will provide 10 volunteers on Sunday, rather than Saturday, due to volunteer availability. Mark and George plan to attend the Shares Meeting at 10 AM, Wed, 16 May 12, at the Community Center Ballroom. We will be wearing Crew shirts and hats for the Open House.
G. Other Ideas: None.
6. Old Business:
A. Update of Membership Roster: The Secretary requested that several people sign the membership agreements for participating in Crew activities.
B. Combined Federal Campaign: The Crew was qualified for the 2012 Fall Campaign on 24 Apr 12.
C. VA Connection (Bob Corsi): Bob had a deployment meeting on 2 May 12. 15 VA volunteers are still scheduled for the 2012 deployment.
D. Crew Website ( http://www.accrew.org ): Webmaster Kathi Narlock reported that the site has been recently updated with the latest approved meeting minutes and Bowl-a-thon and Adopt-A-Road photos.
E. Colorado (CO) Connection (Gary Piper): Gary confirms that 4 volunteers are coming from CO for the 2012 deployment.
F. Volunteer Recruitment in Bellevue: The Secretary suggested that Offutt Open House volunteers take the Crew business cards to hand out to possible interested people in our cause.
G. 2012 Deployment (1-12 Jun 12): Harry Wallace, the Good Shepherd Mission P.O.C., reported that the Crew needs to be aware of the two mean dogs at the Taylor’s current home, which is about 500 feet away from the new home site. The Construction Director indicated that the Lowe’s kitchen cabinets and other materials are scheduled to arrive at the Eagle Community Center in mid-May 12. The onsite crew still stands at 29 volunteers. Harry mentioned that Taylors could use a new stove, which is a possible Crew gift. The Treasurer indicated that Head Cook Vicki Edwards received a $1,500 check for deployment food. Asst. Cook Kathi Narlock indicated that she thinks the large food chest will fit into her Ford Escape.
H. IRS Forms: The Treasurer provided the IRS Form 990-EZ for 2011, which is due on 15 May 12.
I. Donor List: The list was passed around for omissions and spelling.
J. Private Organization Annual Review/Revalidation: The Secretary submitted this report to the Offutt AFB Support Squadron on 23 Apr 12. The submission of this report keeps the Crew in good standing as Base Private Organization and allows us to participate in the Offutt Open House.
K. Advance Payment to the Good Shepherd Chapel Outreach: Harry Wallace reported that the advance payment of $12,600, was received for the Taylor home.
7. New Business:
A. List of 26 Crew Families: Per Harry Wallace’s request, the Secretary provided the names and addresses of the 26 families that the Crew has built homes. The Secretary identified the 2005 Renfro Family as a very sad case where the home burned and the family has returned to living in their old trailer and asked Harry to investigate their current situation.
B. Possible 2005 Renfro Home Repair: The Secretary indicated Renfro Family’s home partially burned due a fire in the MBR in 2009. Tom and Beverly Renfro and their two sons were one of the most gracious and grateful family helped by the Crew. Unfortunately, Tom and Beverly did not have insurance to cover the house fire and Beverly has since went blind. Bob Corsi, our major VA fundraiser, concurs that we should try to help this family get out the old trailer they are now living in and back into their house. In October 2009, Sister Nancy provided a nearly $30,000 estimate for local workers to repair the home’s framing, exterior, drywall, plumbing and electrical; however, nearly half the estimate was going toward labor. Tom did not want to knock another family off the waiting list so he declined the Crew’s help.. Harry Wallace has recently provide a rough estimate of $26,100 for the home repair which significantly reduces the local labor to only $1,000 (due to a lot of volunteer work), but also provides for kitchen cabinets, flooring and HVAC, as well as the basics of Sister‘s original estimate. The Board was favorable to this effort; however, Harry Wallace needs to provide a final estimate so the Crew can make a one-time payment for this repair and also ensure that the homeowner has insurance. The Secretary indicated that this project would only be considered when the Crew’s financial situation is known after settling on the Taylor home (now projected to be more than a “house” in reserve funds), a final estimate for the repair is obtained and the homeowner has insurance. The above conditions for this repair work were previously conveyed to Harry Wallace by the Secretary.
C. Crew Shirts: The Secretary reported that we only have 2 XL and 4 L shirts in stock. Also since the L shirts are too large for some women, the Secretary indicated that M shirts should also be ordered. To have any chance that the shirts would be available for this year’s deployment, the Secretary placed the following shirt order with C & C Tailor Shop, on 8 May 12: 6 XL, 6 L and 9 M.
8. The Crew Meeting was adjourned at 7:46 PM. Due to the June deployment, the next meeting was set for 7 PM, Wed, 11 Jul 12, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary