August 2013 Minutes

 2013 Minutes, Minutes
Oct 172014
 

14 August 2013

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 4 of 5 directors present, a quorum of the Board did exist. 

2.  Attendance at the Meeting included:

Vicki Edwards

Marcel Moreau

George Ziska, Jr.

Mark White

Ron Strawn

Stu Martin

3.  The minutes of the meeting held on 10 July 2013, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith was not present to provide a report.

5.  Finance Director’s Report:  Finance Director Mark White discussed the following:

A.  Cans for 2 X 4’s:   No new developments.

B.  VA Designated Offering:  The Church of the Nativity collection is tentatively set for Jan 14.

C.  CFC/United Way:  The 2013 CFC Distribution will be $4,700.50.

D.  8th Annual Outback Raffle (Oct-Nov 13):  The ticket price will again be $5.00.  After getting all the details, Donna Vogt will be asked to print tickets for distribution at the October meeting.  Prizes will be:  1st:  $140; 2nd:  $80; 3rd:  $60.  The Secretary will arrange for an article and photo in the Bellevue Leader and reserve a date at the Harlan Drive No Frills, from 10 AM to 2 PM, for selling tickets.  The Drawing and Dinner date was set for Wednesday, 27 November 2013, at 6 PM.

E  Bowl-a-thon:  Set for Mar 14.

F.  Offutt AFB Catholic Chapel Designated Offering:  Date is not set yet.

G.  FY14 Financial Plan:  The Plan for raising $50,000 to build the 2014 house was approved by the Board.

H.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes noted.

B.  Combined Federal Campaign:  The 2nd 2013 automatic quarterly deposit of $1,645.29 (corrected by Treasurer on 16 Jul 13) was received on 23 Jul 13.  The Secretary reviewed the Crew’s listing in the 2013 CFC booklet.

C.  VA Connection (Bob Corsi):  Bob indicated that the James Hardie Company of Peru, IL (West of Chicago) is willing to donate materials to our project.  The Construction Director is following up with the company to get a list of available materials and delivery details.  Bob also indicated that he will take into account the performance of volunteers from other areas, if the numbers are tight for VA volunteers on the onsite crew.  The Construction Director has indicated that he does not agree with this approach for assigning volunteers to the onsite crew.

D.  Crew Website ( http://www.accrew.org):  The 2013 deployment photos still need to included on the website.  President Vicki Edwards indicated that Website Consultant Sarah Edwards will be helping Webmaster Kathi Narlock transfer our website to a cost free site.

      E.  Colorado (CO) Connection (Gary Piper):  Gary Piper will return for the 2014 Deployment, as the Siding Crew Leader.  Gary and Art Rupinen are working on revised fascia design for 2014.

F.  Volunteer Recruitment in Bellevue:  No new developments.

G.  2013 Deployment:  The Construction Director provide a 2012/2013 cost comparison.  A cost increase was noted in 2013 for excavation since the 2012 homeowner paid for the septic system.   The Lumber King costs were up almost $1,900 due to current market prices.  Carpool gas cost were down by over $700.  Overall, an increase in cost of almost $1,900 was noted from 2012 to 2013.

H  2014 Deployment (Wed, 4 Jun to Thurs, 19 Jun 14, including travel and work; work starts on Friday, 6 Jun 14):  Our St. Joe’s Inn reservations request from 5 to 18 Jun 14, is still pending until the Inn manager is determined.  Our 2013 Lowe’s appliance buy earned the Crew a $300 gift card, which will be applied to the 2014 appliances.

I.  Sarpy County Adopt-A-Road:  The signed contract for extending the Crew’s trash pick up on 25th Street from Capehart Road to Highway 370, from 1 Jul  13 to 30 Jun 18, has not been received yet.  The next trash pick-up was set for 9 AM, Sat, 12 Oct 13.

7.  New Business:

A.  Board Election:   The next election is set for the meeting on 11 Dec 13.  New terms will run from 1 Jan 14 to 31 Dec 15.

B.  Arlington (VA) Catholic Herald Article:  The Secretary received an article entitled “Knights to the rescue” on the 2013 Deployment which was provided for the attendees to review.

8.  The Crew Meeting was adjourned at 7:57 PM.  The next meeting is set for 7 PM, Wed, 11 Sep 13, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary

July 2013 minutes

 2013 Minutes, Minutes
Oct 172014
 

10 July 2013

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 4 of 5 directors present, a quorum of the Board did exist. 

2.  Attendance at the Meeting included:

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Mark White

Ron Strawn

3.  The minutes of the meeting held on 8 May 2013, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided the following status, as of 30 Jun 13:  Checking Account:  4,019.23; Money Market Account:  $50,199.74; Progress on $50,000 Fundraising Goal:  7.9%.  Note:  $3,936.91 of the funds raised in FY 13 was not spent. 

5.  Finance Director’s Report:  Finance Director Mark White discussed the following:           

A.  Cans for 2 X 4’s:   No new developments.

B.  VA Designated Offering:  The Church of the Nativity collection is tentative set for Jan 14.

C.  CFC/United Way:  The 2013 CFC Distribution will be $4,700.50.

D.  Baker’s Gift Card:  Vice-President Marcel Moreau requested a $200 gift card for the Phillips Family to use at the Whitley City Kroger’s supermarket.  The Secretary indicated that no gift card was received.  Vice-President Marcel Moreau indicated that the gift cards are normally for only $25; and therefore, it is probably not worth the effort to apply for gift card in the future.

E.  Outback Raffle:  Set for Oct-Nov 13.

F.  Bowl-a-thon:  Set for Mar 14.

G.  FY14 Financial Plan:  Based on the fundraising goal set later in this meeting, a plan will presented at the next meeting.

H.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes noted.  Board members were provided a copy of the roster.

B.  Combined Federal Campaign:  No new developments.

C.  VA Connection (Bob Corsi):  No new developments.

D.  Crew Website ( http://www.accrew.org ):  Mark White will deliver the consolidated photo disc for the 2013 deployment to Webmaster Kathi Narlock.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  No new developments.

G.  2013 Deployment:  The final on-site Crew List had 27 volunteers (22 men and 5 women).  Although requested several times, Harry Wallace has yet to provide the cost breakdown on the $43,000 paid to the Good Shepherd Outreach Fund for the Phillips Family home.  The only comparison available is that $39,840 was paid in 2013 on the Taylor Family home.  Although making the final payment by 30 Jun is important for accounting, the Treasurer suggested that we should consider delaying the final payment until the cost breakdown is received.   No changes were identified for the “Personal Items to Bring”  list.  The Crew Carpool gas costs were $1,871.03 which is down by over $700 from 2012.  Berthing cost at St’ Joe’s Inn for 23 one-week stays and 4 2-week stays was  $1,860.  Framing/Roofing Crew Leader Bob Corsi suggested that we use styrene vents at the front and back wall lines since we are now using thicker R-38 ceiling insulation.  The vents have been included on Bellevue list of materials for 2014.  Other gifts to Phillips Family included:  Interior Paint ($505.23); Over-the-Stove Microwave ($259.05); Materials from Bellevue ($669.00);  Quillows from Donna Quinn;  Home Furnishings from Burke, VA; Appliances:  Range, Refrigerator, Washer and Dryer ($930.72 (Crew Cost) plus a $2,000 gift from a VA realtor);  Furniture from a VA estate and beds purchased locally in Whitley City by VA.  Lesson Learned included:  Installing the formica ends on the countertops before securing and the Owner’s method of installing the casing on the interior of interior doors to keep the frame square appears faster.

7.  New Business:

A.  Private Organization Annual Review/Revalidation (POAR/R):  This report is required to remain private organization on Offutt AFB, and was submitted on 28 May 13, by the Secretary with the following info:  (1)  Board of Directors with email addresses and phone numbers; (2) Copy of Bank Statement as of 31 Dec 12;  (3)  Income and Expense Statement from Jan to Dec 12 and (4) Approved Meeting Minutes for 13 Mar and 10 Apr 13.

B.  Meeting with Harry Wallace, Good Shepherd Chapel Coordinator, on 11 Jun 13:  Family selection will be made by late Dec or early Jan (to allow for the family’s story to be told to Church of the Nativity in Burke, VA).  The Crew’s 3-BR floor plan is intended for families with 2 to 3 kids maximum.  The Crew would consider a 4-BR floor plan for a very deserving larger family but this could cost as much as 30% more on a square footage basis.  The Family needs to have enough income to handle home maintenance and utility bills.  Harry will provide the house orientation info so the Crew can complete the layout by Feb.  Any floor plan submitted to the Health Department will reflect the actual plan to be built since the number of bedrooms effects the required size of the septic system.  The Crew prefers the HVAC heat pump system to avoid the wood stove.  Harry will provide hay or straw at the site (for wet ground), arrange for a small dumpster and 2 portable toilets.  The Crew wants the toilet service cleaning on the first Monday.  Harry requires that at least one of the parent to have a job.  Harry indicated that the annual home insurance cost for a home with a wood stove would be $1,800 compared to only $960 for a home with a heat pump.

C.  2014 Deployment will be from Wednesday, 4 June to Thursday, 19 June 2014, including travel and work.  Actual work will start on Friday, 6 June 2014.

D.  2014 Berthing Reservations at St. Joe’s Inn were requested from Jim Cmolik of Hills and Hollers from 5 to 18 June 2014.  However, Jim put our request on hold until August 2013nager.  Owner Jim Barney has assured the Crew that we will be able to stay at the Inn.

E.  Recommended 2014 Fundraising Goal:  With a projected payment to Good Shepherd Chapel of $43,000 and estimated logistics costs of $7,000, a 2014 Fundraising Goal of $50,000 was recommended by the Secretary and approved by the Board.

F.  Sarpy County Adopt-A-Road:  After an email poll of the Board, the contract was submitted for extending the picking up of trash on 25th Street from Capehart Road to Highway 370, from 1 July 2013 to 30 June 2018.

      G.  Change in Crew Marketing Phone Line Access:  The Secretary provided revised procedures to the Board Members.

8.  The Crew Meeting was adjourned at 7:51 PM.  The next meeting was set for 7 PM, Wed, 14 Aug 13, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary

July 2014 Minutes

 Minutes
Oct 172014
 

9 July 2014

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 5 of 5 directors present, a quorum of the Board did exist. 

2.  Attendance at the Meeting included:

Vicki Edwards

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Stu Martin

Ron Strawn

Mark White

3.  The minutes of the meetings held on 9 Apr and 14 May 14, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided the following report, as of 30 Jun 14:  Great Western Checking:  $21,685.55; Fidelity Cash Reserves:  $39,204.58; Progress on 2014 $50,000 Fundraising Goal:  116% (with the advanced and final payments made to Good Shepherd Chapel on the Ridenour home added back in).

5.  Finance Director’s Report:  The Finance Director Stu Martin discussed the following:

A.  Cans for 2 X 4’s:   No new developments.

B.  CFC/United Way:  The 2014 CFC Distribution will be $3,251.00.

C.  Offutt Air Show, Sun, 20 Jul 14:  Stu will pick and deliver required parking passes to volunteers and provide lists of volunteers completing the food handling training to be posted in each stand.  Ron Strawn, Angela Marshek and Luke Marshek were designated as extra volunteers who will stay behind at HR Central, until 0900, for possible other assignments, for which the Crew would receive additional credit.

D.  Outback Raffle, Oct-Nov 14:  Stu will visit the Outback Steakhouse and talk to the new manager about donating $280 in store certificates for this year’s raffle.

E.  2015 Financial Plan:  The plan for raising $50,000, was approved by the Board.

F. Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes were noted.

B.  Combined Federal Campaign:   Per CFC’s request, the Secretary submitted on 8 Jul 14, a Charity Auto-Response Element (C.A.R.E.) for online donors.

C.  VA Connection (Bob Corsi):  No new developments.

D.  Crew Website ( http://www.accrew.org ):  No new developments.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  No new developments.

G. 2014 Deployment:  The Construction Director indicated that total settlement cost with Good Shepherd Chapel for the Ridenour’s home was $41,996.10.  A three-year comparison of all costs was provided by the Construction Director.  The 2014 photo album was provided for review.  Harry Wallace, the Good Shepherd Chapel Coordinator, indicated that more room is needed in the kitchen for the table and Construction Director proposed replacing the kitchen exterior swing door and window on the end wall with a 6-foor vinyl sliding door.  Carpool gas costs were $2,186.94.  Berthing costs totaled $1,889.46 ($1,860 for 23 one-week stays and 4 two-week stays and for replenishing supplies).  Total food cost was $1,496.05.  The used microwave brought by VA was suspected of electrical problems so the Crew bought a new microwave for $205.00 from Lowe‘s.  Materials purchased in Bellevue totaled $869.28.  The Crew also bought a new washer and dryer at a cost of $664.43.  Some lessons learned:  (1)  Do not attach the center roof truss hurricane clips until after the roof is installed to allow for possible settlement; (2)  Use a 12-inch drywall knife and paint brush for ceiling texture edges; (3) Use plywood underlayment over the rough sub floor where vinyl flooring is installed.  (The flooring subcontractor installed the underlayment for $725 on the whole house.)  (4)  Cooks will inventory St. Joe’s Inn paper supplies upon arrival so we will have a better idea of what needs to be replaced upon our departure; (5)  Transporting used appliances may not be worth the effort considering the useless life left and transportation involved.

7.  New Business:

A.  2015 Deployment:  Work will start on Friday, 5 Jun 15.

B.   St. Joe’s Inn Berthing Reservations:  The Secretary has received berthing reservations for 3 to 17 Jun 15, from Jim Barney.

      C.   2015 Fundraising Goal:  The Secretary’s recommended fundraising goal of $50,000 was approved by the Board.

D.  Base Private Organization Monitor Requests:  Ami Means has requested that the Crew provide a copy of our Constitution and Bylaws which was submitted on 8 Jul 14.  Ami also requested that we submit a liability insurance waiver which was signed by the President at the meeting and will be submitted on 10 Jul 14.

8.  The Crew Meeting was adjourned at 7:54 PM.  The next meeting is set for 7 PM, Wed, 13 Aug 14, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary

August 2014 Minutes

 Minutes
Oct 172014
 

13 August 2014

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 3 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Marcel Moreau

George Ziska, Jr.

Stu Martin

Ron Strawn

3.  The minutes of the meetings held on 9 Jul 14, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith was not present to provide a report.

5.  Finance Director’s Report:  The Finance Director Stu Martin discussed the following:

A.  Cans for 2 X 4’s:   Secretary turn-in on 30 Jul 14:  40 lb X $0.35/lb = $14.00

B.  CFC/United Way:  The 2014 CFC Distribution will be $3,251.00.

C.  Offutt Air Show, Sun, 20 Jul 14:  After Stu explained our case, Crew was given credit for 11 volunteers being present and received 1.1 shares or $1,881 for our work.

D.  utback Raffle, Oct-Nov 14:  Stu is still trying to set up time to meet new manager.  We agreed on a ticket price of $5 and for 300 tickets to be printed.  The Secretary’s is considering sell tickets at No Frills on Sat, 4, 11 or 18 Oct 14.  A tentative drawing date of Wed, 19 Nov 14 at 6 PM was set.

E.  Church of Nativity, Burke, VA Designated Offering:  Jan 15

F.  Bowl-a-thon:  Mar 15

G.  Offutt Catholic Chapel Designated Offering:  The Secretary will try to get the Crew on the list of consideration fro an offering.

H.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes were noted.

B.  Combined Federal Campaign:   The 2nd 2014 deposit of $908.31 was received on 28 Aug 14.

C.  VA Connection (Bob Corsi):  No new developments.

D.  Crew Website ( http://www.accrew.org ):  2014 deployment photos included.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  The Secretary will check whether the Offutt Catholic Confirmation class wants to help with a Crew Breakfast.

G. 2015 Deployment (work starts on 5 Jun 15):  The Crew received a $80 Lowe’s gift card from our 2014 appliance buy.

H.  Ami Means, Base Private Organization Monitor:  Ami requested the President to resubmit our insurance waiver request due to some word changes.

7.  New Business:

A.  Adopt-A-Road:  Sat, 13 Sep 14 was selected as the fall clean-up day of  25th Street.  Work starts at 9 AM from Capehart Chapel.

8.  The Crew Meeting was adjourned at 7:26 PM.  The next meeting is set for 7 PM, Wed, 10 Sep 14, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary

 

Dinner and a Movie Raffle

 2016 Minutes
Oct 172014
 

The Appalachian Construction Crew has kicked off its annual raffle with a bit of a change.

This year with a $5 donation, you will have chance to win gift certificates for a dinner at Old Chicago and a movie at AKSARBEN Cinema. 

  aktopbnrfrtn

 

The prizes are for the dinner/movie:  1st:  $100/$50; 2nd:  $75/$25; 3rd:  $25/$25. 

The drawing will be held at 6 PM, Wed, 19 Nov 14, at Old Chicago Papillion.

You need not be present to win.

 

If you are interested in buying and/or selling some tickets please contact George Ziska at 402-292-5274 or Vicki Edwards at 402-291-1678 or one of the other Crew members.

September 2014 Minutes

 2014 Minutes, Minutes
Oct 172014
 

10 September 2014 

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 3 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Marcel Moreau

George Ziska, Jr.

Stu Martin

3.  The minutes of the meetings held on 13 Aug 14, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided the Secretary with the following status, as of 31 Aug 14:  Great Western Checking:  $4,816.36; Fidelity Money Market:  $59,205.24; Progress on 2015 $50,000 Fundraising Goal:  4.4%

5.  Finance Director’s Report:  The Finance Director Stu Martin discussed the following:

A.  Cans for 2 X 4’s:   No new developments.

B.  CFC/United Way:  The 2014 CFC Distribution will be $3,251.00.

C.  Outback Raffle, Oct-Nov 14 changed to Dinner and a Movie Raffle:  Due the lack of response from new Outback Manager, after two visits with the new Assistant Manager and a letter, Stu is working on a Dinner and a Movie Raffle with discount tickets purchased from Costco.  The sales time will be the same with a similar drawing date in Nov 14, before Thanksgiving.  Tickets should be available by the next meeting on 8 Oct.

D.  Church of Nativity, Burke, VA Designated Offering:  Jan 15

E.  Bowl-a-thon:  Mar 15

F. Offutt Catholic Chapel Designated Offering:  Per the Catholic Pastoral Assistant Peggy Hoffman, the Crew is on the list to be considered by Monsignor Mark Rowan, who arrives on 15 Sep 14.

G.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes were noted.

B.  Combined Federal Campaign:   The Secretary emailed regrets on 4 Sep 14 for the Kick-off Breakfast to be held on 16 Sep 14, at the Scolar Ballroom, 2027 Dodge Street.

C.  VA Connection (Bob Corsi):  No new developments.

D.  Crew Website ( http://www.accrew.org ):  No new developments.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  The Secretary has confirmed with the Offutt Catholic Chapel Pastoral Assistant Peggy Hoffman and the Catholic Confirmation Class Teacher Barbara LaPorte to have another Thank You Pancake Breakfast on Sunday, 15 Feb 15, after both Masses in the Capehart Chapel Annex.  Work will be from 6:30 AM to 12:30 PM. The Crew will provide the supplies and Confirmation Class will provide help and baked goods.

G. 2015 Deployment (work starts on 5 Jun 15):  Mark White, a long time member of the Framing/Roofing Crew, indicated that he will not be able to make the 2015 deployment, due to a deacon workshop.  Ben White, Mark’s son, will also miss the 2015 deployment.  However, Don White, Mark’s father, is still planning to make the 2015 deployment.  The NE contingent will try to fill these two onsite crew vacancies.

H.  Ami Means, Base Private Organization Monitor:  Ami requested the President to resubmit our insurance waiver request due to some word changes.  The President indicated to the Secretary, that the revised request was resubmitted during the week of 15 Aug 14.

A.  Adopt-A-Road:  Due personal schedule conflicts, the clean-up of 25th Street was changed from Sat, 13 Sep 14 to Sat, 11 Oct 14.  Work starts at 9 AM from Capehart Chapel.

7.  New Business:

A.  Good Shepherd Chapel 40th Anniversary, 12 Oct 14:  With no Crew members attending, the Secretary encouraged individual cards and/or donations to be sent to PO Box 427, Whitley City, KY 42653.

8.  The Crew Meeting was adjourned at 7:35 PM.  The next meeting is set for 7 PM, Wed, 8 Oct 14, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary

 

 

April 2014 Minutes

 2014 Minutes, Minutes
Jul 112014
 

9 April 2014

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by President Vicki Edwards, at 7:04 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 5 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Vicki Edwards

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Stu Martin

Ron Strawn

3.  The minutes of the meeting held on 12 March 2014, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided the following report, as of 31 Mar 14:  Great Western Checking:  $8,177.05; Fidelity Cash Reserves:  $39,203.61; Progress on 2014 $50,000 Fundraising Goal:  -9.2% (However, when the $15,000 advanced payment is added back into the revenue raised, the progress is 20.7%.)

5.  Finance Director’s Report:  The Secretary and Finance Director discussed the following:

A.  Cans for 2 X 4’s:   Turn-in on 25 Mar 14:  44 lb X $0.40/lb = $17.60.

B.  VA Designated Offering, 25-26 Jan 14:  Bob Corsi reports that after an initial collection of $28,000, the collection is now over $47,000.  No additional status report has been receive from Bob.

C.  CFC/United Way:  The 2014 CFC Distribution will be $3,251.00.

D.  Bowl-a-thon,1:30 PM, 8 Mar 14, Leopard Lanes:  The total collected was $2,825.00 which is new record with previous record of $2,736 in 2012.

E.  Offutt Air Show, Sun, 20 Jul 14:  From the Air Show meeting on 2 Apr 14, the Secretary reported the following:  (1) The Crew’s assignment for one share of the profits is 6 volunteers on the Dippin’ Dots stands and 4 volunteers on the Roca Berry Farm stand.  (2) Showtime to sign-in at HR Central (north of the new fire station) is 0815 and volunteers must also sign out at the end of the day.  (3)  Volunteers are to park at Dyess and Castle Halls (north of the BX).  (4) We will be wearing Crew shirts and hats.  No open toed shoes or sloppy clothes will be allowed.  (5) All volunteers must sign off on the Offutt Public Health’s food handling training and the signed list must be emailed to Ssgt Daniel Rodriguez in Public Health and posted in all stands. (6)  The volunteer list must emailed to SMSgt Anthony Blalock( anthony.blalock@us.af.mil ) by 20 Jun 14.  (7)  Share money should be available around 6-7 Aug 14.  (8)  Extra volunteers, over the 10 required, may receive credit if needed by waiting at HR Central until 0900.  Finance Director Stu Martin passed around the food handling instructions and the sign-off list to the volunteers present.  With only one more meeting before the volunteer list needs to be submitted before our June deployment, the Secretary emphasized the importance of finding the remaining 4 volunteers by the next meeting.

F.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes were noted.

B.  Combined Federal Campaign:  CFC email notification was received on 25 Mar 14, indicating that the 4th and final bank deposit on the 2013 distribution has been made.  The Treasurer indicated that a deposit of $1,279.20, is shown on the March bank statement but she need to confirm with the CFC that this is the 4th 2013 deposit.  Also CFC email notification was received on 31 Mar 14, indicating that 1st bank deposit on the 2014 distribution was made but Treasurer has no record of this deposit at this time.  The 2014 distribution of $3,251.00 is slightly below the average distribution of $3,307.14, but significantly below the 2013 distribution of $4,700.50.

C.  VA Connection (Bob Corsi):  Bob final list of volunteers includes 16 men.

D.  Crew Website ( http://www.accrew.org ):  No new developments.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  The 2 pancake breakfast attendees who expressed interest in going on the June deployment have schedule conflicts and now cannot make it.

G. 2014 Deployment (Wed, 4 Jun to Thurs, 19 Jun 14, including travel and work; work starts on Friday, 6 Jun 14):

Harry Wallace reported that the foundation has been completed and that that sub floor will start in the 2nd week of May.  Head Cook Vicki Edwards needs $1,500 for deployment food and two coolers.  The Construction Director requested to have both check books by the next meeting.

H.  IRS Forms:  The Treasurer needs to complete the IRS Form 990-EZ by 15 May 14.

I.  Adopt-A-Road, 9 AM, Sat, 12 Apr 14, Capehart Chapel:  Five volunteers signed up.  The Secretary will get reflective vests and trash bags from the Sarpy County Public Works Department.

7.  New Business:

A.  Advanced Payment:  Per Harry Wallace‘s request, an advanced payment of $15,000 was sent for the Ridenour home to the Good Shepherd Chapel on 20 Mar 14.

B.  Donor List:  This list, which will provided to the Ridenour Family, was circulated for corrections.

C.   Private Organization Annual Review/Revalidation (POAR/R) due by 30 Apr 14 to 55 FSS/FSR:  The Secretary is working on this required report which requests the following information:

(1)  Current List of Officers and Phone Numbers

(2)  Copy of December 2013 Bank Statement (Rec’d from the Treasurer)

(3)  2013 Income and Expense Statement (To be provided by the Treasurer)

(4)  Approved Meeting Minutes for Feb and Mar 14

(5)  Constitution Review

(6)  Request for Waiver of Insurance

D.  Bi-annual Constitution Review:  The Board found no changes in the Crew’s purpose, function or membership eligibility.

8.  The Crew Meeting was adjourned at 8:00 PM.  The next meeting is set for 7 PM, Wed, 14 May 14, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary

 

 

 

 

 

January 2014 Minutes

 Minutes
May 032014
 

8 January 2014 

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 4 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Vicki Edwards

Marcel Moreau

George Ziska, Jr.

Stu Martin

3.  The minutes of the meeting held on 11 December 2013, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith was out-of-town.

5.  Finance Director’s Report:  The Secretary discussed the following:

A.  Cans for 2 X 4’s:   Turn-in on 4 Jan 14:  48 lb X $0.30 per lb = $14.40

B.  VA Designated Offering:  According to Bob Corsi, the Church of the Nativity collection has been moved from 11-12 Jan 14 to 25-26 Jan 14.

C.  CFC/United Way:  The 2014 CFC Distribution will be known in Mar 14.

D. Bowl-a-thon:  Set for 1:30 PM, 8 Mar 14, at Leopard Lanes.  Pledge sheets were distributed.

E.  Offutt AFB Catholic Chapel Designated Offering:  The date has been set for Sun, 9 Mar 14.

F.  Offutt Air Show, Sat-Sun, 19-20 Jul 14:  Offutt Air Force Base confirmed this event on 18 Dec 13.  President Vicki Edwards suggested that the Crew work on Saturday.

G.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes noted.

B.  Combined Federal Campaign:  No new developments.

C.  VA Connection (Bob Corsi):  Bob will request 15 volunteer slots on the onsite crew.  Bob has LR furniture to be donated to the 2014 Family.

D.  Crew Website ( http://www.accrew.org ):  No new developments.

E.  Colorado (CO) Connection (Gary Piper):  Jim and Beth will not be on the onsite crew in 2014.  Gary is looking for one or two new volunteers.

F.  Volunteer Recruitment in Bellevue:  The Secretary and Ron Strawn discussed the material inventory for the pancake breakfast on 16 Feb 14, and plan to make a Commissary run on Sat, 15 Feb 14.  Offutt Catholic Confirmation students will help with the breakfast.  If all 11 students are available, Confirmation Class Teacher Barbara LaPorte might divide students into shifts for set-up, serving and clean-up.  The Confirmation Class is bringing baked goods to the breakfast.  Crew volunteers were requested to work from 6:30 AM to 12:30 PM.

G. 2014 Deployment (Wed, 4 Jun to Thurs, 19 Jun 14, including travel and work; work starts on Friday, 6 Jun 14):

Harry Wallace of the Good Shepherd Mission has selected Donna Ridenour and her children, James, 7 and Keristin, 5.  Donna and the children live with Donna’s mother, Gladys Head, in a 2-BR house during the winter and in a unheated trailer behind the house in the summer.  Due to a limited locations for the new house on the owner’s 2 acres of land, Harry plans to remove the existing house and trailer by Mar 14. The site has an existing septic tank which Harry will get checked by the Health Department. Donna works as a cook at the Eagle Community Center.  Harry has provided the following orientation for the new home:  Bath and MBR on the left (north end) and the Kitchen on the right (south end).  Harry indicates that the family will need the full line of appliances, except for maybe a clothes washer.  In addition to LR furniture located by VA, the family will also need BR furniture.

H.  December Phone Bill:  The January phone bill still confirms the November bill was paid twice, once by the Secretary by check and a second time on by some unknown person online, according to CenturyLink, which made the December bill only $0.21.  The Secretary has paid the December and January bills by check.  This will be the last report on this matter unless the billing numbers change.

7.  New Business:  None.

8.  The Crew Meeting was adjourned at 7:33 PM.  The next meeting is set for 7 PM, Wed, 12 Feb 14, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary

February Minutes 2014

 Minutes
May 032014
 

12 February 2014 

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 3 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Vicki Edwards

George Ziska, Jr.

Stu Martin

Ron Strawn

Mark White

3.  The minutes of the meeting held on 8 January 2014, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided the following report to the Secretary, as of 31 Jan 14:  Great Western Checking:  $1,548.60; Fidelity Cash Reserves:  $54,202.75; Progress on 2014 $50,000 Fundraising Goal:  3.5%

5.  Finance Director’s Report:  The Secretary and Finance Director discussed the following:

A.  Cans for 2 X 4’s:   No new developments.

B.  VA Designated Offering, 25-26 Jan 14:  Bob Corsi reports that after an initial collection of $28,000, the collection is now over $44,000, which has exceeded last year’s record amount.

C.  CFC/United Way:  The 2014 CFC Distribution will be known in Mar 14.

D.  Bowl-a-thon,1:30 PM, 8 Mar 14, Leopard Lanes:  Sixteen bowlers are set to bowl.  Thirteen will be at Leopard Lanes and three will phone in their scores.

E.  Offutt AFB Catholic Chapel Designated Offering:  The date has been set for Sun, 9 Mar 14.

F.  Offutt Air Show, Sat-Sun, 19-20 Jul 14:  Finance Director Stu Martin has been trying to contact the Air Show management.

G.  Souper Bowl Collection:  The Offutt AFB Catholic Youth Group has given the Crew $310.90 from this collection.

H.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes noted.

B.  Combined Federal Campaign:  The 2014 application was received on 15 Jan 14 and is due on 14 Mar 14.  Still await the 4th and final bank deposit from the 2013 distribution.

C.  VA Connection (Bob Corsi):  Bob is bring used appliances, living room furniture and a bedroom dresser for the Ridenour Family and is buying beds from a Whitley City furniture store.  Bob provided a list of 18 volunteers for this year’s deployment.

D.  Crew Website ( http://www.accrew.org ):  No new developments.

E.  Colorado (CO) Connection (Gary Piper):  Gary has signed up Bill Piper, his son, for the Siding Crew and is looking for one more new volunteer.

F.  Volunteer Recruitment in Bellevue:  According to Barbara Laporte, nine Confirmation students are planning to work at the pancake breakfast on Sun, 16 Feb 14, and four students are making baked goods.  The Secretary and Ron Strawn will make a Commissary run on Sat, 15 Feb 14, at 9 AM.  Crew volunteers were reminded that the pancake breakfast work is from 6:30 AM to 12:30 PM.

G. 2014 Deployment (Wed, 4 Jun to Thurs, 19 Jun 14, including travel and work; work starts on Friday, 6 Jun 14):

Harry Wallace has removed the trailer from the site and working on the demolition of the exiting house.  According to Harry, the existing septic tank can be used with a modification.  Donna approved the floor plan on 23 Jan 14.  The Construction Director passed around the current volunteer list which has 29 people (26 men and 3 women).  According to Owner Jim Barney, Sue Singleton of the McCreary County Care Center is handling financial matters for St Joe’s Inn, but Jim will still handle reservations.  Jim indicated the following improvements to the Inn:   Floors stripped and waxed; carpets cleaned; new side and back door locks; smoke detectors added to laundry and pantry; water saver shower head in women’s bath and a new kitchen faucet.  VA is bringing a used microwave, stove and refrigerator for the Ridenour Family.

7.  New Business:

A.  IRS Forms:  On 10 Feb 14, the Secretary provided the following forms for the Treasurer to complete:  IRS Form 990 for the CFC applications due on 14 Mar 14, and IRS Form 990-EZ which is due to the IRS on 15 May 14.

B.  Crew Hammer Presentation:  The Secretary presents Mark White with a Crew hammer for eight years of service on the Board, as the Finance Director, from Jan 06 to Dec 13.

8.  The Crew Meeting was adjourned at 7:30 PM.  The next meeting is set for 7 PM, Wed, 12 Mar 14, at 9803 S. 21st Circle.

George Ziska, Jr.

Secretary

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