Appalachian Construction Crew, Inc.

12 August 2011
Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Mark White

3. The minutes of the meetings held on 13 April and 11 May 2011, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following financial status to the Secretary, as of 31 Jul 11: Checking Account: $1,957.79; Money Market: $44,025.52; Progress on 2012 $45,000 Fundraising: 0.0 %

5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Al Can Recycling: One attendee brought cans.

B. CFC/United Way: Results of 2011 Fall CFC Drive will be available in Mar 12.

C. Jon Bon Jovi Soul Foundation: No new info.

D. Offutt Open House: The names of 10 volunteers were submitted on 27 Jul 11.

E. Outback Raffle: Tentatively planned for Oct 11. Secretary requested that the prizes match available gift certificates. We are hoping that Donna Vogt will again coordinate this event. The Secretary will make reservations at 2 stores for selling tickets and write the Bellevue Leader article.

F. Financial Plan: Plan to be provided at the next meeting

G. Other Ideas: It is unknown at this time whether we will be doing a free Thank You Breakfast at the Base Chapels.

6. Old Business:
A. Update of Membership Roster: No changes were noted on the roster.

B. Combined Federal Campaign: The Crew has been approved for the 2011 Fall Drive. The following 2011 Distribution checks have been received: 2nd Check for $604.84 on 14 May 11; 3rd Check for $203.72 on 15 Jul 11; 4th Check for $203.72 on 30 Jul 11 and second 4th Check for $210.57 on 2 Aug 11.

C. VA Connection (Bob Corsi): Bob is getting a new job and currently does not know how this will affect his June schedule for our 2012 Deployment.

D. Crew Website ( http://www.accrew.org ): Kathi Narlock is working to get the 2011 Deployment photos on the website.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. Volunteer Recruitment in Bellevue: The Chapel Thank You Breakfast has not been a very effective tool for attracting volunteers.

G. 2011 Deployment (2-15 Jun 11): The Ridner Family moved into their new home on 16 Jun 11. At the settlement meeting with Sister Nancy on 12 Jun 11, a total of $35,732.45 was paid for the Ridner home. The paint sprayer used for the finish work left rough spots. On the Personal Items to Bring List, we need to emphasize that the St. Joe’s Inn washer takes on HE soap. Framing/Roofing Crew Leader Bob Corsi requested that the Crew buy two 6-foot step ladders and the Finish Crew Leader Ken Zeiger requested that the Crew buy two pedestal fans (bought on 2 Jul 11 for $41.73). The food cost was $1,171.09. In addition to the standard gifts (interior paint, flooring, microwave, quillows and the Burke VA household goods), and at the request of Bob Corsi, the Crew bought the following additional appliances, directly from Lowe’s in Somerset, KY for $3,354.58: electric stove, refrigerator, washer, dryer, 2 window A/C’s, and a wood stove (arrived damaged at the store, reordered and cancelled). Since the Crew purchased over 4 appliances, Lowe’s provided a 10 percent discount. These additional appliances arrived at the Ridner home on 20 Jun 11. Considering all expenses the 2011 home cost $42,682.29. The Construction Director provided a cost comparison between the 2009, 2010 and 2011 homes.

7. New Business:
A. 2012 Deployment: Reservations were confirmed at St Joe’s Inn with Jim Cmolik of Hill and Hollers for 31 May to 13 Jun 12, on 30 Jun 11.

B. Based on recent experiences, the Secretary recommend and received Board approval for a 2012 fundraising goal of $45,000.

C. With the departure of Sister Nancy Sutton from the Good Shepherd Mission due to health reasons, Harry Wallace is our new point-of-contact. Harry is retired with construction experience. Harry is committed to provide the Crew a 2012 Family before the Church of Nativity offering in Jan 12.

D. Lowe’s Account: The Construction Director established an account with a $7,000 limit that will also provide an additional 5 percent discount, if the Crew needs to purchases appliances in the future.

E. Sarpy County Adopt-A-Road: With email Board approval, the agreement to pick up trash on Capehart Road was extended to 30 Jun 13. The next street clean-up will be on either 17 or 24 Sep 11.

8. The Crew Meeting was adjourned at 8:00 PM. The next meeting was set for 7 PM, Wed, 14 Sep 11, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

11 May 2011

Subject: Minutes of Board Meeting

1. The Meeting was opened by Secretary George Ziska, Jr., at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With only 2 of 5 directors present, a quorum of the Board did not exist. An informal meeting continued.

2. Attendance at the Meeting included:
George Ziska, Jr.
Mark White
Ron Strawn

3. The minutes of the meeting held on 13 April 2011, were reviewed but approval will be delayed until a Board quorum exists at a meeting.

4. Treasurer’s Report: The Secretary provided the following approximate balances (without the recent monthly interest included), as of 30 Apr 11: Checking account: $7,230.46; Money Market: $81,435.81; Progress on 2011 $42,000 Fundraising Goal: Not calculated

5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Cans for 2X4‘s: Secretary turned in 33 lbs of cans on 25 Apr 11, at $0.50 per lb for a total of $16.50.

B. CFC/United Way: The 2011 CFC distribution will be $4,870.74.

C. Jon Bon Jovi Soul Foundation: More information will be gathered, after the deployment, to evaluate this foundation as a possible funds source. Near the end of the information we now have, a statement indicating that “unsolicited proposals….may not be returned or acknowledged.” This statement needs to be further clarified.

D. Offutt Open House, Sat, 27 Aug 11: The Crew has been assigned to provided 10 volunteers for Pittsburgh (formerly Michael’s) Concessions in two locations (which will have a total of 15 volunteers per stand). Showtime at HR Central will be 0730. Pittsburgh Concessions is the same stand that the Crew worked in 2010 and sells Italian sausage, Italian Hoagie, French fries, ½ lb Angus beef, hot dogs, pulled pork sandwiches and chicken fingers. Our list of volunteers needs to be submitted to MSgt Anthony Blalock of HR Central at anthony.blalock@offutt.af.mil (Phone no. 402-294-4402) NLT 29 Jul 11. We will be wearing Crew shirts and hats and, as in the past, a professional appearance is requested with no open toed shoes or cut-off shorts. As a new hygiene requirement, volunteers with cuts on their hands will not be allowed to serve food. All volunteers will be required to read and understand the 2-page “Temporary Food Booth Sanitation Guidelines” and sign a list that is to be posted in the stands. To avoid possible reductions in the share of the profits, it is important that all volunteers sign in and out of HR Central. Currently, we have 6 of the 10 volunteers required for one share of the profits.

E. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: No changes were noted.

B. Combined Federal Campaign: On 28 Apr 11, the Crew was approved to be a part of the 2011 Fall Drive.

C. VA Connection (Bob Corsi): No new developments.

D. Crew Website ( http://www.accrew.org ): No new developments.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. Volunteer Recruitment in Bellevue: No new developments.

G. 2011 Deployment (2-15 Jun 11): With all the wet weather in KY, the Construction Director has requested Sister Nancy to provide status of progress on the Ridner home foundation. The on-site crew list still includes 30 volunteers. The material list for Lumber King and the subcontractor work descriptions for the plumbing and electrical work were mailed to Sister Nancy on 11 Apr 11. The Construction Director ordered the kitchen cabinets ($1,760.22) and vinyl siding materials and a 2-ft bi-fold door with jambs ($672.23) from Lowe’s (Ron Kutay) of Somerset, KY, on 6 May 11. Sister Nancy has indicated that the Lowe’s materials can be temporarily stored at the Eagle Community Center. On 6 May 11, an email from Jim Cmolik of Hills and Hollers indicated that the cost of lodging at St. Joe’s Inn will be increased from $50 to $60 per person per week. This lodging cost increase will cause the berthing cost for our 30 volunteers to go from $1,650 to $1,980. President Vicki Edwards reported to the Construction Director that a bisque “over-the stove” microwave has been purchased for about $200 from NFM, at savings of about $50. Ted and Alice Laski have donated $500 for the Ridners to buy a electric stove.

7. New Business: None.

8. The Crew Meeting was adjourned at 7:40 PM. The next meeting was set for 7 PM, Wed, 13 Jul 11, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

9 February 2011 Subject:  Minutes of Board Meeting 1.  The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 3 of 5 directors present, a quorum of the Board did exist.  2.  Attendance at the Meeting included: Marcel Moreau George Ziska, Jr. Mark White Ron Strawn 3.  The minutes of the meeting held on 12 January 2011, were approved. 4.  Treasurer’s Report:  Treasurer Janelle Smith provided the following financial status to the Secretary, as of 31 Jan 11: Checking Account:  $3,447.34; Money Market:  $43,434.89; Progress on 2011 $42,000 Fundraising:  6.8 % 5.  Finance Director’s Report:  Finance Director Mark White discussed the following items:        A.  Al Can Recycling:  One attendee brought cans.                B.  Offutt Chapel Designated Offerings:  The Chapel Accounting Assistant reported that the Protestant designated offering on 6 Feb 11, has an unofficial total of $2,809.00.  Although requested, no bulletin notice was put in the Catholic bulletin for the scheduled 13 Feb designated offering.  The Secretary and the Vice-President sent out announcing emails for the Catholic designated offering on 27 Jan and 8 Feb 11.     C.  Church of the Nativity, Burke, VA:  Bob Corsi reported that the offering total is near $31,000, as of 31 Jan 11.     D.  Bowl-a-thon, 1:30 PM, Sat, 12 Mar 11:  To date, 9 bowlers have signed up for this event.     E.  CFC/United Way:  Results of 2010 Fall CFC Drive will be available in Mar 11.     F.  Other Ideas:  Kathi Narlock provided an email on the Jon Bon Jovi Soul Foundation which funds housing throughout the country.  However, the foundation info indicates that grant requests are not solicited.  More info will be requested.  6.  Old Business:     A.  Update of Membership Roster:  No changes were noted on the roster.         B.  Combined Federal Campaign:   The 11th 2010 CFC distribution check for $780.48 was received on 28 Jan 11.  If this was the last distribution check, there would be shrinkage of $497.51, from the original net donation total of $6,738.99.  The Crew has received the 2011 CFC application which is due on 18 Mar 11.     C.  VA Connection (Bob Corsi):  Bob provided names of 20 VA onsite crew volunteers.         D.  Crew Website ( http://www.accrew.org ):  Webmaster duties were transferred from Sarah Edwards to Rick and Kathi Narlock.  The site has been updated.          E.  Colorado (CO) Connection (Gary Piper):  Gary, Corey and two other volunteers will be coming from CO.     F.  Volunteer Recruitment in Bellevue:  No new developments.     G.  2011 Deployment (2-15 Jun 11):  Sister Nancy Sutton of the Good Shepherd Mission has selected Ricky and Tabatha Ridner for our 2011 home.  The Ridners have two daughters, Takelia and Takayla.  The Ridner Family is currently living an unhealthy and unsafe trailer.  The onsite crew list currently includes 32 volunteers, as follows:  Food Crew:  3; Building Crew:  22; Finish Crew:  7.  The Construction Director has requested additional info from Sister Nancy for doing the floor plan.  The gift list for the Ridner Family could include some home appliances.     H.  Donor List:  The Secretary continues the update the list.     I.  Order Crew Hats:  The Secretary has ordered 24 hats from Rapid Graphics & Signs.        J.  IRS Forms:  The Secretary provided the Treasurer the Form 990 for the CFC application.  The 2010 Form 990EZ for the IRS is not available yet on the IRS website.                        7.  New Business:      A.  Nonprofit Corporation Biennial Report:  The Secretary submitted this required report to the NE Secretary of State which includes the names and addresses of the Board of Directors and a $20.00 fee.                         8.  The Crew Meeting was adjourned at 8:45 PM.  The next meeting was set for 7 PM, Wed, 9 Mar 11, at 9803 S. 21st Circle. George Ziska, Jr.                                            Secretary     

Subject: Minutes of Board Meeting

10 November 2010

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Mark White
Ron Strawn
Donna Vogt

3. The minutes of the meeting held on 13 October 2010, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following report to the Secretary: Checking account: $5,345.67; Money Market: $38,429.79; Progress on 2011 $42,000 Fundraising Goal: 2.4%

5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Al Can Recycling: Secretary turned in 67 lbs of cans on 18 Oct 10, at $0.35 per lb for a total of $23.45. Since the Carter Lake recycling site was not used (which pays $0.50 per lb), the Secretary donated a “Carter Lake” penalty of $0.15 per lb for total of $10.05.

B. Outback Raffle (Oct-Nov 10): After contacting the Outback manager, Donna set the 3 raffle prizes at $120, $60 and $45. Donna is now distributing tickets. The Secretary got an article and photo in the 3 Nov Bellevue Leader. At the Harlan Road No Frills on 6 Nov, 21 tickets were sold and $32 in public donations were received. Selling tickets at the Galvin Road Baker’s on 13 Nov, still awaits approval. Donna set the drawing date for Monday, 6 Dec 10. Attendees were encouraged to eat at the Outback after the drawing. To date, 30 tickets have been sold. With 274 tickets sold in 2009, President Vicki Edwards set a goal of selling 300 tickets in 2010.

C. Offutt Chapel Designated Offerings: The Chapel Accountant indicated that the Catholic designated offering will be held on Sunday, 13 Feb 11, and the Protestant designated offering was changed to Sunday, 20 Feb 11 at the 0900 Service. The Catholic Pastoral Assistant indicated that a guest book would not be allowed at the designated offerings since it would interpreted as fundraising.

D. Church of the Nativity, Burke VA Designated Offering: No word on date yet.

E. Bowl-a-thon (Mar 11): No developments.

F. CFC/United Way: Results of 2010 Fall CFC Drive will be available in Mar 11.

G. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: The Secretary has provided rosters to Board members.

B. Combined Federal Campaign: The 8th 2010 distribution check for $511.84 was received on 16 Oct 10.

C. VA Connection (Bob Corsi): No new developments.

D. Crew Website ( http://www.accrew.org ): No new developments.

E. Colorado (CO) Connection (Gary Piper): Gary had successful back surgery on 25 Oct 10.

F. Volunteer Recruitment in Bellevue: President Vicki Edwards called the Catholic Chapel Pastoral Assistant during the meeting and they agreed on a revised date of 12 Dec 10, for the Crew’s Thank You Breakfast at the Offutt Chapels. The Catholic Chapel Pastoral Assistant will do the facilities reservations. Catholic Confirmation students are interested in working this event. Vicki will discuss this event with Chaplain Dabbs, the Senior Protestant Chaplain.

G. 2011 Deployment (2-15 Jun 11): Tony Erba (WI) volunteered for the on-site crew.

H. Revised Account Signature Authority: Necessary paperwork was completed at Great Western Bank, Galvin Road Branch, on 21 Oct 10. The Treasurer submitted paperwork for the Fidelity money market account.

7. New Business: None.

8. The Crew Meeting was adjourned at 8:57 PM. The next meeting was set for 8 PM, Wed, 8 Dec 10, at 9803 S. 21st Circle. President Vicki Edwards requested that we consider a 7 PM start time for 12 Jan 11 meeting and thereafter.

George Ziska, Jr.
Secretary