Appalachian Construction Crew, Inc.

14 March 2012

Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Stu Martin
Ron Strawn
Donna Vogt

3. The minutes of the meeting held on 8 February 2012, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status to the Secretary, as of 29 Feb 12: Checking Account: $40,086.54; Money Market: $49,030.17; Progress on 2012 $45,000 Fundraising Goal: 87.9 %

5. Finance Director’s Report: The Secretary George Ziska, Jr. discussed the following items:
A. Cans for 2 X 4’s: One attendee brought cans.

B. VA Designated Offering, 14-15 Jan 12: Received a check for $36,446.00 from the Church of the Nativity of Burke, VA. This offering is a new record over the 2010 total of $35,487.58.

C. Offutt Chapel Designated Offering, Sun, 11 Mar 12: Notices were included in the Catholic Parish bulletins on 19 and 26 Feb 12 and 4 and 11 Mar 12. The Chapel Accountant indicated the Catholic offering was $2,619.54. Last year’s Catholic offering was $3,078.05. The total Catholic/Protestant offering average is $6,758.36.

D. Bowl-a-thon, 1 PM, Sat,10 Mar 12: The Secretary indicated that 11 bowlers had total pin count of 1,389. 1 additional bowler’s score of 120 will be added to the total pin count. Vice-President Marcel Moreau turned in his and Debbe’s pledge sheets with their donations. Still await to scores from two Topeka bowlers..

F. CFC/United Way: Results of 2011 Fall CFC Drive will be available in Mar 12.

G. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: None .

B. Combined Federal Campaign: The 2012 CFC application was submitted on 12 Mar 12.

C. VA Connection (Bob Corsi): No new developments.

D. Crew Website ( http://www.accrew.org ): No new developments.

E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: No new developments.

G. 2012 Deployment (1-12 Jun 12): The Construction Director received approval of the four final drawings on the Taylor Family home. An additional 5th final drawing on the foundation/floor was sent to Harry Wallace, the Good Shepherd Mission P.O.C., on 12 Mar 12. The Taylor Gamily approved the Crew’s selection and plan for the kitchen cabinets. Material lists have been sent to Lumber King of Whitley City and Lowe’s of Somerset. The crew list remains unchanged at 30 volunteers (9–NE; 4–CO; 1–TX; 1–OH; VA–15). Harry Wallace provided the following info on subcontractors: Foundation/Subfloor: Curtis Campbell will not be used due to health and new subcontractor payment procedures and the work will be split between several others; Plumbing: Rick Stephens’ bid was $3,150 (up from $2,450 due to the additional half bath); HVAC: A bid of $3,400 has been received from a contractor recommended by the plumber and electrician; Electrical: James Sumner’s bid is $4,500 (up from $4,000 due to the additional half bath and the HVAC wiring); Septic Tank and Field: A bid of $4,200 (including house footing excavation) has been received. The NAHB-OSHA Safety Handbook was passed around the room. The Construction Director provided a road map route to Whitley City, KY. The Berthing Plan includes 25 men and 5 women. During the Building Phase, 22 men and 5 women will be present and 6 men will remain for the Finish Phase. Vice-President Marcel Moreau provided President Vicki Edwards a Factory Direct certificate which will reduce the cost of the microwave oven. Harry Wallace indicated that St. Mildred’s Church in Somerset, KY, is now overseeing the bill paying at the Good Shepherd Mission and now subcontractors must provide an IRS Form W-9 and no cash payments will be allowed.

H. IRS Forms: The Secretary has received the 2011 IRS 990 Form from the Treasurer for 2012 CFC application. The Treasurer still needs to complete the IRS Form 990-EZ for the IRS by 15 May 12.

7. New Business
A. Donor List: After all info is gathered on the Bowl-a-thon, the Secretary will draft a donor list which will be provided to the Taylor Family.

B. Adopt-A-Road on 25th Street: It was decided to do the trash pick up on 25th Street on Sat, 14 Apr 12.

C. Jobsite Canopies: Bob Corsi, Framing/Roofing Crew Leader, requested that five 10’ X 10’ canopies be available at the jobsite. Bob wants 2 canopies for the Break/Food Area, 2 canopies for the cutting areas and 1 rover canopy. VA volunteers will bring 2 canopies and NE will bring one canopy. The Construction Director received Board approval to purchase 2 canopies from Lowe’s at a cost of $99.00 each.

8. The Crew Meeting was adjourned at 7:51 PM. The next meeting was set for 7 PM, Wed, 11 Apr 12, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

8 February 2012

1. The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Marcel Moreau
George Ziska, Jr.
Mark White
Stu Martin
Ron Strawn

3. The minutes of the meeting held on 11 January 2012, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status to the Secretary, as of 31 Jan 12: Checking Account: $3,689.39; Money Market: $49,029.45; Progress on 2012 $45,000 Fundraising Goal: 6.9 %

5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Cans for 2 X 4’s: No new developments.

B. VA Designated Offering, 14-15 Jan 12: Bob Corsi reports that the total is now at $36,000.

C. Offutt Chapel Designated Offering, Sun, 11 Mar 12: The Secretary will submit a bulletin notice request.

D. Bowl-a-thon, 1 PM, Sat,10 Mar 12: The Secretary indicated that 12 bowlers have volunteered (11 bowling at Leopard Lanes and 1 elsewhere). Thru Ron Strawn, Sharon was requested to reserve 3 lanes.

F. CFC/United Way: Results of 2011 Fall CFC Drive will be available in Mar 12.

G. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: Ron Strawn added Sharon’s email address .

B. Combined Federal Campaign: The 11th and final 2011 Distribution check for $526.58 was received on 19 Jan 12. The 2011 distribution “shrinkage” was $462.12. The 2012 CFC application was received via email and is to completed by Friday, 23 Mar 12.

C. VA Connection (Bob Corsi): Bob provided a list of 15 volunteers. The Construction Director mailed an info package, including the final drawings for the Taylor Family home.

D. Crew Website ( http://www.accrew.org ): No new developments.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. Volunteer Recruitment in Bellevue: No new developments.

G. 2012 Deployment (1-12 Jun 12): The Construction Director received email approval of the draft floor plan on 24 Jan 12, with the Taylor Family request to increase the size of the MBR door from 2/6 to 3/0. On 2 Feb 12, the Construction Director sent Harry Wallace, the Good Shepherd Mission P.O.C., the four final drawings (floor plan, kitchen cabinets, HVAC plan and electrical floor plan), the material list and the subcontractor work descriptions. The crew list now has 30 volunteers (9–NE; 4–CO; 1–TX; 1–OH; VA–15). The Days Inn (West side of I-57), Mt. Vernon, IL, will again be the mid-point stopping point for the trip down to KY. The Construction Director indicated that we need to start shopping for the microwave oven. Vice-President Marcel Moreau will provide a certificate from Factory Direct which will allow obtaining the microwave oven below the wholesale cost.

H. IRS Forms: On 31 Jan 12, the Secretary provided the Treasurer the 2011 IRS 990 forms for 2012 CFC application. Also the Secretary now has the 2011 forms and the major contributors list for the Treasurer to complete the IRS Form 990-EZ for the IRS by 15 May 12.

7. New Business: None.

8. The Crew Meeting was adjourned at 7:54 PM. The next meeting was set for 7 PM, Wed, 14 Mar 12, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

14 December 2011

Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards, at 7:20 PM, at 9803 S. 21st Circle, Bellevue, NE. With 5 of 5 directors present, a quorum of the Board did exist. A quorum of the general membership also existed.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
Janelle Smith
George Ziska, Jr.
Mark White
Ron Strawn

3. The minutes of the meetings held on 9 November 2011, were approved.

4. Treasurer’s Report: The following financial status was provided by Treasurer Janelle Smith, as of 30 Nov 11: Checking Account: $7,209.05; Money Market: $44,026.98; Progress on 2012 $45,000 Fundraising Goal: 7.3 %

5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Cans for 2 X 4’s: No new developments.

B. Outback Raffle: A total of 244 tickets were sold for total revenue of $1,220.00, which was 3rd highest over the past six years. The drawing held on Wed, 16 Nov 11, at the Outback restaurant, provided the following winners: $125–Larry Blass; $75–Linda Corteville; $50–Janelle Smith. Eight people attended the Crew dinner, after the drawing.

C. VA Designated Offering, 14-15 Jan 12: No new developments.

D. Offutt Chapel Designated Offering, Sun, 11 Mar 12: Only to be held at the Catholic Parish.

E. Bowl-a-thon, Mar 12: Saturday, 10 Mar 12, was preferred and 3 and 31 Mar 12, were alternative dates. Ron will provide this info to Sharon to discuss with the Leopard Lanes.

F. CFC/United Way: Results of 2011 Fall CFC Drive will be available in Mar 12.

G. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: No changes noted.

B. Combined Federal Campaign: The 8th 2011 Distribution check of $257.60 was received on 19 Nov 11. A check of $43.53 was received from the United Way of the National Capital Area.

C. VA Connection (Bob Corsi): The Construction Director requested that VA volunteer list be finalized.

D. Crew Website ( http://www.accrew.org ): The condition of the site needs some help which has been relayed to the Webmaster. The effects of a possible hack job may be the cause.

E. Colorado (CO) Connection (Gary Piper): Gary confirmed 4 volunteers from CO.

F. Volunteer Recruitment in Bellevue: No new developments.

G. 2012 Deployment (1-12 Jun 12): Harry Wallace, the Good Shepherd Mission P.O.C., has recommended the Ricky and Sara Taylor Family for our 2012 home. The Taylors are taking care of their grandchildren, Austin, 9, Kimberly, 5 and Taylor, 3. The home site is North of Highway 90. Harry has requested that the HVAC work be included and based on his estimate of $3,500, the Construction Director has offered to provide this work as a gift to the family since the need for major appliances is not seen. Harry has also requested that an additional half bath (sink and toilet) be added to the floor plan due to the number of occupants. The Construction Director will try to fit the half bath in the plan but made no promises. Harry has provided some home orientation info but more clarification is still needed. The Crew List currently has a total of 31 volunteers but still needs a lot of volunteers to confirm their availability, particularly from VA. The carpool plan still need another vehicle for the 8 or 9 NE volunteers.

7. New Business:
A. Draft Annual Letter to Donors: The Secretary provided a draft letter which was proof read by the Vice-President Marcel Moreau. The Secretary will get 100 copies made at the UPS store.

B. Crew Board Election for Terms from 1 Jan 12 to 31 Dec 13: The following Board members were unanimously re-elected by the General Membership: President: Vicki Edwards; Vice-President: Marcel Moreau; Secretary: George Ziska, Jr.; Treasurer: Janelle Smith; Finance Director: Mark White; Construction Director: George Ziska, Jr.

8. The Crew Meeting was adjourned at 8:00 PM. The next meeting was set for 7 PM, Wed, 11 Jan 12, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

12 October 2011

Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
George Ziska, Jr.
Janelle Smith
Mark White
Ron Strawn
Stu Martin

3. The minutes of the meetings held on 14 September 2011, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following financial status, as of 30 Sep 11: Checking Account: $3,747.21; Money Market: $44,026.25; Progress on 2012 $45,000 Fundraising: 2.8 %

5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Cans for 2 X 4’s: No new developments.

B. Jon Bon Jovi Soul Foundation: Proposal request sent.

C. Outback Raffle: Before the meeting, Donna Vogt delivered 144 tickets which were distributed to the attendees. Donna confirmed the drawing date of 6 PM, Wed, 16 Nov 11, at the Outback restaurant, with a Crew dinner to follow. The prizes will be $125, $75 and $50 (as in 2010) with a ticket price of $5. Donna will be requested to print at least 150 more tickets so we can exceed the 275 tickets sold in 2010.

D. VA Designated Offering, Jan 12: No new info.

E. Offutt Chapel Designated Offering, Sun, 11 Mar 12: Only to be held at the Catholic Parish.

F. Bowl-a-thon, Mar 12: No new info.

G. CFC/United Way: Results of 2011 Fall CFC Drive will be available in Mar 12.

H. Other Ideas:
(1) Bob Corsi’s old Pentagon office donated $1,500 to the Crew, as a going away gift, thru our website.
(2) Elevationweb, a webpage improvement company, proposed a “Match IT” grant to the Crew equal to the cost of the webpage improvement. The Board decided not to pursue this proposal.

6. Old Business:
A. Update of Membership Roster: New Member Stu Martin was added to the roster.

B. Combined Federal Campaign: The 6th 2011 Distribution check of $477.71 was received on 29 Sep 11. The President, Secretary and Finance Director attended the CFC Kick-off Event on Tues, 20 Sep 11, at the Lied Activity Center. The Crew write-up is on page 11 of the 2011 CFC Brochure and our CFC number remains 61342.

C. VA Connection (Bob Corsi): No new developments.

D. Crew Website ( http://www.accrew.org ): With the donation of $1,500 from Bob Corsi’s old office, Treasurer Janelle Smith learned that PayPal started in 2009, to charge 2.9% of the donation plus $0.30. The Board will request that Rick and Kathi remove this donation option form the website.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. Volunteer Recruitment in Bellevue: No new developments.

G. 2012 Deployment (1-12 Jun 12): Per the Construction Director, Harry Wallace, the Good Shepherd Mission P.O.C., indicated that the family payback policy of the home material costs to the Mission will continue. The Construction Director provided an updated Personal Items to Bring List and passed around the Crew List and Carpool Plan.

H. Sarpy County Adopt-A-Road: Ron Strawn, Stu Martin and George Ziska volunteered for the next street clean-up at 9 AM on 15 Oct 11, starting at Capehart Chapel.

7. New Business:
A. Huskers, 10’ X 10’ Canopy: The Secretary reported that Ed and Sue Domes recently donated a canopy to the Crew.

8. The Crew Meeting was adjourned at 7:42 PM. The next meeting was set for 7 PM, Wed, 9 Nov 11, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary