Appalachian Construction Crew, Inc.

12 March 2014 

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 5 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Vicki Edwards

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Stu Martin

Ron Strawn

3.  The minutes of the meeting held on 12 February 2014, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided the following report to the Secretary, as of 28 Feb 14:  Great Western Checking:  $2,075.20; Fidelity Cash Reserves:  $54,203.17; Progress on 2014 $50,000 Fundraising Goal:  4.1%

5.  Finance Director’s Report:  The Secretary and Finance Director discussed the following:

A.  Cans for 2 X 4’s:   The Secretary reported that the price has gone up to $0.40 per pound.

B.  VA Designated Offering, 25-26 Jan 14:  Bob Corsi reports that after an initial collection of $28,000, the collection is now over $47,000.

C.  CFC/United Way:  The 2014 CFC Distribution will be known in Mar 14.

D.  Bowl-a-thon,1:30 PM, 8 Mar 14, Leopard Lanes:  Fifteen bowlers knock down a total of 2,107 pins with their highest game of three bowled.  Before the meeting a total of $1,670.00 was collected, with additional money turned in at the meeting.

E.  Offutt AFB Catholic Chapel Designated Offering:  $2,436.67 was collected and the check is waiting at Capehart Chapel.

F.  Offutt Air Show, Sat-Sun, 19-20 Jul 14:  The Secretary committed the Crew to provide one 10-person crew to work on Sat, 19 Jul 14.  Also Finance Director Stu Martin was identified as primary P.O.C. and the Secretary was identify as the alternate P.O.C. for this event.  If Air Show meeting happens during the Crew’s June deployment, Ron Strawn volunteered to attend the meeting.

G.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes were noted.

B.  Combined Federal Campaign:  The 2014 application was submitted on 10 Mar 14.  Still await the 4^th and final bank deposit from the 2013 distribution.

C.  VA Connection (Bob Corsi):  Bob latest list of volunteers includes 15 men plus 3 alternates.

D.  Crew Website ( http://www.accrew.org ):  No new developments.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  The pancake breakfast on 16 Feb 14, was received very well with over 200 people attending.  The Confirmation students provided good help and 2 attendees expressed interest in helping with the Crew’s mission.

G. 2014 Deployment (Wed, 4 Jun to Thurs, 19 Jun 14, including travel and work; work starts on Friday, 6 Jun 14):

Harry Wallace has removed the trailer and the old house from the site.  The Construction Director sent the final plans, the material list and the subcontractor work descriptions to Harry Wallace on 19 Feb 14 and also faxed a the kitchen cabinet plan and material list to Lowe’s in Somerset on 19 Feb 14.  The current onsite volunteer list includes 28 people (25 men and 3 women).  Head Cook Vicki Edwards plans to upgrade the sandwich meat to ham and turkey.

H.  IRS Forms:  The Treasurer has completed the pro-forma IRS Form 990 for the CFC application.  The Secretary provide the Treasurer with Major Contributor List for preparing the IRS Form 990-EZ.

7.  New Business:

A.  Annual Report to Donors:  The Secretary provided a draft report for review.  The Secretary will get 75 copies made at the UPS store.

B.  Adopt-A-Road:  Picking up trash on 25^th Street was scheduled for 9 AM, Sat, 12 Apr 14.

8.  The Crew Meeting was adjourned at 7:30 PM.  The next meeting is set for 7 PM, Wed, 9 Apr 14, at 9803 S. 21^st Circle.

George Ziska, Jr.

Secretary

13 November 2013                                          Minutes of Board Meeting

1.  The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 3 of 5 directors present, a quorum of the Board did exist. 

2.  Attendance at the Meeting included:

Marcel Moreau                       

George Ziska, Jr.         

Mark White                 

Ron Strawn     

Stu Martin

3.  The minutes of the meeting held on 9 October 2013, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith was not present to provide a report.

5.  Finance Director’s Report:  Finance Director Mark White discussed the following:           

      A.  Cans for 2 X 4’s:   The Secretary turned in 70 lbs. of cans at $0.35 per lb. for a total of $24.50 received.    

      B.  VA Designated Offering:  The Church of the Nativity collection is set for 11-12 Jan 14.

      C.  CFC/United Way:  The 2013 CFC Distribution will be $4,700.50.

      D.  8^th Annual Outback Raffle (Oct-Nov 13):   The original distribution of 195 tickets was made after last month’s meeting.  President Vicki Edwards requested   an additional 25 tickets and Ron Strawn requested an additional 15 tickets to make the current distribution at 235.  An article on the Crew made the 16 Oct edition of the Bellevue Leader.  At the Harlan Drive No Frills, on Sat,19 Oct 13, 7 tickets were sold and $196.00 in donations were collected.  Most meeting attendees plan to attend the Drawing and Dinner at 6 PM, Wednesday, 27 November 2013, at the Outback.  The Secretary received 104 tickets stubs and $520.00 for ticket sales to date.  With additional 46 tickets sold by Vicki Edwards, total sales to date were estimated at 150 tickets.

      E  Bowl-a-thon:  Set for Mar 14.

      F.  Offutt AFB Catholic Chapel Designated Offering:  The date for the Thank You Breakfast at Capehart Chapel has been set for Sun, 9 Mar 13. 

      G.  Offutt Air Show, 19-20 Jul 14:  An Omaha World-Herald article on 23 Oct 13, indicates that at the end of Navy Week, the Blue Angels will perform at the Offutt Air Show.  Pierre Flatowicz of Offutt AFB confirms that the Air Show will be held and that volunteers will be needed, as in previous years, but that he is waiting for direction from the Wing Commander. 

     H.  Other Ideas:  None.   

6.  Old Business:

      A.  Update of Membership Roster:  Stu Martin changed his email address.

      B.  Combined Federal Campaign:  The Secretary indicated that a CFC deposit was received on 29 Oct 13, and is waiting for the Treasurer to confirm the amount. 

      C.  VA Connection (Bob Corsi):  No new developments.

      D.  Crew Website ( http://www.accrew.org):  The Secretary requested Webmaster Kathi Narlock to confirm that our website is now a cost free site.

      E.  Colorado (CO) Connection (Gary Piper):  No new developments. 

      F.  Volunteer Recruitment in Bellevue:  The Secretary indicated that the Crew will hold a Thank You Breakfast at Capehart Chapel on Sun, 16 Feb 13, with Confirmation students assisting. 

      G. 2014 Deployment (Wed, 4 Jun to Thurs, 19 Jun 14, including travel and work; work starts on Friday, 6 Jun 14): 

Good Shepherd Mission Treasurer Kay Morrow indicates that they have six applicants for a new house with some the families located in Clark Hollow, the location of the 2013 home.  Due to road conditions and logistics, the Construction Director requested that we not go back to Clark Hollow and Kay concurred that some of the applicants are closer to Whitley City.

     H.  Sarpy County Adopt-A-Road:  The signed contract for extending the Crew’s trash pick up on 25^th Street from Capehart Road to Highway 370, from 1 Jul  13 to 30 Jun 18, was received on 18 Oct 13.

       I.  Board Election:   The next election is set for the meeting on 11 Dec 13.  New terms will run from 1 Jan 14 to 31 Dec 15.  Current volunteers are:  Vicki Edwards, President; Marcel Moreau, Vice-President; George Ziska, Jr., Secretary and Construction Director;  Janelle Smith, Treasurer.  Stu Martin has volunteered to be the Finance Director.

7.  New Business:  None.     

8.  The Crew Meeting was adjourned at 7:30 PM.  The next meeting is set for 7 PM, Wed, 11 Dec 13, at 9803 S. 21^st Circle.

George Ziska, Jr.

Secretary