Appalachian Construction Crew, Inc.

8 September 2010

Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
<!–break–>
2. Attendance at the Meeting included:
Vicki Edwards
Ken Zeiger
George Ziska, Jr.
Mark White
Marcel Moreau
Ron Strawn
Kathi Narlock

3. The minutes of the meetings held on 11 August 2010, were approved with a correction.

4. Treasurer’s Report: Treasurer Janelle Smith was not present to provide a report.

5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Al Can Recycling: One attendee brought cans.

B. Offutt Open House, Sat, 28 Aug 10: Ten (10) Crew volunteers worked the open house. The Omaha World-Herald indicated an estimated two-day attendance of 150,000 people and Mark reported record concession sales. Still await the distribution of profit shares.

C. Outback Raffle (Oct-Nov 10): Donna Vogt was not present to discuss.

D. Offutt Designated Offerings: At the last Catholic Parish Council meeting, the Crew was left on the designated offering list for this year but the new Catholic Chaplain indicated that the Crew would not be on the list every year. Ron Strawn suggested that an email be sent to the Chapel Account Manager to find out the dates of Catholic and Protestant designated offerings. The Secretary will send this email. Marcel Moreau suggested that the Crew have a guest sign-up book at this year’s designated offering so donors could be sent Crew thank you letters and receipts for their donations. President Vicki Edwards will follow up on the guest book idea with Catholic Pastoral Assistant.

E. Church of the Nativity, Burke VA Designated Offering: No word on date yet.

F. Bowl-a-thon (Mar 11): No developments.

G. CFC/United Way: Results of 2010 Fall CFC Drive will be available in Mar 11.

H. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: No changes were noted on the roster.

B. Combined Federal Campaign: The 6th 2010 distribution check for $739.41 was received on 24 Aug 10.

C. VA Connection (Bob Corsi): No new developments.

D. Crew Website ( http://www.accrew.org ): The 2010 deployment photos still need to be inputting.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. Volunteer Recruitment in Bellevue: With the potential removal of the Crew from the Offutt Catholic Chapel designated offering list for at least next year and the Crew‘s restricted visibility at the Chapel for interesting future volunteers, a discussion pursued for a possible new “home“ for the Crew. President Vicki Edwards thought we should give the new Catholic Chaplain a chance to adjust his attitude toward the Crew. Finance Director Mark White and Ron Strawn still thought it was good idea to do a Thank You Breakfast to publicize our cause at the Chapel and possibly obtain more local volunteers. The current military deployment demands may be a factor in active duty members not being interested in another week away from their families to build a home. If the Crew tries to affiliate with another church or organization, Mark indicated that we need to first determine what kind of support we are seeking such financial or being a new ministry of the organization. The current economic conditions also make it difficult to become part of another organization already strapped with many projects and reduced revenues.

G. Trailer Switch: The Secretary obtained USAA insurance ($250 Deductible with a partial 6-month premium of $5.61) and registered the trailer in Sarpy County (cost $34.75).

H. 2010 Deployment (3-16 Jun 10): Finish Crew Leader Ken Zeiger provided the drywall mixing drill and was paid $68.99.

I. 2011 Deployment (2-15 Jun 11): The Construction Director passed around the crew list.

J. Base Liability Insurance Waiver: Since several inquiries to the Base Services Squadron have not yielded an updated status and since this waiver was not requested with this year‘s Private Organization Annual Review/Revalidation, the Secretary recommended that this item be removed from the meeting agenda.

K. Receipts Printing: The Secretary received 400 receipts (without perforations) on 25 Aug 10, for $29.09 from the UPS Store.

L. Plaque Addition: The Secretary re-installing the plaque in Capehart Chapel hallway.

M. Sarpy County Adopt-A-Road on 25th Street: Five Crew members volunteered for this local community activity. We will meet at the Capehart Chapel parking lot at 9 AM on Sat, 18 Sep 10.

7. New Business:
A. Private Organization Annual Review/Revalidation: The Secretary submitted this required report to the Base Services Squadron on 19 Aug 10. Requested information included in the report: (1) Board of Directors’ names with email addressees and phone numbers, (2) Bank Statement of 30 Jul 10, (3) Income and Expense Statement from Jul 09 to Jun 10, and (4) Approved Meeting minutes for May and Jul 10.

B. Vice-President Replacement: The Secretary presented outgoing Vice-President Ken Zeiger a Crew hammer in appreciation for his service as Vice-President from Jan 06 to Sep 10. Marcel Moreau volunteered to complete the remainder of the Vice-President’s term, thru 31 Dec 11, and received a Board pro tem appointment. The Secretary has requested the Treasurer to provide the necessary paperwork for changing signature authorities for the bank checking and money market accounts.

8. The Crew Meeting was adjourned at 8:46 PM. The next meeting was set for 8 PM, Wed, 13 Oct 10, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
<!–break–>
2. Attendance at the Meeting included:
Vicki Edwards
Ken Zeiger
George Ziska, Jr.
Mark White
Marcel Moreau
Donna Vogt
Kris Woods
Ron Strawn
Kathi Narlock

3. The minutes of the meetings held on 14 July 2010, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith was not present to provide a report.

5. Finance Director’s Report: Finance Director Mark White discussed the following items:
A. Al Can Recycling: Three attendees brought cans.

B. Offutt Open House, Sat, 28 Aug 10: Volunteers reminded of the show time of 0730 for checking into HR Central which is located to the right of the Fire Station gate. Mark will submitted the Crew list of volunteers to MSGT Pawlikk (pawlikk@offutt.af.mil ); however, Kris Woods will replace Kathi Narlock and Paul Loftquist will replace Ron Strawn on the list. The Secretary will bring extra Crew shirts and hats. The Secretary again provided the latest Temporary Food Booth Training Guidelines. The Secretary will provide a signature list of all our volunteers that certifies understanding of the food handling guidelines for posting in the stands. The Thunderbirds are now on the schedule.

C. Outback Raffle (Oct-Nov 10): Donna Vogt again volunteered to head up to fundraiser. Donna will be contacting Outback for the amount of certificates to be provided, scheduling the drawing date and getting tickets printed.

D. Offutt Designated Offerings: Catholic and Protestant offerings have not been confirmed.

E. Church of the Nativity, Burke VA Designated Offering: No word on date yet.

F. Bowl-a-thon (Mar 11): No developments.

G. CFC/United Way: Results of 2010 Fall CFC Drive will be available in Mar 11.

H. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: No changes were noted on the roster.

B. Combined Federal Campaign: The 5th 2010 distribution check for $652.89 was received on 23 Jul 10.

C. VA Connection (Bob Corsi): No new developments.

D. Crew Website ( http://www.accrew.org ): The Secretary provided the 2010 deployment photos to President Vicki Edwards for inputting on the website.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. Volunteer Recruitment in Bellevue: No new developments.

G. Trailer Switch: The Vice-President Ken Zeiger and Secretary deliver the trailer to Don and Marilyn Galaska’s farm on Thursday, 12 Aug 10. Ken provided a bill of sale to the Secretary with other info on the trailer for re-registrating the trailer in Sarpy County. Ken will provide keys for the trailer doors and tongue lock.

H. 2010 Deployment (3-16 Jun 10): Sister Nancy confirmed that the Taylor Family is living in their new home. Finish Crew Leader Ken Zeiger provided his recipes for diluting the Lumber King stiff compound mix for the drywall finishing and the ceiling texturing and ordered a mixing drill online for $68.99. On 27 Jul 10, Sister Nancy provided an updated breakdown of the Taylor home costs which indicated an additional $350 was needed which the Secretary sent on 3
Aug 10. An updated comparison of 2009/2010 home costs was provided by the Construction Director.

I. 2011 Deployment (2-15 Jun 11): The Construction Director passed around the crew list.

J. Base Liability Insurance Waiver: No new developments.

K. Receipts Printing: The Secretary ordered 400 receipts (without perforations) for about $27 from the UPS Store.

L. Plaque Addition: The addition has been completed by Secretary and will schedule a time for re-installing the plaque in Capehart Chapel.

7. New Business:
A. Sarpy County Adopt-A-Road on 25th Street: The activity was scheduled for 9 AM, Sat, 18 Sep 10, at Capehart Chapel.

8. The Crew Meeting was adjourned at 8:46 PM. The next meeting was set for 8 PM, Wed, 8 Sep 10, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
<!–break–>
2. Attendance at the Meeting included:
Vicki Edwards Ken Zeiger George Ziska, Jr. Janelle Smith Marcel Moreau
Ron Strawn Kathi Narlock

3. The minutes of the meetings held on 14 April 2010, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided a report on our financial status, as of 30 Apr 10: Checking Account: $12,180.72; Money Market: $67,716.90; Progress on 2010 $42,000 Fundraising: 118.5 %.

5. Finance Director’s Report: Since Mark White was not present, the Secretary discussed the following items:
A. Al Can Recycling: One attendee brought cans.

B. Bowl-a-thon: An additional $20.00 was turned in by Kathi Narlock, which makes the final total $1,797.05.

C. Pepsi Refresh Project: The Crew was not in the top ten projects and will not receive the $25,000 award.

D. Offutt Open House, Sat, 28 Aug 10: Currently, we have nine of the ten volunteers needed to receive one profit share. From the 3 May Shares Meeting, the Crew will be assigned to work in two Michael’s Concessions stands which sell various fast food items. We are required to arrive at 0730 and check into HR Central which is located to the right of the Fire Station gate. It is important to check in and out of HR Central, in order to prove the presence of 10 volunteers. The Crew list of volunteers needs to be submitted to MSGT Pawlikk ( pawlikk@offutt.af.mil ) by 30 Jul 10. We will be wearing Crew shirts and hats (with no hat a hair net will be required). No open toed shoes are allowed. Temporary Food Booth Training Guidelines were passing around to volunteers to read. A signature list of all our volunteers that certifies the completion of the food training must be posted in the stands with a copy provided to Pierre Flatowicz of the Services Squadron. Pierre estimated that one profit share would be worth between $1,300 to $1,700, depending on good weather. The profit share will be paid in mid-Sep 10.

6. Old Business:
A. Update of Membership Roster: No changes were noted on the roster.

B. Combined Federal Campaign: The second 2010 distribution check for $391.25 was received on 23 Apr 10. The Crew has been approved for the 2010 CFC Fall Drive. A check for $116.92 was received from the United Way of the National Capital Area on 1 May 10.

C. VA Connection (Bob Corsi): Bob deleted and added one name to the list of 14 VA volunteers.

D. Crew Website ( http://www.accrew.org ): No new developments.

E. Colorado (CO) Connection (Gary Piper): Gary indicated that by using the fabricated steel mud sills, the bottom pole attachment for the pump jack scaffolding is not required. Gary has been discussing his strategy for using the pump jack scaffolding. Gary’s latest email on the use of the scaffolding was provided to Marcel Moreau of the Siding Crew.
F. Volunteer Recruitment in Bellevue: No new developments.

G. Trailer Switch: No new developments.

H. 2010 Deployment (3-16 Jun 10): The Construction Director ordered the kitchen cabinets from Lowe’s in Somerset, KY, on 17 Apr 10. President Vicki Edwards has ordered the over-the-stove microwave from Menards. The onsite Crew now has 25 volunteers. The Construction Director and Vice-President will leave on Wed, 2 Jun 10, and will make a mid-point stop in Mt. Vernon, IL. Marcel Moreau and the two cooks will leave on Thurs, 3 Jun 10. The Treasurer needs to receive carpool gas receipts before 30 Jun 10. The Construction Director will bring a router for finishing the kitchen countertop end edges.

I. Crew Shirt Order: On 15 Apr 10, the Secretary pick-up 12 large shirts from C & C Tailor Shop (Beryl Chase) at a total cost of $136.89 ($11.33 per shirt). Current inventory is now 13 large and 8 extra large shirts.

J. Base Liability Insurance Waiver: No new developments.

K. Donor List: The list passed around to find errors and omissions. The Secretary will obtain a document frame for the list and a 5 X 7 matte frame for the family/crew photo and signatures.

7. New Business:
A. Receipts Printing: The Secretary needs to get some more receipts printed and is planning to go to a new source, the UPS Store.

B. Plaque Addition: The Secretary is work a 12-house addition to the Crew plaque which lists the names of all the families helped.

C. Trailer Loading Schedule: Vice-President Ken Zeiger set Tues, 1 Jun 10 for loading the trailer.

8. The Crew Meeting was adjourned at 8:50 PM. The next meeting was set for 8 PM, Wed, 14 Jul 10, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

1. The informal Meeting was opened by Secretary George Ziska, Jr., at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. Although 3 of 5 directors were present, the President and Vice-President were absent, so a quorum of the Board did not exist.
<!–break–>
2. Attendance at the Meeting included:
George Ziska, Jr.
Janelle Smith
Mark White
Marcel Moreau

3. The minutes of the meeting held on 10 February 2010, were reviewed and will be approved at our next meeting.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status as of 28 Feb 10:: Great Western Checking: 40,319.25; Fidelity Money Market: $37,715.06; Progress on 2010 $42,000 Fundraising Goal: 99.1%.

5. Finance Director’s Report: Mark White discussed the following items:
A. Al Can Recycling: No new developments.

B. Church of the Nativity, Burke, VA Offering: A check for $35,487.58 was received on 22 Feb 10.

C. Bowl-a-thon, 1 PM, Sat, 27 Mar 10: Seven bowlers remain on the list. The cost of bowling 3 games and shoe rental at Leopard Lanes will cost $5.00.

D. CFC/United Way: 2010 CFC Distribution will be $6.738.99

E. Pepsi Refresh Project: The Secretary indicated that the Crew has successfully completed the first step on 1 Mar 10, in getting our $25K grant request for review. The second step will be acceptance as 1 of 1,000 projects on 1 Apr 10 for voting, throughout Apr 10. The second step will require promoting our project thru requesting many people to vote for our project on the pepsi.refresheverything.com website. The final step would be selection as 1 of the 10 $25K grants on 1 May 10. The final step will require IRS 501(c)(3) nonprofit corporation documentation and a letter of reference. The Secretary has the IRS documentation and has located a donor to write a letter of reference.

F. Offutt Open House, Sat-Sun, 28-29 Aug 10: Ten volunteers will be required for one share of the profits. We will again request to work on Saturday.

G. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: The Secretary requested for any changes in roster.

B. Combined Federal Campaign: The Treasurer questioned the 2009 Distribution shrinkage of $276.88, reported at the last meeting by the Secretary. The 2010 Distribution of $6,738.99 is a record amount for 15 years of CFC participation and over twice the average distribution of $3,027.71. The Secretary sent out acknowledgement letters to six CFC donors. The Crew has received a notice from the CFC indicating that a Freedom of Information Act request has been received for all the information backing up the 2009 CFC brochure which would mean that all the information on our 2009 application could be provided to the requestor.

C. VA Connection (Bob Corsi): Bob will provide the list of 15 VA volunteers by 31 Mar 10. Due to the homeless situation of the Taylor Family, Bob requests that the Crew consider additional appliances, as gifts. The Secretary has requested Sister Nancy to provide priority list of possible additional gifts for the Taylor Family.

D. Crew Website ( http://www.accrew.org ): The President and Webmaster have completed the updating of the website with the 2009 Deployment photos, the Outback Raffle winners and the wording of the 2010 Annual Report to Donors.

E. Colorado (CO) Connection (Gary Piper): The Secretary sent the pump jack scaffolding instructions to Gary.

F. Volunteer Recruitment in Bellevue: No new developments.

G. Trailer Switch: No new developments.

H. 2010 Deployment (3-16 Jun 10): Sister Nancy sent 2 photos of the site. Mark White volunteered to scan and email the site photos to the Crew Leaders. The Construction Director sent the proposed floor plan, on 1 Mar 10, to Sister Nancy for review by the Taylor Family. The floor plan includes a combined bath and utility room which has been confirmed to be acceptable to the local inspection authorities (Health Dept. for the plumbing and the RECC for the electrical). The Construction Director discussed the change of the combined bath and utility room with Rick Stephens, the plumbing subcontractor, who will now not frame any walls, before the Crew arrives, but he will start work on Sat, 5 Jun 10, so the plumbing rough-in inspection can be done on Mon, 7 Jun 10. The Construction Director also sent the plan for the kitchen cabinets. The Crew is again proposing to use Kitchen Kompact “Richwood Lite” cabinets from Lowe’s in Somerset. The Construction Director provided the pump jack scaffolding instructions to Marcel Moreau of the Siding Crew for study. The current list of possible gifts to the Taylor Family includes: (1) Interior Paint; (2) Flooring; (3) “Over-the-Stove” Microwave (from NE); (4) Quillows for the 2 Taylor children; (5) Burke, VA Clothes and Household Goods; (6) Other appliances based on the Taylor Family’s priority list and available Crew funds.

I. Crew Shirt Order: The Secretary reported that C & C Tailor shop has the shirts but the stitching still needs to done on the 12 Large shirts ordered on 21 Oct 09. C & C Tailor Shop is aware that the Crew needs the shirts by 1 Jun 10.

J. Base Liability Insurance Waiver: The Secretary left a message on 10 Mar 10, with Heidi Snyder of the Base Services Squadron, for an update on the waiver request.

K. Donor List: The Secretary requested for any additional names for this list which will be provided to the Taylor Family.

L. 2009 IRS Tax Forms: IRS Forms are now available in the IRS website.

M. Update Safety Plan: The Construction Director received the 5 copies of the NAHB-OSHA Jobsite Safety Handbook for $11.95 each plus shipping for a total of $67.75. The handbooks were sent to Crew Leaders on 16 Feb 10.

7. New Business:
A. Adopt-A-Road on 25th Street: The Secretary proposed doing the street clean-up on Sat 17 or 24 Apr 10, at 9 AM.

8. The Crew Meeting was adjourned at 8:45 PM. The next meeting is set for 8 PM, Wed, 14 Apr 10, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary