Appalachian Construction Crew, Inc.

12 January 2017

Subject: Minutes of Board Meeting

1. The Meeting was opened by Vice President Marcel Moreau at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:

Marcel Moreau, George Ziska, Jr., Janelle Smith, Ron Strawn, George Cawl, Mark White

3. The minutes of the meeting held on 8 December 2016, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status: Great Western Checking Account: $44,77.57; Fidelity Money Market Account: $24,234.76.

5. Finance Director’s Report: The following items were discussed:

A. Cans for 2 X 4’s: No new developments.
B. Offutt Catholic Chapel Offering, Sun, 8 Jan 17: Advance info indicates the offering netted $1,583.10.
C. Church of the Nativity, Burke, VA Offering, Sat-Sun, 14-15 Jan 17: Bob Corsi thinks that he will do well since the already has several thousand dollars collected.
D. Bowl-a-thon: Sharon Strawn made reservations at Leopard Lanes for 1:30 PM, Sat, 4 Mar 17, at Leopard Lanes. The Secretary started passing out pledge sheets.
E. Combined Federal Campaign: Results to be known in Mar 17.
F. 2017 Financial Plan: The Crew is now raised 6.0 % of the 2017 Fundraising Goal of $75,000.
G. Other Ideas: None.

6. Old Business:

A. Update of Membership Roster: One attendee made an email address change after the meeting.
B. Combined Federal Campaign of Indiana, Kentucky and Southwest Ohio: The Treasurer has been providing info on the Crew‘s 2016 Financial Statement to Massimore, Magnuson & Associates, for the CPA review which is to be done by mid Jan 17. The Secretary agreed to paid $1,000 for this CPA review. The CPA recommended that we include donated labor during the 2016 deployment. Based on a daily log, the Construction Director estimated donated labor at $37,845 (= 2,523 hours X $15/hour). The Treasurer provided the donated labor amount to the CPA and he needs to indicate where the donated labor is to be inserted into our accounting system. Per the CPA request, the Treasurer provided available info on the 2016 estate gift. Per their request, the Secretary emailed bank deposit info to the CFC on 30 Dec 16. The 2017 CFC application is due online by 31 Jan 17.
C. VA Connection (Bob Corsi): Bob will have a list of 16 volunteers with alternates in early Feb 17.
D. Crew Website ( http://www.accrew.org ): No new developments.
E. Colorado (CO) Connection (Gary Piper): Gary indicated that now only he and Corey will be coming from CO.
F. Volunteer Recruitment in Bellevue: The Secretary has contacted Confirmation Class Teacher Mark Seelbach on the Pancake Breakfast set for Sun, 19 Feb 17. At the next meeting, we need to discuss ways to improve the pancake quality and ensure that food does not run out for the 11 AM Mass.
G. 2017 Deployment (work starts on Thurs, 1 Jun 17): Due to Harry Wallace’s travel and vacation schedule, the Construction Director sent the 2017 drawings for the Yancey home, the Material List and the subcontractor work descriptions on 16 Dec 16. Still need the receipt for the over-the-stove microwave so Kathi Narlock can be reimbursed.

7. New Business:

A. IRS Forms: The Treasurer has been provided the following IRS forms:
(1) 990 for the CFC application due on 31 Jan 17.
(2) Major Contributors List prepared by the Secretary.
(3) 990-EZ due on 15 May 17.
B. 2017-2018 Nonprofit Corporation Biennial Report: The Secretary filed this required report with the NE Secretary of State on 10 Jan 17. The Secretary was reimbursed the $23 filing fee.

8. The Crew Meeting was adjourned at 7:30 PM and the next Board Meeting was set for 7:00 PM, Thursday, 9 Feb

17, at 9803 S. 21st Circle.
George Ziska, Jr.
Secretary

February 2017

Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards, George Ziska, Jr., Janelle Smith, Ron Strawn, George Cawl, Mark White, Kathi Narlock

3. The minutes of the meeting held on 12 January 2017, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status: Great Western Checking Account: $46,882.77; Fidelity Money Market Account: $24,240.14.

5. Finance Director’s Report: The following items were discussed:

A. Al Cans for 2 X 4’s: Turn-in on 7 Feb 17: 29 lb X $0.30/lb = $8.70. One attendee brought cans.
B. Offutt Catholic Chapel Offering, Sun, 8 Jan 17: Check for $1,583.10 was received and deposited by the Secretary on 18 Feb 17.
C. Church of the Nativity, Burke, VA Offering, Sat-Sun, 14-15 Jan 17: Bob Corsi reported on 3 Feb 17, that the offering is near $60,000 and still counting.
D. Bowl-a-thon: Currently, 16 bowlers have signed up.
E. Combined Federal Campaign: Results to be known in Feb or Mar 17.
F. 2017 Financial Plan: The Crew is now raised 8.3 % of the 2017 Fundraising Goal of $75,000.
G. Other Ideas: None.

6. Old Business:

A. Update of Membership Roster: No changes noted.
B. Combined Federal Campaign of Indiana, Kentucky and Southwest Ohio: The 2017 CFC application deadline was extended to 28 Feb 17. The Secretary indicated that the online 2017 application is ready to go but with our corporate headquarters located in the Heart of the Midlands zone and our work located in the IN, KY, SW OH zone, our local charity application could be denied, as what occurred in 2015. However, the consensus of the Board was to go ahead and submit the 2017 application with the non-fundable $340 fee.
C. VA Connection (Bob Corsi): Bob indicated that he has a list of 17 volunteers. Bob is trying to identify volunteers that will be available to stay the 2nd week for the finish work since Finish Crew Leader Jerry Leonard requested 8 volunteers on Finish Crew for this year’s 4-BR/2-Bath home.
D. Crew Website ( http://www.accrew.org ): No new developments.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: The Secretary will remind the Confirmation Class Teacher Mark Seelbach about the Pancake Breakfast set for Sun, 19 Feb 17. To improve the quality, pancakes will be kept warm in the oven and students will be instructed on baking. Food purchased food quantities will be increased where necessary and no more than half of the food will be given out to the 8:30 Mass crowd. Ron and George will make a Commissary run at 8 AM, Sat, 18 Feb 17.
G. 2017 Deployment (work starts on Thurs, 1 Jun 17): Kathi Narlock provided the receipt for the microwave and was reimbursed $142.52.The Construction Director faxed the list of kitchen cabinets and materials needed from Lowe’s of Somerset, KY, to new P.O.C. Ann Saich on 9 Feb 17.
H. IRS Forms: Treasurer completed the IRS Form 990 for the CFC application. Now only the IRS Form 990-EZ needs to be completed by 15 May 17.

7. New Business: None.

8. The Crew Meeting was adjourned at 7:33 PM and the next Board Meeting was set for 7:00 PM, Thursday, 9 Mar 17, at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

8 December 2016 

Subject:  Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards at 7:30 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:

Vicki Edwards

George Ziska, Jr.

Janelle Smith

Ron Strawn

George Cawl

3. The minutes of the meeting held on 10 November 2016, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided the following status:  Great Western Checking Account:  $44,743.03; Fidelity Money Market Account:  $24,230.71.
5. Finance Director’s Report: The following items were discussed:
   1. Cans for 2 X 4’s:  No new developments.
   2. Dinner Raffle, 17 Nov 16:  A total of 222 tickets have been sold and $1,.110 was collected.  Fifteen people  attended the drawing/dinner at 6 PM on Thurs, 17 Nov 16, at the Papillion Pizza Ranch.
   3. Offutt Catholic Chapel Offering, Sun, 8 Jan 17:
   4. Church of the Nativity, Burke, VA Offering, Sat-Sun, 14-15 Jan 17:
   5. Bowl-a-thon:  Set a tentative date of 11 Mar 17 (1:30 PM) at Leopard Lanes.  Ron will ask Sharon to make lane reservations.
   6. Combined Federal Campaign:  Results to be known in Mar 17.
   7. 2017 Financial Plan:  The Crew is now raised 5.0 % of the 2017 Fundraising Goal of $75,000.
   8. Offutt Air Show, 1-2 Jul 17:  Per a Omaha World Herald article of 8 Dec 16, 55^th Wing Commander has cancelled the Air Show with the Blue Angels.  The 2018 Air Show is uncertain due to runway repairs.
   9. Other Ideas:  None.

6. Old Business:
   1. Update of Membership Roster:  No changes made.
   2. Combined Federal Campaign of Indiana, Kentucky and Southwest Ohio:  The Secretary’s search for a CPA to review the Crew‘s 2016 Financial Statement has now reached 5 accountants.  The Secretary will try to set up meeting with Rod Anderson of Massimore, Magnuson & Associates, recommended by Brian Donohoe, for Friday, 16 Dec 16.  Latest CFC info indicates the 2017 application will be submitted totally online during a period starting sometime in Dec 16 to sometime in Jan 17.  The Secretary requested help in uploading some of the documents required for the application.  The Secretary provided the Treasurer with 2016 IRS Form 990, which is part of the application.
   3. VA Connection (Bob Corsi):  No new developments.
   4. Crew Website ( http://www.accrew.org ):  According to President Vicki Edwards, data uploading problems have be resolved with the help of Sarah Edwards.
   5.   Colorado (CO) Connection (Gary Piper):  No new developments.
   6. Volunteer Recruitment in Bellevue:  The Secretary still needs coordinate with the Confirmation Class Teacher on the Pancake Breakfast set for Sun, 19 Feb 17.
   7. 2017 Deployment (work starts on Thurs, 1 Jun 17): The Construction Director sent revised the 2017 drawings for the Yancey home to the Crew Leaders with front porch gable roof design on 5 Dec 16.  The Material List and the subcontractor work descriptions have also been reworked.  Kathi Narlock has purchased the over-the-stove microwave for the 2017 home.  Kathi will be requested to provide the receipt for the microwave to get reimbursed.
   8. Annual Report to Donors, Jan 17:  The Secretary had 75 copies of the report printed at the UPS Store for $13.08.

7. New Business: None.

8. The Crew Meeting was adjourned at 7:46 PM and the next Board Meeting was set for 7:00 PM, Thursday, 12 Jan 17, at 9803 S. 21^st Circle.

George Ziska, Jr.

Secretary

13 October 2016
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 4 of 5
directors present, a quorum of the Board did exist.
2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Ron Strawn
Mark White
Kathi Narlock
3. The minutes of the meeting held on 8 September 2016, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith was not present to provide a status.
5. Finance Director’s Report: The following items were discussed:
A. Cans for 2 X 4’s: No new developments.
B. Dinner Raffle (Oct-Nov 16): Ron has received the $300 in Pizza Ranch certificates. 208 tickets were
distributed to those present. The Secretary has yet to find a local store which will allow the selling of the raffle tickets.
C. Church of the Nativity, Burke, VA Offering: To be scheduled for Jan 17.
D. Bowl-a-thon: To be scheduled in Mar 17.
E. Offutt Catholic Chapel Offering: Set for Sun, 8 Jan 17, per Chapel Accountant Mary Burden on 27 Sep 16.
F. Combined Federal Campaign: Results to be known in Mar 17.
G. 2017 Financial Plan: The Crew is now at 2.6 % of the 2017 Fundraising Goal of $75,000.
H. Other Ideas: None.
6. Old Business:
A. Update of Membership Roster: No changes made.
B. 2016 Combined Federal Campaign Indiana, Kentucky, Southwest Ohio Drive: Still waiting for changes to 2017
application rules which will hopefully define the required CPA review of 2016 accounting books.
C. VA Connection (Bob Corsi): No new developments.
D. Crew Website ( http://www.accrew.org ): Secretary requested that Kathi Narlock added info on the Pizza Raffle
to the website.
E. Colorado (CO) Connection (Gary Piper): Gary indicated that he is planning to make the 2017 Deployment with
Corey. Previous volunteers Jim Magill and Beth Collins are considering coming.
F. Volunteer Recruitment in Bellevue: Still await word whether the Offutt Catholic Chapel Confirmation Class is
interested in helping with a Pancake Breakfast on Sun, 19 Feb 17.
G. 2017 Deployment (work starts on Thurs, 1 Jun 17): After sending copies of 2017 proposed plans for using 32-ft
roof trusses to cover the front porch to the Crew Leaders, Framing/Roofing Crew Leader Bob Corsi objected to the front
porch side eaves as being too much work and Siding Crew Leader thought the revised roof scheme would add a lot more
work. The Construction Director did not originally propose this revised roof scheme but thought the porch side eaves
were necessary for some rain protection for the front porch and to make a less complicated intersection of the wall and
upper roof for the vinyl siding. Without the porch side eaves, a metal break would be required to make metal flashing at
the wall-siding intersection. Harry Wallace, the Good Shepherd Mission P.O.C. and Bob Corsi then proposed using all
32-ft roof trusses with 52-ft long front porch. The Construction Director rejected this idea as being too costly and would
add much more work for the Support and Siding Crews. The Construction Director will now revise the 2017 drawings
and material list back to the front porch gable roof used in recent past years.
7. New Business: None.
8. The Crew Meeting was adjourned at 7:30 PM and the next Board Meeting was set for 7 PM, Thursday, 10 Nov 16, at
9803 S. 21st Circle.
George Ziska, Jr.
Secretary