Appalachian Construction Crew, Inc.

14 January 2015
Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards, at 7:04 PM, at 9803 S. 21st Circle, Bellevue, NE. With 5 of 5
directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Janelle Smith
Stu Martin
Ron Strawn

3. The minutes of the meeting held on 10 Dec 14, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided that following status: Great Western Checking Account:
$7,499.76; Fidelity Money Market: $59, 207.22; Progress on 2015 Fundraising Goal: 8.3%

5. Finance Director’s Report: The Finance Director Stu Martin discussed the following:
A. Cans for 2 X 4’s: No new developments.
B. Church of Nativity, Burke, VA Designated Offering, 10-11 Jan 15: Bob Corsi, our VA POC, reported an initial
offering total of $31,772.
D. Bowl-a-thon, 1:30 PM, 7 Mar 15, Leopard Lanes: Currently we have 13 bowlers signed up. Pledge sheets were
passed out to the bowlers. Since the Secretary will be out-of-town, Stu will act as Coordinator for this event.
E. 2015 CFC Distribution will be known in Mar 15.
F. Offutt Catholic Chapel Designated Offering is set for Sun, 19 Apr 15.
G. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: Updated the mailing address of Corey Cinabro.
B. Combined Federal Campaign: Received the 2015 application which is due on 1 Apr 15.
C. VA Connection (Bob Corsi): No new developments.
D. Crew Website ( http://www.accrew.org ): Webmaster Kathi Narlock completed the annual website renewal.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: Ron Strawn bought 15 lbs of bacon at Commissary and was reimbursed
$37.01, by the Treasurer. The Secretary emailed Confirmation Teacher Barbara Laporte who has mentioned this
upcoming event to her students. Six Crew members volunteered to assist with the breakfast. Ron and the Secretary will
make a Commissary run on Sat, 14 Feb 15, for supplies.
G. 2015 Deployment (work starts on 5 Jun 15): The Corder Family approved the floor plan.
I. Update of Annual Letter to Donors: A total of 75 copies were printed at UPS, at cost of $18.59.

7. New Business:
A. 2014 IRS Forms: The Secretary provided the following forms to the Treasurer: (1) Major Contributors List;
(2) IRS Form 990 for the CFC application which is due on 1 Apr 15; (3) IRS Form 990-EZ which is due to the IRS by
15 May 15.
B. Nonprofit Corporation Biennial Report: The Secretary submitted this required report to the NE Secretary of
State on 6 Jan 15, with a $23 fee. This report includes the names and addresses of the Board members.

8. The Crew Meeting was adjourned at 7:30 PM. The next meeting is set for 7 PM, Tues, 10 Feb 15, at 9803 S. 21st
Circle.

George Ziska, Jr.
Secretary

13 July 2017
Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue NE. With 5 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Janelle Smith
Ron Strawn

3. The minutes of the meetings held on 11 May 2017, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status as of 30 Jun 17: Great Western Checking Account: $61,881.95; Fidelity Money Market Account: $24,279.59.

5. Finance Director’s Report: The following items were discussed:
A. Al Cans for 2 X 4’s: No new developments.
B. 2017 Financial Plan: The Crew is now raised 100.9% of the 2017 Fundraising Goal of $75,000.
C. 2018 Financial Plan: The proposed plan includes two less fundraisers due to the deletion of the Combined Federal Campaign and the Offutt Air Show which is not being held this year. The current plan with estimated revenues includes: (1) Dinner Raffle: $1,400 for Oct-Nov 17; (2) Church of the Nativity, Burke VA: $42,000 for Jan 18; (3) Bow1-a-thon: $5,000 for Mar 18; (4) Offutt AFB Designated Offering; $1,600 (with request to be made by the Secretary); (5) Donations & Misc.: $10,000. No comments were made to change the dates of the fundraisers. The total fundraising goal for the above fundraisers would total $66,000 for a revised 3-BR Floor Plan, which was discussed later. In addition, a foundation repair cost for the 2017 Yancey home still needs to be added. Hopefully, the fundraising goal will be finalized by the next meeting.
D. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: No changes noted.
B. VA Connection (Bob Corsi): Bob agrees with the need for a foundation repair to the Yancey Home and proposed changes to the 3-BR floor plan for 2018.
C. Crew Website ( http://www.accrew.org ): President Vicki Edwards will provide Webmaster Kathi Narlock with consolidated photo disc of the 2017 deployment for selecting photos to be put on the website.
D Colorado (CO) Connection (Corey Cinabro): With Corey and Family now overseas for a year, a new email address has been obtained.
E. Volunteer Recruitment in Bellevue: Future plans include a joint Crew/Confirmation Breakfast at Capehart Chapel on Sun, 19 Feb 18.
F. 2017 Deployment 1–12 Jun 17): The Yancey Family moved into their new home on Wed, 21 Jun 17. A total of$74,373.03, was spent on the 2017 home which includes materials, subcontractor work, new appliances and logistics. The Construction Director provides a breakdown of the 2017 home costs with comparison to the previous six homes. The total cost of this year’s 4-BR/2 Bath home was roughly $20,000 more than each of the two 3-BR homes built lastyear. In addition, this year’s home had the cost of $6,000 for a new septic system which was not included on the previous six homes because the existing systems were used. Although not known until our arrival, a heavy dozer slightly bulged the front foundation wall inward during the backfilling. The front foundation wall was temporarily shored with a combination of 4 X 4 posts and basement jacks at about a 5-ft spacing and a 4 X 4 beam. The Construction Director has proposed building a new footing/block wall on the interior of the existing front foundation wall. Harry Wallace, our Good Shepherd Chapel P.O.C., is checking with local subcontractors for a possible foundation repair. The Board expressed concern that foundation is in need of repair to protect our investment. Lessons learned on the 2017 Deployment include: (1) Let the plumber do his work through the floor after the wall framing completed so conflicts are reduced; (2) Avoid using a heavy dozer for the backfill to reduce the chance of foundation damage; (3) Since Lumber King has only the claw type, 2-ft, roof truss spacers, bring the nail-on type spacers from Bellevue; (4) Do not bring the 5 heavy wooden scaffolding planks but rather having Siding Crew just use the nine lighter, Al/plywood planks to reduce trailer weight; (5) Lumber King provided some very thin, interior, eggshell paint this year and so next year the Crew will order thicker, exterior, satin paint for the interior walls at additional cost of about $1 per gallon for the 15 gallons needed.
G. Disconnected Phone Marketing Line: The Crew received a refund of $4.77 on 13 May 17, from CenturyLink for disconnecting this line.

7. New Business:
A. Board Election, 14 Dec 17: The Secretary reminded the Board of the upcoming board election for new terms running from 1 Jan 18 to 31 Dec 19.
B. 2018 Deployment: Work starts on Thurs, 31 May 18. Harry Wallace had a list of 10 possible families which he has now narrowed down to two. The Construction Director proposed and the Board endorsed upgrading the 2018 3-BR floor plan to include a kitchen the size of the 2017 floor plan and a MBR Bath which will cause the home size to increase to 24-ft X 46-ft. Considering the high reserves the Crew has been experiencing, these upgrades will allow: (1) more room for the kitchen table, (2) with the MBR bath less traffic load on the main bath which also includes the laundry and (3) a small increase the size of 3 back bedrooms. The berthing at St. Joe’s Inn has been reserved for 30 May to 13 Jun 18 with Landlord Jim Barney on 18 Jun 17. The Head Cook Vicki Edwards suggested that high pressure shower heads be provided in St. Joe’s Inn.

8. The Crew Meeting was adjourned at 7:56 PM and the next Board Meeting was set for 7:00 PM, Thursday, 10 Aug 17,at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

11 May 2017
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards at 7:30 PM, at the Bellevue Library. With 5 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Janelle Smith
Ron Strawn
Mark White
Debbe Moreau
George Cawl

3. The minutes of the meetings held on 9 March and 13 April 2017, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status as of 30 Apr 17: Great Western Checking Account: $104,664.07; Fidelity Money Market Account: $24,259.44.

5. Finance Director’s Report: The following items were discussed:
A. Al Cans for 2 X 4’s: Turn-in on 27 Apr 17: 23 lb X $0.35/lb = $8.05.
B. 2017 Financial Plan: The Crew is now raised 100.3 % of the 2017 Fundraising Goal of $75,000.
C. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: No changes noted.
B. Combined Federal Campaign of Indiana, Kentucky and Southwest Ohio: Received 2017 Distribution of $40.48 on 5 May 17. Total 2017 Distribution received is $412.93 (with includes the 2 out-of-zone donations).
C. VA Connection (Bob Corsi): No new developments.
D. Crew Website ( http://www.accrew.org ): No new developments.
E. Colorado (CO) Connection (Gary Piper): Without Gary going this year, Corey Cinabro is trying to find another CO volunteer.
F. Volunteer Recruitment in Bellevue: No new developments.
G. 2017 Deployment (work starts on Thurs, 1 Jun 17): The current on-site crew list has 30 volunteers. Harry Wallace has completed Yancey House sub floor. Final backfill, grading and drive is being held up by rain. Marcel Moreau will contact Kathi Norlock for picking up and hauling the microwave to KY. President and Head Cook Vicki Edwards receive a $2,000 check for deployment food.
H. IRS Forms: Treasurer Janelle Smith provided a copy of 2016 IRS Form 990-EZ to the Secretary, which was
submitted to the IRS on 30 Apr 17.
I. Disconnected Phone Marketing Line: With no future CFC applications anticipated and with the approval of the Board (by email survey), the Secretary disconnected this phone line. The last CenturyLink bill indicated that $4.77 refund would be forthcoming.
J. Review Donor List: The Secretary passed the list around the room for correction of errors and omissions.

7. New Business: None.

8. The Crew Meeting was adjourned at 8:00 PM and the next Board Meeting was set for 7:00 PM, Thursday, 13 Jul 17,
at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary

9 March 2017
Subject: Minutes of Board Meeting
1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 5 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Janelle Smith
Ron Strawn

3. The minutes of the meeting held on 9 February 2017, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status: Great Western Checking Account:
$46,145.79; Fidelity Money Market Account: $24,244.65.

5. Finance Director’s Report: The following items were discussed:
A. Al Cans for 2 X 4’s: No new developments.
B Church of the Nativity, Burke, VA Offering, Sat-Sun, 14-15 Jan 17: Bob Corsi reported on 1 Mar 17, that the Crew should expected a check between $62 and $63K, from the offering.
C. Bowl-a-thon: Sixteen bowlers knocked down 2,289 pins with their high games. A total of $3,227.10 in pledges was collected before the meeting and with an additional $654.00 delivered at the meeting for a total of $3,881.10 collected so far. With pledges still outstanding, we are well on our way of breaking last year’s record of $3,658.00 and the budgeted goal of $4,000.00 for this fundraiser.
D. Combined Federal Campaign: A 2017 Distribution was reported $44.66 the IN, KY & SW OH CFC.
E. 2017 Financial Plan: The Crew is now raised 12.9 % of the 2017 Fundraising Goal of $75,000.
F. Other Ideas: Vice-President Marcel Moreau suggested that we better space out our local fundraisers so potential donors are not overwhelmed by our efforts. Better timing of events will be discussed for the 2018 Financial Plan.

6. Old Business:
A. Update of Membership Roster: No changes noted.
B. Combined Federal Campaign of Indiana, Kentucky and Southwest Ohio: With a disappointing 2017 Distribution of $44.66 from only one unidentified donor in the IN, KY & SW OH zone, the Board unanimously agreed that submitting the 2017 CFC application by the now extended deadline of 17 Mar 17, with a non-refundable fee of $340, was not worth it. There are still potentially out-of-zone CFC donations that still could be provided to the Crew.
C. VA Connection (Bob Corsi): All of Bob’s 17 volunteers have been included on the Crew list.
D. Crew Website ( http://www.accrew.org ): No new developments.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: The Secretary reported that the breakfast netted $206.64 ($37.50 – $236.86)in donations. The Secretary proposed using a large electric frying pan to keep pancakes warm for next year’s breakfast. With some excess in food items noted, the Secretary lowered some quantities. The Secretary sent a thank you letter to the Confirmation Class for their help.
G. 2017 Deployment (work starts on Thurs, 1 Jun 17): Harry Wallace has checked with Lumber King on the list of materials and all is OK. P.O.C. Ann Saich of Somerset Lowe’s ordered all the kitchen cabinets and other materials on 27 Feb 17. The 2017 onsite Crew list includes 31 volunteers. The NE Carpool Plan includes four vehicles. With 2 campers outside the Inn, 29 of the 30 beds will used by the volunteers. The Cooks will provide the evening meal on Wed, 31 May 17. Treasurer Janelle Smith reported that 4 quillows will provided for the 4 Yancey children. Bob Corsi reported that $2,625 was taken out of the Church of Nativity offering for buying 5 beds for the Yancey Family.
H. IRS Forms: The only remaining submission is the IRS Form 990-EZ by 15 May 17.

7. New Business:
A. Adopt-A-Road on 25th Street: Tentatively set to do this task at 9 AM, Sat, 22 Apr 17.
B. Amazonsmile Foundation: Amazon customers can donate 0.5% of their purchase price to the Crew. Currently, the Crew has a total of $33.06 in donations waiting to be sent. The Board concurred with the Secretary providing Amazonsmile with the Crew automatic bank deposit info online by 31 Mar 17.
C. Crew Meeting on 11 May 17: Kris Woods, our assistant cook and a Library employee, requested that the Crew provide a presentation on the Crew’s mission at the Bellevue Library to the Adult Reading Program which coincides with their theme of making the world better. The Secretary will provide a short presentation on the Crew at 7 PM with the Crew Meeting to follow in a Library room reserved by Kris.

8. The Crew Meeting was adjourned at 7:51 PM and the next Board Meeting was set for 7:45 PM, Thursday, 13 Apr 17, at 9803 S. 21st Circle. The delayed start is the due 6 PM Holy Thursday Mass at Capehart Chapel.

George Ziska, Jr.
Secretary