Appalachian Construction Crew, Inc.

12 July 2018
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue NE. With 3 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
George Cawl
Kathi Narlock

3. The minutes of the meeting held on 10 May 2018, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the Secretary with the following status, as of 30 Jun 18: Great Western Checking Account: $47,319.73; Fidelity Money Market Account: $24,521.78. The Treasurer will be transferring $40,000 from the checking account to money market account, so we can earn more interest.

5. Finance Director’s Report: The following items were discussed:
A. Al Cans for 2 X 4’s: Kathi Narlock indicated that she is losing one source for Al cans. It time for others to step up and support this fundraiser.
B. Commemorative T-Shirts: A total of 32 shirts have been sold with a net profit of $197.66 (=$640.00 – $442.34). After the meeting, Vice-President Marcel Moreau reported that one shirt remains to be sold.
C 2018 Financial Plan: A total of $74,475 or 112.8% of the $66,000 fundraising goal was raised. A total of $14,576 or 22.1% of the fundraising goal was raised locally in Bellevue.
D. Offutt Air Show, Sat, 11 Aug 18: We now have 11 volunteers to work golf cart support on Sat, 11Aug 18. When the Secretary finally found the MSgt Stephanie Best, the Air Show P.O.C., no food booths were available so the Crew was assigned driving golf carts. Volunteer parking will be between the Thrift Store and SAC Chapel and passes will be issued by MSgt Best. The names of four of our volunteers without military ID’s need to be submitted to MSgt Best on Base Access Entry Authority Access List (EAL). We will be wearing Crew shirts and hats and those present were asked to take these items to volunteers without them. As before, no cut-off’s, short shorts or open toe shoes will be allowed. One share of the profits equals 10 volunteers working 10 hours. The share will be paid in about 3 weeks after the Air Show by 55th Services Squadron (Heidi Snyder). It is important for all volunteers sign in and out of HR Central, in order to get credit for working. The Secretary attended an Air Show meeting on 3 Jul 18, and provided our volunteer list. The next meeting on 9 Aug 18 is for the National Concession Company and the food booth volunteers and so the Crew need not attend but the Secretary may attend to see what happening.
E. Papillion Pizza Ranch, Oct-Nov 18: Finance Director Ron Strawn confirmed by email that the Pizza Ranch will provide $400 in store certificates. All the following ticket items were set including: (1) the donation amount of $5.00, the prizes of $150-1st, $100-2nd, $50-3rd thru 5th; and the drawing time of Thurs, 15 Nov 18 at 6 PM at the Pizza Ranch. The Secretary will ask Donna Vogt to print 300 tickets. The Secretary will work on an article for the Bellevue Leader. Ron also indicated that Manager Jeff Barker would like stories and photos of our home building project.

5. Finance Director’s Report (Cont.):
F. No Offutt Chapel Designated Offering in 2019: Per the Catholic Community Coordinator Bridget Huggins on 17 Jun 18, the Chapel is invoking a rule that charities can not receive a designated offering two years in a row. So for the first time, the Crew will not receive a Catholic Chapel offering this year.
G. Proposed 2019 Financial Plan (for revised 3-BR home, as built in 2018):
(1) Air Show: $1,000
(2) Dinner Raffle: $1,400
(3) Church of the Nativity: $60.000
(4) Bowl-a-thon: $5,000
(5) Donations & Misc.: $2,600
$70,000
The above plan will be discussed further and voted on at the next meeting.
H. Other Ideas: George Jarrett indicated that his nurse’s sister would like the exterior of her home painted for adonation. The Construction Director will try to visit the site before the next meeting and see if this work is feasible. Three volunteers expressed interest in working this project.

6. Old Business:
A. Update of Membership Roster: No changes were noted. In coordination with Bob Corsi, the VA Connection P.O.C., the Secretary completed a major update and reduction of the roster.
B. VA Connection (Bob Corsi): Bob has placed over 800 photos of the 2018 Deployment at https://appalachia2018.shutter fly.com .
C. Crew Website ( http://www.accrew.org ): Webmaster Kathi Narlock took the Construction Director‘s camera disk for review of 165 2018 Deployment photos for entering some on the website.
D. Colorado (CO) Connection (Corey Cinabro): The Secretary mailed left behind clothing and shoes to the two CO volunteers.
E. Volunteer Recruitment in Bellevue: The Crew plans to have a pancake breakfast with the Confirmation students on Sun, 17 Feb 18 in the Capehart Chapel Annex.
F. 2018 Deployment (Work started on 31 May 18): The Strunk Family moved into their home on Fri, 16 Jun 18. The Construction Director indicated that the total cost of 2018 Deployment was $73,712.11 compared to our fundraising goal of $66,000. A review of the costs indicated that one major cause of the increase in the costs was in the Lumber King Package of $25,000 which was over 20% greater than for the 4-BR home in 2017. The Construction Director pointed this out to Good Shepherd Treasurer Kay Morrow at the time of the settlement but no substantiating statement could be provided from Lumber King. The Construction Director indicated that, in the future, the Lumber King Package needs to be substantiated with written statement. Carpool gas costs were up by almost $500, when compare to last year due to
higher gas prices and adding a FL driver. Vice-President Marcel Moreau suggested we buy two magnetic carts for picking up stray nails on the project site. Some 2018 Lessons Learned include: (1) Take more care installing the door framing to ensure the right header is used. Apparently, 4 Bath window headers were made instead of the required 2 and the excess 2 header frames were installed for the Bath doors and were 2-inches too narrow. (2) Try to keep the window frames as square as possible. (3) Keep the Project Leader aware of any special requests by the owner. (4) Microware vent is better on the front side (exiting horizontally) rather than out the top of the front (exiting vertically). Finish Crew Leader is planning to install waterproof laminate flooring from Lumber King at $2 per SF for the front half of the house and the MBR Bath. This increased flooring work will require some coordination with the other finish work.

7. New Business:
A. 2019 Deployment: Work will start on Thurs, 30 May 19. Berthing reservations were made at St. Joe’s Inn for Wed, 29 May to Wed, 12 Jun 19. Harry Wallace has couple of families in mind for 2019.

8. The Crew Meeting was adjourned at 8:04 PM and the next Meeting was set for 7:00 PM, Thursday, 9 Aug 18, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary

8 March 2018

Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue NE. With 4 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:

Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Ron Strawn
George Cawl

3. The minutes of the meeting held on 8 February 2018, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status to the Secretary, as of 28 Feb 18: Great Western Checking Account: $34,966.50; Fidelity Money Market Account: $24,410.09.

5. Finance Director’s Report: The following items were discussed:
A. Al Cans for 2 X 4’s: No new developments.

B. Church of Nativity, Burke, VA, 6-7 Jun 18: Bob Corsi reported on 24 Feb 18, that the collection was now at $57,000, to be sent to the Crew.

C. Offutt Catholic Chapel Designated Offering, Sun, 11 Feb 18: The Offering amounted to $2,120.75 compared to $1,583.10 in 2017.

D. Bowl-a-thon, 1:30 PM, Sat, 3 Mar 18: The Secretary reported that the collection of pledges from 17 bowlers is in progress. As of the end of the meeting, total pledges collected were $3,228.00. Still looking to receive the scores from 2 KS bowlers.

E 2018 Financial Plan: We have now reached 12.5% of the $66,000 fundraising goal. The Amazonsmile 4th Quarter 2017 donation of $24, represents total sales of $4,800.

F. Offutt Air Show, Sat, 11 Aug 18: A total of 8 volunteers of the 10 needed signed up to work this event.

G. Other Ideas:
(1) Commemorative Crew T-Shirts: Vice-President Marcel Moreau has developed T-shirts with a Crew logo on the front and photos of many Crew members within the outline of a house on the back. With an order of 20+ shirts from Big Frog, each shirt would cost $13 for men’s and women’s sizes, small to extra large, in various colors. Those present thought $20 would be reasonable price for each shirt. Marcel will be working to get shirt orders for delivery during this year’s upcoming deployment.
(2) Papillion Pizza Ranch: Finance Director Ron Strawn is setting up a meeting with the new Manager. Ron will mention that the previous manager gave us forty $10 certificates for last fall’s raffle.

6. Old Business:
A. Update of Membership Roster: No changes were noted.

B. VA Connection (Bob Corsi): No new developments.
C. Crew Website ( http://www.accrew.org ): No new developments.

D. Colorado (CO) Connection (Corey Cinabro):

E. Volunteer Recruitment in Bellevue: The Crew/Confirmation Class breakfast netted $525.06 ($715.00 – $189.94). Two breakfast attendees seemed interested in volunteering for the upcoming deployment but were not in attendance at our meeting. Approximately 150 people attended the breakfast. The Secretary sent a thank you letter to the Confirmation Class.

F. 2018 Deployment (Work starts on 31 May 18): The Construction Director indicated that the current onsite crew list remains at 33 people. The NE Carpool Plan has 4 vehicles. Food Crew Leader Vicki Edwards is again planning a cookout for the first evening meal on Wed, 30 May 18. The Family/Crew Dinner will be Tues, 5 Jun 18. Finish Crew Leader Jerry Leonard wants to install laminate flooring with a cork backing in this year’s home kitchen. At a cost of $2.89 per SF, a material cost of $750 was estimated, with the labor cost of the flooring subcontractor saved. The Construction Director requested Harry Wallace on 23 Feb 18, to have the Strunk Family select a color/pattern for the flooring from the internet link provided.

G. 2017 IRS Forms: The Treasurer was provided the IRS Form 990-EZ and the list of major contributors by the Secretary. The Form 990-EZ is due on 15 May 18. The Secretary emailed the Treasurer of the receipt of the Fidelity Money Market tax return document.

7. New Business:
A. Adopt-A-Road on 25th Street: Tentative time of 9 AM, Sat, 28 Apr 18, was selected for the activity.

8. The Crew Meeting was adjourned at 7:57 PM and the next Meeting was set for 7:00 PM, Thursday, 12 Apr 18, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary