13 February 2008
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards, at 8:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board existed.
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2. Attendance at the Meeting included:
Vicki Edwards
George Ziska, Jr.
Janelle Smith
Mark White
Ron Strawn
Marcel Moreau
Kathleen Narlock
3. The minutes of the meeting held on 9 January 2008, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 31 Jan 08: Great Western Checking: $1,858.73; Fidelity Money Market: $24,497.21; Progress on 2008 $35,000 goal: 14.4%.
5. Finance Director’s Report: Finance Director Mark White provided an updated status on our 2008 financial plan which shows we are over $3,200 ahead of projected revenues. Mark discussed the following items:
A. Wells Fargo Bank Grant Request for $1,000: Mark submitted this request for $1,000 which was revised upward from the originally planned amount of $500. With the request submitted on the 1 Feb 08, a bank decision is expected by 1 May 08.
B. KY Sponsor: Wal-Mart: No new developments.
C. Bowl-a-thon, 1 Mar 08: Sharon Strawn revised the date of this event to 1:30 PM, Sat, 1 Mar 08 at Leopard Lanes. The Secretary sent out the pledge sheet as an email attachment and contacted the Laski Family who will again participate. The Secretary passed around the sign-up sheet and pledge sheets. The sign-up sheet and spare pledge sheets were provided to Ron Strawn to take to Sharon.
D. Al Can Recycling: Three attendees brought cans.
E. Rosenblatt Concession Stand (Tues, 1 Apr & Tues, 13 May 08): Five volunteers are signed up for the 1 Apr game. We still need to get the details as to the Stand No., show time and number of volunteers needed for the 1 Apr game by the next meeting.
F. Offutt Airshow, Sat-Sun, 16-17 Aug 08: Mark proposed that we work for one profit share on Sat or Sun.
G. Other Ideas: Based on attendees’ recommendations, the Secretary will find out the cost of buying an advertisement space on the back of Offutt Catholic Chapel bulletin.
6. Old Business:
A. Update of Membership Roster: The roster was passed around for updating.
B. Combined Federal Campaign: The 2007 11th and final distribution check for $373.75 was received on 2 Feb 08, which indicates an apparent “shrinkage” of $511.42 from the projected amount of $4,127.56. The average shrinkage amount in the last three years was less than $200. After getting confirmation from the Treasurer on this shrinkage amount, the Secretary sent an email inquiry to Rachel Gillespie of the CFC, concerning this abnormally high shrinkage. Rachel has referred this matter to CFC finance for an answer. On another unrelated matter, the Secretary submitted requested info on 14 Jan 08, to the United Way of Midlands which will allow donors to contribute to the Crew thorough the Donor Designation Program. Virgil Keller of United Way indicated that an approval recommendation is about to be sent to the committee.
C. VA Connection (Bob Corsi): The collection for the Crew at the Church of the Nativity in Burke, VA, on the weekend of 12-13 Jan 08, now stands at $25,300. Bob provided the names of 10 volunteers for the Building Crew and 3 volunteers for the Finish Crew. Tony Erba, previously of VA, will now come from WI, as 2nd member of the Utilities Crew.
D. Crew Website ( http://www.accrew.org ): The Treasurer reported that the Google Checkout Verification has been received for the donors to contribute to the Crew online. A test amount of $1.42 has been received in our checking account.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. 2008 Offutt Chapel Designated Offering, 9-10 Feb 08: The Secretary reported that the combined Catholic and Protestant offering was $5,540.98, compared to last year‘s combined offering of $2,950.08 (and a 19-year average of $7,229.09). All Catholic Masses had total donations of $2,977.77 and the 9 and 11 AM Protestant Services had total donations of $2,563.21. Mary Burden, the Chapel accountant, indicated that above amounts are subject to bank corrections. The Secretary submitted a thank you notice for the Offutt Chapel Catholic and Protestant bulletins.
G. 2008 Annual Report to Donors: The Secretary passed around the room a draft report for review. The Secretary will have 200 copies made for getting out the word of our cause in correspondence and other events.
H. 2008 Deployment (5-18 Jun 08): The Construction Director passed around the onsite crew list and carpool plan. Per a telephone conversation with Sister Nancy on 12 Feb 08, Grover and Mary Rollins have been selected for the 2008 home. Grover and Mary are taking care of two grandchildren (a girl and boy under 6). The mother of the children died in a car accident and the father, Grover and Mary’s son, is not around to take care of the children. The Rollins’ home will be built off Highway 90 (one turn off west of the 2002 Joey Vanover home). The septic tank from the existing home can be reused for a $2,000 savings but Sister indicates that the Environmental office will not allow the homeowner to take out the permit for the plumbing so we must pay for a KY plumber (a $2,200 cost on the 2007 Bledsoe home). We need to emphasize to the plumber that Sister hires that our goal is to meet the Monday (9 Jun 08) plumbing rough-in inspection deadline. Sister indicated that the power company will still allow the homeowner to take out the electrical permit, so we will be able to work this part of the job with Grover. The onsite crew list now has 29 volunteers with 25 volunteers (22 onsite workers and 3 cooks) during the Building Phase and 4 volunteers showing up later for the Finish Crew. With 2 Building Crew volunteers staying on for the Finish Crew, 6 volunteers should get significantly beyond the drywall finishing and kitchen cabinets and into painting all areas, bath and kitchen flooring, bath cabinets, interior doors and trim and finish electrical. The one new volunteer present was provided a copy of the Safety Plan and the Personal Items to Bring List.
7. New Business:
A. IRS Forms: The Secretary has provided the Treasurer IRS Forms 990, 990EZ and the Schedule of Major Donors for completion of the CFC application in Apr 08 and for the submission to the IRS by 15 May 08.
B. Sean Stroud’s Advent Change Project: Sean Stroud, a Offutt Chapel CCD student, collected change during Advent for a Crew donation of $45.32. The Secretary sent Sean a thank you letter.
C. Boy Scout Placemat Ad: Kathi Narlock indicated that Boy Scout Troop 476 at Pilgrim Lutheran Church is having a breakfast in Apr and selling placemat ads for $25 each. President Vicki Edwards offered to donate the $25 and Kathi will get more details for the next meeting and work on the design of the ad which include our seal logo and our website address.
D. Donor List: The Secretary will be working up a donor list which is given each year to the selected family. The list will include all the onsite crew and fundraising volunteers and those who donated to our cause during the 2008 fundraising year.
E. Crew Mailbox Procedures for Board Members: The Secretary provided Board members with the procedures for reviewing phone messages in the Crew’s voice mailbox.
F. Adopt-A-Road: Trash pick-up on 25th Street between Capehart Road and Highway 370 was scheduled for Sat, 12 Apr 08, at 9 AM.
G. Great Western Bank Signing Authority Form: The Treasurer has received a form for updating Board Members’ signing authority. With Vice-President Ken Zeiger out of town until Apr, the Secretary will try to get his mailing address.
8. The Crew Meeting was adjourned at 8:52 PM. The next meeting is scheduled for 8 PM, Wed, 12 Mar 08, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary