Appalachian Construction Crew, Inc.

8 April 2009

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.

2. Attendance at the Meeting included:
Vicki Edwards
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Ken Zeiger
George Ziska, Jr.
Mark White
Ron Strawn
Gary Sogard
Donna Vogt

3. The minutes of the meetings held on 11 March 2009, were approved.

4. Treasurer’s Report: Although Treasurer Janelle Smith was not present the Secretary provided the following approximate status: Great Western Checking: $32,359.73; Fidelity Money Market: $37,759.55; Progress on 2009 $42,000 Fundraising Goal: 105.0%.

5. Finance Director’s Report: Mark White discussed the following items:
A. Al Can Recycling: No new developments.

B. Wells Fargo Bank Grant Request for $3,600: Website indicates that the request was submitted (19 Jan 09) but no news yet on whether the grant will be forthcoming.

C. VA Designated Offering, 10-11 Jan 09: The Church of the Nativity check for $25,362.47 was received on 16 Mar 09.

D. Offutt Chapel Designated Offerings (11 AM Protestant, Sun, 8 Feb 09; Catholic Sat-Sun, 7-8 Mar 09): A Chapel check for $2,802.42, from the Catholic Masses was received on 21 Mar 09, which makes the total designated offering $4,312.42 compared to a 20-year average of $7,083.26.

E. Bowl-a-thon, 1:30 PM, Sat, 14Mar 09: Eight bowlers had a total pin count of 1,128 and a total of $1,500.00 was raised compared to the 14-year average of $1,499.81.

F. Concession Stands, Rosenblatt, NU vs. CU: Volunteers were requested to work two 2-man beer stands for the game on Tues, 21 Apr 09 (show time: 4 PM) and three 2-man beer stands for the game on 12 May 09 (show time: 4:30 PM). When Centerplate confirms our requests and the show times, volunteers will be emailed.

G. Gas Raffle, May 09: Since we have now exceeded our fundraising goal, this event will now not be done.

H. KY Sponsor, Jun 09: Wal-Mart (TN & KY): A grant application was submitted to the store in Somerset, KY.

I. Offutt Open House, Sat, 29 Aug 09: A mandatory briefing will be held on at 9 AM, Thurs, 30 Apr 09 in the Community Center Ballroom. The Finance Director and the Secretary plan to attend. We need to confirm the number of volunteers for submission of names to the Base in the Jul-Aug timeframe.

J. Other Ideas: A check for $600 was received from the NAS Meridian, MS Chapel on 23 mar 09, due to the help of Ed Donohoe.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.

B. Combined Federal Campaign: The shrinkage from the 2008 distribution is $560.03, which is caused by personnel retirements throughout all CFC agencies and not just tied to our donor group. The first check of $202.58 for the 2009 distribution was received on 12 Mar 09. Based on 1996 CFC ruling, the Crew must have dedicated, exclusive phone which the general public has easy access (i.e., listed in the phone book). The 2009 CFC application was submitted on 31 Mar 09.

C. VA Connection (Bob Corsi): Based on Sister Nancy’s description of the 2009 home site, Bob is concerned about the slope.

D. Crew Website ( http://www.accrew.org ): The Secretary requested the President to ask the Webmaster to update the Website with the 2009 Annual Report to Donors.

E. Colorado (CO) Connection (Gary Piper): A possible additional volunteer could be coming from CO. After receipt of site photos, Gary is not concerned about the slope.

F. 2009 Deployment (4-17 Jun 09): The Construction Director passed around the on-site crew list and the carpool plan. Site photos and a letter from Karen Tucker, the 2009 homeowner, were passed around. Karen is a divorced, single mother with two sons, Owen, 9 and Austin, 8, and are currently living a trailer at the site. The desired floor plan will be similar to the 2005 (Renfro) home. The floor plan and the kitchen cabinet plan were passed around the room. A new septic tank and field will be required (with past costs of $2,000). Sister Nancy is working on getting the plumbing and electrical subcontractors. Vice-President Ken Zeiger will be getting another tire and rim for the trailer. The Secretary will get an additional expandable plank and 3-foot portable bench for the finish work. Head Cook Vicki Edwards indicated that Kris Woods has volunteered to be the Assistant Cook. Vicki received a $1,500 Crew check for food costs. President Vicki Edwards found a over-the-range microwave at Best Buy for $169.00, but still continue to look. The Construction Director proposed the following gifts for the Tucker Family: (1) over-the-range microwave (approx. $200); (2) paint for a primer and one finish coat (approx. $400); (3) flooring (vinyl and carpeting) ($1,500 in 2008) and (4) materials from Bellevue (Approx. $600).

G. Donor List: The Secretary passed around the donor list for omissions and corrections.

7. New Business:
A. Adopt-A-Road, 25th Street: Volunteers preferred to work on Sat, 25 Apr 09, at 9 AM.

B. IRS Form 990EZ: This annual submission was mailed to the IRS on 31 Mar 09.

8. The Crew Meeting was adjourned at 8:50 PM. The next meeting is set for 8 PM, Thurs, 14 May 09, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

11 February 2009

1. The informal Meeting was opened by Secretary George Ziska, Jr., at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With only 2 of 5 directors present, a quorum of the Board did not exist.

2. Attendance at the Meeting included:
George Ziska, Jr. Mark White Kathi Narlock Ron Strawn Marcel Moreau
Donna Vogt

3. The minutes of the meeting held on 14 January 2009, were reviewed and will be approved at our next meeting.

4. Treasurer’s Report: The Secretary provided the following status as of 31 Jan 09, which was delivered by Treasurer Janelle Smith, before the meeting: Great Western Checking: $2,699.46; Fidelity Money Market: $37,727.46; Progress on 2009 $42,000 Fundraising Goal: 26.5%.

5. Finance Director’s Report: Mark White discussed the following items:
A. Al Can Recycling: The Secretary reported the price is now at $0.20 per pound. Kathi Narlock will check the price at Pepsi-Cola Bottling.

B. Wells Fargo Bank Grant Request for $3,600: The grant request was submitted on 19 Jan 09, but no results are back yet.

C. VA Designated Offering, 10-11 Jan 09: Bob Corsi reported to the Secretary that the offering now totals $25,300.

D. Offutt Chapel Designated Offerings (11 AM Protestant, Sun, 8 Feb 09; Catholic Sat-Sun, 7-8 Mar 09): The Protestant Service and Religion Education donated $1,510.00.

E. Bowl-a-thon, Mar 09: Two additional pledge sheets were given to Donna Vogt.

F. Concession Stands, Rosenblatt, NU vs. CU: The games are scheduled for Tues, 21 Apr 09 (show time: 4 PM) and Tues, 12 May 09 (show time: 4:30 PM). Those present appear to favor working beer stands.

G. Gas Raffle, May 09: No new developments.

H. KY Sponsor, Jun 09: Wal-Mart (TN & KY): Applications to be submitted prior to our Jun 09 deployment.

I. Offutt Air Show, Sat-Sun, 29-30 Aug 09: Volunteers were requested for Sat, 29 Aug 09. Ten (10) volunteers will be needed to get one share of the profits.

J. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.

B. Combined Federal Campaign: A distribution check for $422.37 was received on 30 Jan 09. The 2009 CFC application has been received and is due on 9 Apr 09. Revised instructions for the pro forma IRS Form 990 were provided to the Treasurer.

C. VA Connection (Bob Corsi): Bob has provided a partial list of his volunteers.

D. Crew Website ( http://www.accrew.org ): The Secretary reported that the minutes have been updated thru Dec 08.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. 2009 Deployment (4-17 Jun 09): The Construction Director passed around the on-site crew list and the carpool plan. Still no word from Sister Nancy on the 2009 family. Jim Cmolik of Hills and Hollers sent an email that indicated that the berthing donation at St. Joe’s Inn will be increased to $50 per person per week. With the 26 on-site volunteers, as we had in 2008, the berthing charge would be $1,400. Reservations have been made for the St. Joe’s Inn from 4-17 Jun 09. Kathi Narlock questioned the need for the chest freezer since she is willing to provide some freezer space for the upcoming deployment food.

G. Update Letter to Donors: The Secretary passed around a draft letter for review. The Secretary will get 200 half size, blue copies printed.

H. Offutt Catholic Parish Bulletin Ad: No request received yet from the Liturgical Publications, Inc. However, the value of the ad is still is question by those present.

7. New Business: None.

8. The Crew Meeting was adjourned at 8:45 PM. The next meeting is set for 8 PM, Wed, 11 Mar 09, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

14 January 2009

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 5 directors present, a quorum of the Board existed.

2. Attendance at the Meeting included:
Vicki Edwards
George Ziska, Jr.
Mark White
Kathi Narlock
Ron Strawn
Gary Sogard

3. The minutes of the meeting held on 10 December 2008, were approved.

4. Treasurer’s Report: The Secretary provided the following status as of 31 Dec 08, which was delivered by Treasurer Janelle Smith, before the meeting: Great Western Checking: $2,666.05; Fidelity Money Market: $37,683.11; Progress on 2009 $42,000 Fundraising Goal: 26.3%.

5. Finance Director’s Report: Mark White discussed the following items:
A. Al Can Recycling: The Secretary saw a newspaper article that the low price per pound could be related to the lack of demand in the world wide economy.

B. Wells Fargo Bank Grant Request for $1,000: As provided with last year‘s grant request, a current income and expense statement will be needed. The Secretary will put together a statement with the help of the Treasurer for 2008.

C. VA Designated Offering, 10-11 Jan 09: Bob Corsi reported to Secretary the initial weekend offering was $22,000 and that this number is expected to grow.

D. Offutt Chapel Designated Offerings (11 AM Protestant, Sun, 8 Feb 09; Catholic Sat-Sun, 7-8 Mar 09): No changes in the dates.

E. Bowl-a-thon, Mar 09: The Secretary reported that Sharon Strawn has reserved 4 lanes for 1:30 PM on Sat, 14 Mar 09. Pledge sheets were passed out.

F. Concession Stands, Rosenblatt, NU vs. CU: The games are scheduled for Tues, 21 Apr 09 (show time: 4 PM) and 12 May 09 (show time: 4:30 PM). Volunteers were requested.

G. Gas Raffle, May 09: No new developments.

H. KY Sponsor, Jun 09: Wal-Mart (TN & KY): Applications to be submitted prior to our Jun 09 deployment.

I. Offutt Air Show, Sat-Sun, 29-30 Aug 09: Blue Angels will perform. The consensus was to work one day at the Air Show for one share of the profit.

J. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.

B. Combined Federal Campaign: A distribution check for $196.61 was received on 25 Nov 08. Also a check for $103.19 was received for the United Way of the Capital Area.

C. VA Connection (Bob Corsi): Bob indicated that the Burke, VA Knights of Columbus will be paying for the VA volunteers’ gas. Bob requested that the metal valleys for the porch roof be again included on the Material List.

D. Crew Website ( http://www.accrew.org ): The Secretary reported that the Vice President indicated that the last minutes included on the website was Aug 08. The President will follow up with the Webmaster to get the additional meeting minutes on the website.

E. Colorado (CO) Connection (Gary Piper): The Secretary reported that Gary provided a very generous $1,500 donation to cover the roof fall kits plus much more.

F. 2009 Deployment (4-17 Jun 09): The Construction Director passed around the on-site crew list and the carpool plan. Still no word from Sister Nancy on the 2009 family.

G. Second IRS Inquiry on Schedule B: With no new developments, the Secretary will delete this item from the agenda.

7. New Business:
A. Update Letter to Donors: The Secretary will work on this letter.

B. Carl and Maria Liza Struck Donation: An amazing donation of $6,000 was received on 29 Dec 09, in honor of Betty Griot, Carl’s grandmother.

C. IRS Forms: The Secretary will provide the following forms to the Treasurer for the CFC application and IRS: (1) 990; (2) 990EZ; (3) Schedule A; (4) Schedule B; and (5) Major Contributors (2004 thru 2008).

D. Nonprofit Corporation Biennial Report: The Secretary will complete this report for the NE Secretary of State with the $20 fee. Names and addresses of all Board members will be included on this report.

E. Offutt Catholic Parish Bulletin Ad: The Secretary indicated that this ad will expire in Mar 09. The Board is currently undecided on renewing this ad since positive results are not apparent. Changing in the ad wording might be necessary, if the ad is renewed. The Secretary will provide an email notice to the Board when the renewal request arrives.

8. The Crew Meeting was adjourned at 8:37 PM. The next meeting is set for 8 PM, Wed, 11 Feb 09, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

13 August 2008

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.

2. Attendance at the Meeting included:
Vicki Edwards, Ken Zeiger, George Ziska, Jr., Mark White, Ron Strawn, Kathi Narlock, Donna Vogt

3. The minutes of the meeting held on 10 July 2008, were approved.

4. Treasurer’s Report: Based on the report provided by Treasurer Janelle Smith, prior to the meeting, the following status, as of 31 Jul 08, was provided: Great Western Checking: $6,165.72; Fidelity Money Market: $21,423.57; Progress on 2009 $42,000 Fundraising Goal: 0.23%.

5. Finance Director’s Report: Mark White presented the 2009 Fundraising Strategy which identified efforts to raise the $42,000 for next year’s home. The following items were discussed:
A. Wells Fargo Bank Grant Request for $1,000: Finance Director Mark White will resubmit this grant request for an answer in Jan 09.

B. Al Can Recycling: Three attendees brought cans.

C. Rosenblatt Concession Stand: A Centerplate check for $145.98 was received on 18 Jul 08, for our work at Portable Beer Stand No. 1 at the 4 Jul Royals game. Note the commission from portable beer stands is only 6.5% compared to 9.5% for Stand No. 10. Four (4) volunteers worked Portable Beer Stand No. 2 and 6 for the 18 Jul Royals game with an attendance of 12,874, total sales of $2,528.00 ($792 + $1.736) and tips of $26.00 received. A Centerplate check for $152.35 was received on 1 Aug 08.

D. KY Sponsor: Wal-Mart (TN & KY): President Vicki Edwards provided Mark with an application for the Oneida and Somerset, KY stores.

E. Offutt Air Show, Sat 16 Aug 08: The list of volunteers, previously submitted on 24 Jul 08, was revised and included 10 volunteers. Show time is 7:15 AM for the Dog Tag Stand. We will be wearing Crew shirts and hats.

F. Outback Raffle: Donna Vogt will head up this effort. Raffle tickets, dates and locations for selling tickets and the October raffle drawing date will be available at the next meeting.

G. Gas Raffle: Mark has moved this event to May 09.

H. Base Chapel Appreciation Breakfast: The Secretary will work on getting a date at the Chapels for this event to promote our mission.

I. Other Ideas: The Secretary recommended requesting a donation from the local Knights of Columbus. Mark will consider this request if the fundraising plan falls short in the spring time.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating. A current roster was provided to Board members.

B. Combined Federal Campaign: A distribution check for $197.59 was received on 19 Jul 08.

C. VA Connection (Bob Corsi): The Secretary provided Bob with cost information on the 2008 home costs and a 2009 crew list.

D. Crew Website ( http://www.accrew.org ): 2008 deployment photos still need to be put on the website.

E. Colorado (CO) Connection (Gary Piper): Gary plans to donate the cost of two roof fall kits ($361.45) plus a $1,000.

F. 2008 Deployment (5-18 Jun 08): Based on Rollins home costs received from Sister Nancy, as of 31 Jul 08, the Construction Director indicated that an excess of $1,123.36, was paid.

G. 2009 Deployment (4-17 Jun 09): The Construction Director passed around crew list. The following floor plan changes are being considered: (1) linen closet at the interior end of the MBR closet; (2) increasing the length of the bath and utility from 8 to 9 feet; (3) increasing kitchen cabinets slightly; (4) install a ventless range hood or microwave/ventless exhaust combo over the range; (5) develop a electrical floor plan for the electrical subcontractor. Vice-President Ken Zeiger reports that the excessive tire wear on the trailer can be avoid by increasing the tire pressure from 35 to 50 lb. A new tire and rim will need to be purchased. The Board approved the purchase of a small chest freezer for $165 in March 2009, for storing deployment food.

7. New Business:
A. Adopt-A-Road: Trash pick up on 25th Street was scheduled for Sat, 20 Sep 08, at 9 AM.

B. Guidestar Website ( http://www.guidestar.org ): The Secretary updated Crew info on this website for nonprofit groups.

8. The Crew Meeting was adjourned at 8:53 PM. The next meeting is set for 8 PM, Wed, 10 Sep 08, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

14 May 2008

1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 5 of 5 directors present, a quorum of the Board existed.
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2. Attendance at the Meeting included:
Vicki Edwards
Ken Zeiger
George Ziska, Jr.
Janelle Smith
Mark White
Ron Strawn
Marcel Moreau
Debbe Moreau

3. The minutes of the meeting held on 9 April 2008, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 31 Mar 08: Great Western Checking: $9,824.59; Fidelity Money Market: $51,784.36; Progress on 2008 $35,000 goal: 123.4%.

5. Finance Director’s Report: The following items were discussed:
A. Wells Fargo Bank Grant Request for $1,000: A letter from the Bank on 19 Apr 08, indicated that our application was incomplete and we were ineligible for a grant. Finance Director Mark White will investigate the problem with the application and consider a resubmission of our grant request.

B. Al Can Recycling: Twenty pounds was turned in on 11 Apr 08, for $10.

C. Rosenblatt Concession Stand (NU-CU games): Total sales from the 23 Apr game were $4,560 with attendance of 9,044 and tips of $13.50. An inquiry to Andy Hough, the local Centerplate manager, indicated that our payment for the 23 Apr game was being delayed because corporate headquarters instituted a policy of payment in 45 days rather the previous payment in 10 days. Andy indicated that payment in 10 days would return. Total sales from the 13 May game were $3,600 with attendance of 14,650 and tips of $24.75.

D. 2009 Financial Plan Philosophy: Finance Director Mark White wants to have spring and fall raffles with less reliance on working concession stands. Others would still like to work for some our needed funds. Based on the 2009 fundraising goal, a plan will be formulated. A decision on working a Rosenblatt concession stand for 4 July will be made by the next meeting. Currently, only 3 volunteers could be identified for the 4 July game and fireworks.

E. KY Sponsor: Wal-Mart, Somerset, KY (2009 Plan): The Secretary reported that the local Bellevue Wal-Mart now has a policy to give donations to only “green” and education causes. It is unknown whether this is a world wide Wal-Mart policy.

F. Offutt Air Show, Sat-Sun, 16-17 Aug 08: The Secretary attended the first Shares Meeting on 14 May 08, and reported that this could be the largest show ever due to the all advertisement and the promotional events during the week before the show. The flying part of the show has been extended from 11 AM to 4:30 PM. The previous high share amount was $1,100; however, share projections of $1,200 to $1,700 were made. One share of the profits is obtained by 10 people working for one 10-hour day; however the 10-hour day could be extended since there is the possibility that the gates could be opened at 8 rather than 9 AM. We need to input the names of our 10 volunteers to HR Central ( pawlikk@offutt.af.mil ) by 30 Jul 08. We will be working in the dog tag stand on Sat, 16 Aug 08. The exact show time will be forwarded by email on 17 Jun 08. Water will be provided but food will be the volunteers’ responsibility. We will be wearing our Crew shirts and hats. The next and final Shares meeting will be held on Monday, 11 Aug 08, in the Bennie Davis Theatre.

G. Other Ideas: Based on recent newspaper articles, Crew participation in the Offutt AFB activities prior to this year’s Air Show does not seem feasible.

6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating. The Secretary will work on a significant reduction in the roster due to so many inactive members.

B. Combined Federal Campaign: A distribution check for $256.84 was received on 1 May 08. Also a check for $91.53 was received on 2 May 08, from the United Way of the National Capital Area.

C. VA Connection (Bob Corsi): Bob indicated the Knights of Columbus will again pay for the gas cost of the VA drivers (an estimated savings of $2,200 at $4 per gal gas).

D. Crew Website ( http://www.accrew.org ): The Secretary continues to get emails from PayPal requesting more info, although our donations are being handled by Google. The Treasurer will investigate.

E. Colorado (CO) Connection (Gary Piper): No new developments.

F. 2008 Deployment (5-18 Jun 08): The Construction Director sent the Rollins’ home floor plan, the material list, the Lowe’s kitchen cabinet order and the work description for the local plumber. Sister Nancy reported that the existing septic tank has been approved and that the Rollins home foundation has been done. The Construction Director received reimbursement for the approved purchases of two (2) 7-ft aluminum scaffolding planks ($192.60) and one (1) 8-13-ft aluminum expandable plank ($211.86) and for Bellevue construction materials ($551.54). Carpool drivers were reminded to get their gas receipts to the Treasurer before 30 Jun 08. $25 will be added to the gas costs for an oil change. Head Cook Vicki Edwards received a $1,000 check for deployment food. Also Vicki indicated that she found a small chest freezer (5.5 CF, 27” W X 24” D X 31” H) at Menards for $165 for storing 2009 deployment food. Attendees suggested that the NFM be visited for other possible freezer options. The Construction Director requested that Vicki contact Bob Corsi on the food items to be purchased prior to her arrival.

G. Boy Scout Placemat Ad: President Vicki Edwards reported that the Crew’s ad was on the placemat ad at the Boy Scouts’ Apr pancake breakfast.

H. Special Donor List: The Secretary passed around the donor list to be given to the Rollins Family for corrections and additions.

7. New Business:
A. Adopt-A-Road (Revised): Volunteers were requested for trash pick-up on 25th Street between Capehart Road and Highway 370 on Sat, 17 May 08, at 9 AM.

B. Renew Adopt-A-Road Agreement: The Board approved the renewal this agreement with Sarpy County from 1 Jul 08 to 30 Jun 11.

C. Private Organization Annual Review/Revalidation: The Secretary submitted this report to the Base Services Squadron on 14 May 08, which included: (1) the Board of Directors with phone numbers; (2) the Great Western Bank statement of 31 Mar 08; (3) the 2007 Income and Expense Statement; (4) the approved minutes of Board meetings on 13 Feb and 12 Mar 08. The submission of this annual report allows the Crew to participate in base activities (such as the Air Show) as a recognized private organization.

8. The Crew Meeting was adjourned at 9:20 PM. The next meeting is set for 8 PM, Wed, 4 Jun 08, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary