Appalachian Construction Crew, Inc.

12 December 2019

Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21 ^st Circle, Bellevue NE. With 5 of 5 directors present, a quorum of the Board existed.
2. Attendance at the Meeting included:

Vicki Edwards

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Ron Strawn

3. The minutes of the meetings held on 10 October and 14 November 2019, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided the following status, as of 30 Nov 19: Great Western Checking Account: 9,662.98; Fidelity Money Market Account: $56,063.26.
5. Finance Director’s Report: The following items were discussed:
   1. Al Cans for 2 X 4’s: No new developments.
   2. Raffle, Oct-Nov 19: Prizewinners from the drawing on 21 Nov 19 were: Syd Hulla; Y^d-$80: John Edwards; Y^d-$70: Vicki Edwards; 4^th-$50: Mark White and 5^th-$45: Maureen Aucheman. A total of 210 tickets were sold and after deleting the cost of the 20 Pizza Ranch certificates, there was a net revenue of $824.46. Eight attendees were at the Pizza Ranch dinner and drawing.
   3. Church of the Nativity, Burke, VA: Bob Corsi reported that the collection will be on weekend of 4-5 Jan 20.
   4. Base Catholic Chapel Designated Offering: Set for the weekend of 8-9 Feb 20.
   5. Bowl-a-thon: Set for March 2020.
   6. 2020 Financial Plan: To date, 4.4% of our $70,000 goal has been raised.
   7. Other Ideas: None.
6. Old Business:
   1. Update of Membership Roster: Corrected Vice-President Marcel Moreau’s phone number.
   2. VA Connection (Bob Corsi): No new developments.
   3. Crew Website ( http://www.accrew.org ): Raffle winners were listed on the website.
   4. Colorado (CO) Connection (Corey Cinabro): No new developments.
   5. Volunteer Recruitment in Bellevue: The Crew Breakfast with the Confirmation students is set for Sun, 16 Feb 2020, in the Capehart Chapel Upper Annex. Five Crew members have volunteered to assist with the breakfast, from 8 AM to I PM. We will be wearing our Crew shirts and hats.
   6. 2020 Deployment (with work starting on Thurs, 28 May 2020): Harry Wallace reported that the foundation for the Marler home was underway on 6 Dec 19. President Vicki Edwards reported that Kathi Narlock has purchased the over-the-stove microwave for $144.16.
   7. Board Election: With 5 attendees, a quorum of the General Membership existed. The following Board officers were unanimously elected for the 2020-2021 term: President: Vicki Edwards; Vice-President: Marcel Moreau; Secretary and Construction Director: George Ziska, Jr.; Treasurer: Janelle Smith and Finance Director: Ron Strawn.
7. New Business:
   1. Updated GuidestarData: On 25 Nov 19, the Secretary updated the data on Guidestar which will also updated our mission statement on Smile.Amazon.
   2. Review Annual Report to Donors: Vice-President Marcel Moreau proofread this report which will be printed before the next meeting.
8. The Crew Meeting was adjourned at 7:15 PM and the next Meeting was set for 7:00 PM, Thursday, 9 Jan 20, at 9803 S. 21 ^st

George Ziska, Jr. Secretary

14 November 2019

Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. Only 2 of 5 directors were present, so a quorum of the Board did not exist. An informal meeting continued.
2. Attendance at the Meeting included:

Vicki Edwards

George Ziska, Jr.

George Cawl

Kathi Narlock

3. The minutes of the meeting held on 10 October 2019, were reviewed and be approved at the next meeting when there is a quorum.
4. Treasurer’s Report: Treasurer Janelle Smith provided following status to the Secretary, as of 31 Oct 19: Great Western Checking Account: $8,301.75; Money Market Account: $56,000.04.
5. Finance Director’s Report: The following items were discussed:
   1. Cans for 2 X 4’s: No new developments.
   2. Restaurant Dinner Raffle: A total of 224 of the 328 tickets printed have been distributed. With the turn-in of ticket stubs and money at the meeting, a total of 108 tickets have been sold or $540 in revenue. The drawing/dinner is set for 6 PM, Thursday, 21 Nov 19, at the Papillion Pizza Ranch.
   3. Church ofthe Nativity, Burke, VA Offering: Collection in Jan 2020.
   4. Base Catholic Chapel Designated Offering: Set for the weekend of 8-9 Feb 20.
   5. Bowl-a-thon: Set for March 2020.
   6. 2020 Financial Plan: To date, 2.7% of the $70,000 goal has been raised.
   7. Other Ideas: None.
6. Old Business:
   1. Update of Membership Roster: No updates were made.
   2. VA Connection (Bob Corsi): Bob indicated that a list of VA volunteers will not be available until early Feb 20.
   3. Crew Website ( http://www.accrew.org ): No new developments.
   4. CO Connection (Corey Cinabro): Corey indicated that he and Daniel Ratschkowsky would be working on the Siding Crew and Roger Soderberg would be working on the Support Crew. Corey will provide a spring hitch for the Crew trailer during at the next deployment.
   5. Volunteer Recruitment in Bellevue: With the help ofthe Confirmation students, the Crew will have pancake breakfast on Sunday, 16 Feb 2020. Five Crew volunteers have signed up and will be wearing our Crew shirts and hats. A oommissary run will be made at 8 AM on Sat, 15 Feb 2020.
   6. 2016 Deployment (works starts on Thurs, 28 May 20): Harry reported that he removed 5 trailers of trash from the Marler site which filled up % of a dumpster at St. Joe’s Inn. Harry indicated that the existing septic system at the site will not pass the Health Dept- inspection because of leaks, collapsed and short leach lines and the tank being more than 100 feet from the new home site. Harry estimated that replacing the septic system will cost an additional $5,000. Harry Aso reported that the concrete footings have been completed. The Construction Director sent plans, material lists and subcontractor work descriptions on 21 Oct 19, which were received by Harry. Due the older ages of the 3 Marler children, no quillows will be made this year.
   7. Board Election, 12 Dec 19: The Slate for Board Offcers for the 2020-2021 Term is, as follows: President: Vicki Edwards; Vice-President: Marcel Moreau; Secretary and Construction Director: George Ziska, Jr.; Treasurer: Janelle Smith and Finance Director: Ron Strawn.
7. New Business:
   1. Joe’s Inn Improvements: Jim Barney reported on 5 Nov 19, the following improvements underway: (l) replacing exterior siding, (2) removing some bushes, (3) painting the front door, (4) replacing flooring in the common areas. Although some volunteer groups requested WIFI, this improvement will not be completed because it would increase the berthing rate by $10 per person per week.
   2. Website Domain Registration: The Secretary received a bill for $190 for 5-year registration of the Crew’s website name with Domain Registry. After the meeting, the Webmaster Kathi Narlock reported that her research indicated that this bill appears to be a scam.
8. The Crew Meeting was adjourned at 7:40 PM and the next meeting was set for 7:00 PM, Thursday, 12 Dec 19, at 9803 S. 21st Circle.

George Ziska, Jr.  Secretary

11 Ju1y 2019

Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21 ^st Circle, Bellevue NE. With 5 of 5 directors present, a quorum of the Board did exist.
2. Attendance at the Meeting included:

Vicki Edwards

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Ron Strawn

George Cawl

Kathi Narlock

3. The minutes of the meeting held on 9 May 2019, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith provided following status, as of 30 Jun 19: Great Western Checking Account: $34,085.76; Fidelity Money Market Account: $45,600.03. Board concurred with the Secretary’s recommendation to transfer $25,000 from the checking account to the money market account for earning interest.
5. Finance Director’s Report: The following items were discussed: A. Al Cans for 2 X 4’s: No new developments.
   108. 2019 Financial Plan: To date, 108.2% of our $70,000 goal has been raised.
   109. Raffle, Oct-Nov 19: The prizes will be included $300 in store certificates from the Papillion Pizza Ranch and $45 in gift cards from the Bellevue Outback Steakhouse, for a total of $345. Per last year’s arrangement, the Pizza Ranch will provided $150 in certificates and the Crew will buy $150 in certificates. The Crew would prefer that the Pizza Ranch certificates not expire until at least June 2020. The raffle ticket price will remain $5. The 5 raffle prizes: (l) first 4 prizes from Papillion Pizza Ranch: I ^st: $100; 2^nd. $80; Y^d: $70; 4^th: $50 and (2) the 5^th prize from Bellevue Outback: $45 plus 2 appetizer cards. The drawing was set for 6 PM, Thurs, 21 Nov 19 (1 week before Thanksgiving).
   110. Church of the Nativity, Burke, VA: Collection in Jan 2020.
   111. Bowl-a-thon: Set for Mar 2020.
   112. Based on the 2019 home costs, the 2020 Fundraising Goal was again set at $70,000. A more detailed financial plan for 2020, with projected sources of income will be provided at the next meeting.
   113. Other Ideas: We are still looking for other income sources for 2020. The Secretary received a brochure in the mail from the World’s Big Sleep Out Trust of Edinbrugh, Scotland, where people around the world are sponsored to sleep out on the night of 7 Dec 19, with half the fundraising going to the Crew and the other half going to fighting world homelessness. Considering the possible cold weather in December and the trust that would have to be put in this event organization, those present did not consider this to be viable option. Finance Director Ron Strawn brought up the idea of applying for the annual Omaha Gives fundraiser but the Crew would not be eligible since at least 50 percent of the charity work would have to be local.
6. Old Business:
   1. Update of Membership Roster: President Vicki Edwards requested that her land line phone number be deleted.
   2. VA Connection (Bob Corsi): No new developments.
   3. Crew Website ( http://www.accrew.org ): The Secretary provided Webmaster Kathi Narlock with a flash drive that included 573 photos of the 2019 deployment for selecting photos for the website.
   4. Colorado (CO) Connection (Corey Cinabro): No new developments.
   5. Volunteer Recruitment in Bellevue: No new developments.
   6. 2019 Deployment (Work starts on Thurs, 30 May 19): With delivery of appliances and beds, the Kates Family moved into their new home on 24 Jun 19. The Construction Director reviewed a home cost comparison of the last 9 homes built with Harry Wallace. Questions on the 2019 costs were sent to Kay Morrow, Good Shepherd Treasurer, but a response has not been received yet. The new P.O.C. for Lowe’s in Somerset, KY, is Yuonne Pruitt, phone no. 606-3414959. Tim Clark, the new heating and A/C subcontractor, worked out well. Electrician James Sumner is retiring after the Kates home. Some lessons learned: (l) If the Crew does the laminate flooring next year, we need substitute a I X 4 rather than a 2 x 4 under the interior door headers to allow more room for the flooring under the door frames and ensure that Lumber King provides flooring of all the same lot. (2) More care needs to be taken in cutting drywall around electrical boxes, to avoid repairing the gaps which was required on 4 boxes after we left the site.
7. New Business:
   1. 2020 Deployment (Work Starts on Thurs, 28 May 20):

(l) Berthing: The Construction Director made reservations at St. Joseph’s Inn from Wed, 27 May to Wed, 10 Jun 20.

(2) Family: Good Shepherd Chapel has selected Jonathan and Heather Marler and their three children, Sierra, Jerry and James, to receive our 2020 home, which will be located at 205 Jones Road, Whitley City, KY 43653. Jonathan works as wood stacker and Heather works at Kroger’s. The existing trailer has a leaking roof and rotting floor. We will not be installing a electric tankless water heater to reduce the foundation wall height due a second 200A panel would be required but will be installing the roof edge recommended by Framing/Roofing Crew Leader Bob Corsi, that is available at Home Depot. With the recommended home site between the existing trailer and Jones Road, grading and foundation walls are expected to be similar to 2019.

1. Trailer Repair: The trailer is currently at Predator Trailers in Papillion for replacing the axle, hub and bearing on the left rear wheel. Additional repairs include repacking the bearings on the other 3 wheels, checking the brakes and disconnect battery and welding two cracks in the right fender.
2. Install Flooring: Currently requesting an estimate from the local flooring subcontractor to do all the laminate flooring and the flooring in the bedrooms for a comparison with the Crew doing the laminate flooring, as done in 2019.
3. Crew Shirts: We are down to only 1 XL shirt. Secretary plans to order 12 shirts from JoDon’s (2016 cost: $20) in the following sizes: XL: 3; L: 6; M: 3.
4. Harry Wallace’s Condition: Harry had his cancerous thyroid removed on 28 Jun 19, with a 5 to 10 day recovery time.

8. The Crew Meeting was adjourned at 8:00 PM and the next Meeting was set for 7:00 PM, Thursday, 8 Aug 19, at 9803 21 ^st Circle.

George Ziska  Jr.

Secretary

12 September 2019

Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21 ^st Circle, Bellevue NE. With 4 of 5 directors present, a quorum of the Board did exist.
2. Attendance at the Meeting included:

Vicki Edwards

Marcel Moreau

George Ziska, Jr.

Ron Strawn

George Cawl

Kathi Narlock

3. The minutes of the meeting held on 8 August 2019, were approved.
4. Treasurer’s Report: Treasurer Janelle Smith was not present to provide a status.
5. Finance Director’s Report: The following items were discussed:
   1. Al Cans for 2 X 4’s: One attendee brought cans.
   2. Raffle, Oct-Nov 19: Finance Director Ron Strawn previously indicated by email that Papillion Pizza Ranch would supply only 10 of the 30 store certificates needed for the raffle, which the Board accepted by an email vote on 1 Sep 19. Ron bought 20 store certificates and presented a bill for $225.54, which the Secretary will get to the Treasurer. Ron also made reservations for the night of the dinner/drawing on 21 Nov 19, at the Pizza Ranch. Donna Vogt provided only 184 of300 raffle tickets needed, and will provide the remainder next week. The Secretary distributed 168 raffle tickets to those present.
   3. Church of the Nativity, Burke, VA: Collection in Jan 2020.
   4. Base Catholic Chapel Designated Offering: Set for the weekend of 8-9 Feb 20.
   5. Bowl-a-thon: Set for March 2020.
   6. 2020 Financial Plan: To date, 1.9% of our $70,000 goal has been raised.
   7. Other Ideas: None.
6. Old Business:
   1. Update of Membership Roster: No changes noted.
   2. VA Connection (Bob Corsi): No new developments.
   3. Crew Website ( http://www.accrew.org ): No new developments.
   4. Colorado (CO) Connection (Corey Cinabro): No new developments.
   5. Volunteer Recruitment in Bellevue: On 10 Sep 19, the Secretary requested that CCD Coordinator Peggy Hoffman put the Pancake Breakfast with the Confirmation students on the Chapel schedule for Sun, 16 Feb 2020, in the Capehart Chapel Upper Annex.
   6. 2020 Deployment (with work staffing on Thurs, 28 May 2020): The Construction Director will start working on floor plan for Marler Family home before the next meeting.
   7. Adopt-A-Road on 25^th Street: Marcel and Debbe Moreau will pick up trash on the south part on Friday, 13 Sep 19, and George Cawl and George Ziska will do the north part on Saturday, 14 Sep 19.
   8. Board Election: The Secretary reminded those present of the Board Election to be held on 12 Dec 19, for the 2020-2021 term.
7. New Business: None.
8. The Crew Meeting was adjourned at 7:25 PM and the next Meeting was set for 7:00 PM, Thursday, 10 Oct 19, at 9803 S. 21 ^st

George Ziska, Jr.

Secretary