9 July 2014
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 5 of 5 directors present, a quorum of the Board did exist.
2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Janelle Smith
Stu Martin
Ron Strawn
Mark White
3. The minutes of the meetings held on 9 Apr and 14 May 14, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided the following report, as of 30 Jun 14: Great Western Checking: $21,685.55; Fidelity Cash Reserves: $39,204.58; Progress on 2014 $50,000 Fundraising Goal: 116% (with the advanced and final payments made to Good Shepherd Chapel on the Ridenour home added back in).
5. Finance Director’s Report: The Finance Director Stu Martin discussed the following:
A. Cans for 2 X 4’s: No new developments.
B. CFC/United Way: The 2014 CFC Distribution will be $3,251.00.
C. Offutt Air Show, Sun, 20 Jul 14: Stu will pick and deliver required parking passes to volunteers and provide lists of volunteers completing the food handling training to be posted in each stand. Ron Strawn, Angela Marshek and Luke Marshek were designated as extra volunteers who will stay behind at HR Central, until 0900, for possible other assignments, for which the Crew would receive additional credit.
D. Outback Raffle, Oct-Nov 14: Stu will visit the Outback Steakhouse and talk to the new manager about donating $280 in store certificates for this year’s raffle.
E. 2015 Financial Plan: The plan for raising $50,000, was approved by the Board.
F. Other Ideas: None.
6. Old Business:
A. Update of Membership Roster: No changes were noted.
B. Combined Federal Campaign: Per CFC’s request, the Secretary submitted on 8 Jul 14, a Charity Auto-Response Element (C.A.R.E.) for online donors.
C. VA Connection (Bob Corsi): No new developments.
D. Crew Website ( http://www.accrew.org ): No new developments.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: No new developments.
G. 2014 Deployment: The Construction Director indicated that total settlement cost with Good Shepherd Chapel for the Ridenour’s home was $41,996.10. A three-year comparison of all costs was provided by the Construction Director. The 2014 photo album was provided for review. Harry Wallace, the Good Shepherd Chapel Coordinator, indicated that more room is needed in the kitchen for the table and Construction Director proposed replacing the kitchen exterior swing door and window on the end wall with a 6-foor vinyl sliding door. Carpool gas costs were $2,186.94. Berthing costs totaled $1,889.46 ($1,860 for 23 one-week stays and 4 two-week stays and for replenishing supplies). Total food cost was $1,496.05. The used microwave brought by VA was suspected of electrical problems so the Crew bought a new microwave for $205.00 from Lowe‘s. Materials purchased in Bellevue totaled $869.28. The Crew also bought a new washer and dryer at a cost of $664.43. Some lessons learned: (1) Do not attach the center roof truss hurricane clips until after the roof is installed to allow for possible settlement; (2) Use a 12-inch drywall knife and paint brush for ceiling texture edges; (3) Use plywood underlayment over the rough sub floor where vinyl flooring is installed. (The flooring subcontractor installed the underlayment for $725 on the whole house.) (4) Cooks will inventory St. Joe’s Inn paper supplies upon arrival so we will have a better idea of what needs to be replaced upon our departure; (5) Transporting used appliances may not be worth the effort considering the useless life left and transportation involved.
7. New Business:
A. 2015 Deployment: Work will start on Friday, 5 Jun 15.
B. St. Joe’s Inn Berthing Reservations: The Secretary has received berthing reservations for 3 to 17 Jun 15, from Jim Barney.
C. 2015 Fundraising Goal: The Secretary’s recommended fundraising goal of $50,000 was approved by the Board.
D. Base Private Organization Monitor Requests: Ami Means has requested that the Crew provide a copy of our Constitution and Bylaws which was submitted on 8 Jul 14. Ami also requested that we submit a liability insurance waiver which was signed by the President at the meeting and will be submitted on 10 Jul 14.
8. The Crew Meeting was adjourned at 7:54 PM. The next meeting is set for 7 PM, Wed, 13 Aug 14, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary