Appalachian Construction Crew, Inc.

13 December 2018
Subject: Minutes of Board Meeting

1. The Meeting was opened by Vice President Marcel Moreau at 7:00 PM, at 9803 S. 21st Circle, Bellevue NE. With 4 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Marcel Moreau
George Ziska, Jr.
Janelle Smith
Ron Strawn
George Cawl
Kathi Narlock

3. The minutes of the meeting held on 8 November 2018, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 30 Nov 18: Great Western Checking Account: $3,210.64; Fidelity Money Market Account: $64,961.31.

5. Finance Director’s Report: The following items were discussed:
A. Al Cans for 2 X 4’s: No new developments.
B. Papillion Pizza Ranch Raffle: A total of 270 tickets were sold for total revenue of $1,350 which is a new record and only 10 tickets short of our goal of 280. After paying for 20 store certificates, net revenue was $1,128.76 (= $1,350.00 – $221.24). The average net revenue for 4 Pizza Ranch Raffles is $1,194.69. Winners from the drawing held on 15 Nov18, were 1st – $150: Debbe Moreau; 2nd – $100: Lori Holloway; 3rd – $50: Mike Cleary; 4th – $50: Bridget Huggins; 5th – $50: Barb Branco. Ten people attended the drawing/dinner at Pizza Ranch. Per Finance Director Ron Strawn, the Pizza Ranch Asst. Manager Samantha Oxley indicated that we will have to pay for half of the store certificates in the future. With this payment arrangement, we should probably cut back to only offering a total of $300 in certificates for the raffle next year and some present were questioning whether Pizza Ranch is the best deal available. Therefore, during the next year, we should consider other possible sources for the raffle certificates including the Texas Roadhouse, suggested by our President. Treasurer Janelle Smith suggested that maybe we could combine certificates from several sources for the next year’s raffle. Vice President Marcel Moreau questioned the whole purpose of the raffle, since many of the raffle tickets are being bought by Crew members rather than people from outside the Crew.
C. Church of the Nativity, Burke, VA: Bob Corsi indicated that the offering for the Crew will be held on the weekend of 5-6 Jan 19.
D. Bowl-a-thon, Mar 19: The Secretary indicated that we will need to start gearing up for this event at the next meeting.
E. Offutt Air Show, 1-3 Jun 19: We need to start looking for volunteers for this event.
F. 2019 Financial Plan: To date, 4.9% of our $70,000 goal has been raised.
G. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: No changes noted.
B. VA Connection (Bob Corsi): No new developments.
C. Crew Website ( http://www.accrew.org ): No new developments.
D. Colorado (CO) Connection (Corey Cinabro): No new developments.
E. Volunteer Recruitment in Bellevue: Confirmation Class Teacher Deacon Rick Melrose will provide students to help the 5 Crew volunteers for the Breakfast on Sun, 17 Feb 19, 7 AM to 1 PM. Crew volunteers will be wearing Crew shirts and hats.
F. 2019 Deployment (Work starts on Thurs, 30 May 19): The Construction Director mailed on 7 Dec 18, to our Good Shepherd Chapel P.OC. Harry Wallace, completed plans, material lists and subcontractor work descriptions for the Kates Family home.
G. Annual Report to Donors: The Secretary provided this report for review and will get 75 copies of this blue, half size report from the UPS Store..
H. Advanced Payment of $7000 for the Kates Family Home: Kay Morrow, Treasurer for the Good Shepherd Chapel, indicated that this advanced payment was received on 13 Nov 18.

7. New Business:
A. Network for Good: A total donation of $30, made up of 3 anonymous donations of $20, $5 and $5, has been received. Kathi Narlock indicated that she is responsible for this donation on her birthday in Sep 18, thru Facebook. The Secretary had Kathi reviewed the paperwork as being correct. Depositing the $30 check obligates the Crew to abiding by the rules of the Network for Good but no annual fees were noted.

8. The Crew Meeting was adjourned at 7:32 PM and the next Meeting was set for 7:00 PM, Thursday, 10 Jan 19, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

13 September 2018
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue NE. With 4 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Ron Strawn
Mark White

3. The minutes of the meeting held on 9 August 2018, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith was not present to provided the status, as of 31 Aug 18.

5. Finance Director’s Report: The following items were discussed:
A. Al Cans for 2 X 4’s: No new developments.
B. Offutt Air Show, Sat, 11 Aug 18: Still await the profit share distribution. Finance Director Ron Strawn indicated the following lessons learned: (1) Provide containers for recycling plastic bottles and Al cans; (2) Provide golf carts from the main gate for disabled and older attendees to a closer viewing area; (3) Business cards would be handy for attendees interested in our cause. Also a better route is need for the golf carts from the parking lot to the tent viewing area which is not so close to FAA restrictions and that does not go thru rough grass terrain with obstacles. The next Air Show is set for 1-2 Jun 19, when the Crew is deployed to KY, but only 4 of the 11 2018 Air Show volunteers will be on the 2019 Deployment, so would it be possible the Crew to still work the 2019 Air Show with non-deployed volunteers?
C. Papillion Pizza Ranch, Aug-Nov 18: A total of 32 tickets have been sold to date.
D. 2019 Financial Plan: To date, 0.2 % of our $70,000 goal has been raised.
E. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: No changes noted.
B. VA Connection (Bob Corsi): No new developments.
C. Crew Website ( http://www.accrew.org ): No new developments.
D. Colorado (CO) Connection (Corey Cinabro): Corey indicated that Daniel Ratchkowsky, his stepbrother, wants to volunteer for the 2019 Deployment. The Construction Director placed Daniel on the Support Crew.
E. Volunteer Recruitment in Bellevue: The Crew plans to have a pancake breakfast with the Confirmation students on Sun, 17 Feb 18 in the Capehart Chapel Annex. CCD Coordinator Peggy Hoffman will discuss working this event with the Confirmation Class on Sun, 16 Sep 18.
F. 2019 Deployment (Work started on 30 May 19): Still await the selection of the 2019 Family.
G. Adopt-A-Road: Personal schedules will not allow picking up trash on 25th Street on 15 Sep 18. Sat, 27 Oct 18, is a possible revised date.

7. New Business:
A. Change to Roof Edge: Framing/Roofing Crew Leader Bob Corsi is proposing to use a roof edge with vertical drop of 2.75 inches compared to only a 1-inch vertical with the previously used edge. Siding Crew Leader Marcel Moreau will review this proposal and see how this affected the fascia cap installation.

8. The Crew Meeting was adjourned at 7:45 PM and the next Meeting was set for 7:00 PM, Thursday, 11 Oct 18, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

12 July 2018
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue NE. With 3 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
George Cawl
Kathi Narlock

3. The minutes of the meeting held on 10 May 2018, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the Secretary with the following status, as of 30 Jun 18: Great Western Checking Account: $47,319.73; Fidelity Money Market Account: $24,521.78. The Treasurer will be transferring $40,000 from the checking account to money market account, so we can earn more interest.

5. Finance Director’s Report: The following items were discussed:
A. Al Cans for 2 X 4’s: Kathi Narlock indicated that she is losing one source for Al cans. It time for others to step up and support this fundraiser.
B. Commemorative T-Shirts: A total of 32 shirts have been sold with a net profit of $197.66 (=$640.00 – $442.34). After the meeting, Vice-President Marcel Moreau reported that one shirt remains to be sold.
C 2018 Financial Plan: A total of $74,475 or 112.8% of the $66,000 fundraising goal was raised. A total of $14,576 or 22.1% of the fundraising goal was raised locally in Bellevue.
D. Offutt Air Show, Sat, 11 Aug 18: We now have 11 volunteers to work golf cart support on Sat, 11Aug 18. When the Secretary finally found the MSgt Stephanie Best, the Air Show P.O.C., no food booths were available so the Crew was assigned driving golf carts. Volunteer parking will be between the Thrift Store and SAC Chapel and passes will be issued by MSgt Best. The names of four of our volunteers without military ID’s need to be submitted to MSgt Best on Base Access Entry Authority Access List (EAL). We will be wearing Crew shirts and hats and those present were asked to take these items to volunteers without them. As before, no cut-off’s, short shorts or open toe shoes will be allowed. One share of the profits equals 10 volunteers working 10 hours. The share will be paid in about 3 weeks after the Air Show by 55th Services Squadron (Heidi Snyder). It is important for all volunteers sign in and out of HR Central, in order to get credit for working. The Secretary attended an Air Show meeting on 3 Jul 18, and provided our volunteer list. The next meeting on 9 Aug 18 is for the National Concession Company and the food booth volunteers and so the Crew need not attend but the Secretary may attend to see what happening.
E. Papillion Pizza Ranch, Oct-Nov 18: Finance Director Ron Strawn confirmed by email that the Pizza Ranch will provide $400 in store certificates. All the following ticket items were set including: (1) the donation amount of $5.00, the prizes of $150-1st, $100-2nd, $50-3rd thru 5th; and the drawing time of Thurs, 15 Nov 18 at 6 PM at the Pizza Ranch. The Secretary will ask Donna Vogt to print 300 tickets. The Secretary will work on an article for the Bellevue Leader. Ron also indicated that Manager Jeff Barker would like stories and photos of our home building project.

5. Finance Director’s Report (Cont.):
F. No Offutt Chapel Designated Offering in 2019: Per the Catholic Community Coordinator Bridget Huggins on 17 Jun 18, the Chapel is invoking a rule that charities can not receive a designated offering two years in a row. So for the first time, the Crew will not receive a Catholic Chapel offering this year.
G. Proposed 2019 Financial Plan (for revised 3-BR home, as built in 2018):
(1) Air Show: $1,000
(2) Dinner Raffle: $1,400
(3) Church of the Nativity: $60.000
(4) Bowl-a-thon: $5,000
(5) Donations & Misc.: $2,600
$70,000
The above plan will be discussed further and voted on at the next meeting.
H. Other Ideas: George Jarrett indicated that his nurse’s sister would like the exterior of her home painted for adonation. The Construction Director will try to visit the site before the next meeting and see if this work is feasible. Three volunteers expressed interest in working this project.

6. Old Business:
A. Update of Membership Roster: No changes were noted. In coordination with Bob Corsi, the VA Connection P.O.C., the Secretary completed a major update and reduction of the roster.
B. VA Connection (Bob Corsi): Bob has placed over 800 photos of the 2018 Deployment at https://appalachia2018.shutter fly.com .
C. Crew Website ( http://www.accrew.org ): Webmaster Kathi Narlock took the Construction Director‘s camera disk for review of 165 2018 Deployment photos for entering some on the website.
D. Colorado (CO) Connection (Corey Cinabro): The Secretary mailed left behind clothing and shoes to the two CO volunteers.
E. Volunteer Recruitment in Bellevue: The Crew plans to have a pancake breakfast with the Confirmation students on Sun, 17 Feb 18 in the Capehart Chapel Annex.
F. 2018 Deployment (Work started on 31 May 18): The Strunk Family moved into their home on Fri, 16 Jun 18. The Construction Director indicated that the total cost of 2018 Deployment was $73,712.11 compared to our fundraising goal of $66,000. A review of the costs indicated that one major cause of the increase in the costs was in the Lumber King Package of $25,000 which was over 20% greater than for the 4-BR home in 2017. The Construction Director pointed this out to Good Shepherd Treasurer Kay Morrow at the time of the settlement but no substantiating statement could be provided from Lumber King. The Construction Director indicated that, in the future, the Lumber King Package needs to be substantiated with written statement. Carpool gas costs were up by almost $500, when compare to last year due to
higher gas prices and adding a FL driver. Vice-President Marcel Moreau suggested we buy two magnetic carts for picking up stray nails on the project site. Some 2018 Lessons Learned include: (1) Take more care installing the door framing to ensure the right header is used. Apparently, 4 Bath window headers were made instead of the required 2 and the excess 2 header frames were installed for the Bath doors and were 2-inches too narrow. (2) Try to keep the window frames as square as possible. (3) Keep the Project Leader aware of any special requests by the owner. (4) Microware vent is better on the front side (exiting horizontally) rather than out the top of the front (exiting vertically). Finish Crew Leader is planning to install waterproof laminate flooring from Lumber King at $2 per SF for the front half of the house and the MBR Bath. This increased flooring work will require some coordination with the other finish work.

7. New Business:
A. 2019 Deployment: Work will start on Thurs, 30 May 19. Berthing reservations were made at St. Joe’s Inn for Wed, 29 May to Wed, 12 Jun 19. Harry Wallace has couple of families in mind for 2019.

8. The Crew Meeting was adjourned at 8:04 PM and the next Meeting was set for 7:00 PM, Thursday, 9 Aug 18, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary

12 April 2018

Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue NE. With 5 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:

Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Janelle Smith
Mark White
Kathi Narlock

3. The minutes of the meeting held on 8 March 2018, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following, as of 31 Mar 18: Great Western Checking Account: $40,035.03; Fidelity Money Market Account: $24,434.75.

5. Finance Director’s Report: The following items were discussed:
A. Al Cans for 2 X 4’s: One attendee brought cans.

B. Church of Nativity, Burke, VA, 6-7 Jun 18: Secretary received and deposited $59,872.20 on 2 Apr 18. This amount is the 2nd highest donation received from the Church of the Nativity.

C. Bowl-a-thon, 1:30 PM, Sat, 3 Mar 18: The Secretary reported that the final total for the pledges is $4,499, which is 2nd highest amount for this event and represents about one-third of all the money raised in Bellevue toward this year‘s fundraising goal. The Secretary sent out 47 thank you letters which include info on signing up for Amazonsmile.

D. Commemorative T-Shirts: Vice-President Marcel Moreau reported 21 shirt orders to date. Crew Member Mark Biwer will carry a sample shirt back for the VA volunteers’ meeting on 2 May 18.

E. 2018 Financial Plan: We have now reached 111.3% of the $66,000 fundraising goal. The Crew received a 4th Quarter CFC 2016 donation of $834.47 in Mar 18. A total of $13,597 or 20.6% of the fundraising goal was raised locally in Bellevue.

F. Offutt Air Show, Sat, 11 Aug 18: A total number of volunteers is now down to 6 of the 10 needed for this event.

G. Papillion Pizza Ranch, Oct-Nov 18: Finance Director Ron Strawn contacted the new Manager Jeff Barker on the Crew‘s raffle of Pizza Ranch certificates. Ron indicated that we would be receiving forty $10 certificates for this fall’s raffle.

H. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: Treasurer Janelle Smith provided her new home address.

B. VA Connection (Bob Corsi): Bob indicated that Siding Crew Member John Ostrowski will not be able to make the deployment.

C. Crew Website ( http://www.accrew.org ): No new developments.

D. Colorado (CO) Connection (Corey Cinabro): No new developments.

E. Volunteer Recruitment in Bellevue: No new developments.

F. 2018 Deployment (Work starts on 31 May 18): The Construction Director indicated that the current onsite crew list is now at 32 people. The NE Carpool Plan has 4 vehicles with 2 people per vehicle. Food Crew Leader Vicki Edwards received a $1,500 check for purchasing food. Finish Crew Leader Jerry Leonard was unable to locate in VA the Armstrong A6417 Farmhouse Plank Natural flooring, at a cost of $2.89 per SF, as advertised on the internet from a GA company, which also charges an additional $150 for shipping. The Strunk Family approved a similar type of laminate flooring for the Kitchen called NuCore Cheyenne Plank flooring, which costs slightly less the original flooring proposed. Jerry will purchase the flooring in VA and bring to the deployment.

G. 2017 IRS Forms: The Treasurer was provided the IRS Form 990-EZ and the list of major contributors by the Secretary. The Form 990-EZ is due on 15 May 18. The Treasurer received the annual Fidelity Money Market report for tax return and plans to complete the tax return by the next meeting.

H. Adopt-A-Road on 25th Street: Four volunteers have signed up to pick up trash starting at 9 AM, Sat, 28 Apr 18, from the Capehart Chapel.

7. New Business: None.

8. The Crew Meeting was adjourned at 7:27 PM and the next Meeting was set for 7:00 PM, Thursday, 10 May 18, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary