Appalachian Construction Crew, Inc.

8 September 2015
Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. Only 2 of 5
directors were present, so a quorum of the Board did not exist. An informal meeting continued.

2. Attendance at the Meeting included:
Vicki Edwards
George Ziska, Jr.
Ron Strawn

3. The minutes of the meetings held on 14 July and 11 August 2015, will be reviewed at the next meeting when there is a
quorum.

4. Treasurer’s Report: Treasurer Janelle Smith was not present to provide a status.

5. Finance Director’s Report: With the Finance Director position vacant, the Secretary brought up the following items:
A. Cans for 2 X 4’s: Turn-in on 28 Aug 15: 34 lb X $0.30/lb = $10.20 (includes $0.05/lb bonus).
B. Dinner Raffle, Oct-Nov 15: Ron Strawn has secured $300 in Pizza Ranch (Papillion) certificates. Ticket
donation price will remain at $5.00. Raffles prizes will be: 1st: $150; 2nd: $100; 3rd: $50. The Secretary will ask
Donna Vogt to print out 300 tickets. The drawing was set for 6 PM, Thurs, 19 Nov 15, at Pizza Ranch.
C. Church of the Nativity, Burke, VA Designated Offering, Jan 16: No new developments.
D. Bowl-a-thon, Mar 16: No new developments.
E. Offutt Catholic Chapel Designated Offering, Apr 16: As of 13 Aug 15, Pastoral Assistant Peggy Hoffman
indicates that the Crew is on the list for consideration for an offering.
F. 2016 Financial Plan: The Secretary added a fifth “Donations & Misc.“ item to the plan with the anticipation of
some donations from past CFC and other donors and possibly other fundraisers. The Plan includes:
(1) Dinner and a Movie Raffle: $1,000
(2) Church of the Nativity: $42,000
(3) Bowl-a-thon: $3,000
(4) Offutt Catholic Chapel: $2,000
(5) Donations & Misc: $7,000
Total: $55,000
G. Other Ideas: None, but we still need more ways to reach our goal.

6. Old Business:
A. Update of Membership Roster: No updates were made.
B. Combined Federal Campaign: The Secretary sent out letters to the 15 previous CFC donors before on 13of Aug
15, and one was returned due an outdated address.
C. VA Connection (Bob Corsi): No new developments.
D. Crew Website ( http://www.accrew.org ): No new developments.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: Still awaiting scheduling of the Pancake Breakfast with the Confirmation
students at Capehart Chapel in Feb 16.
G. 2016 Deployment (works starts on Thurs 2 Jun 16): No new developments.
H. Insurance Waiver to Offutt AFB: Request was submitted on 25 Feb 15, but still no word has still been received
back.
I. Finance Director Vacancy: No volunteer has stepped forward yet. The Secretary again emphasized the
importance of filling this position for the upcoming 2016 fundraising season.

7. New Business:
A. Adopt-A-Road on 25th Street: The time was tentatively set for 9 AM, Sat, 17 Oct 15.

8. The Crew Meeting was adjourned at 7:18 PM. The next meeting is set for 7 PM, Tues, 13 Oct 15, at 9803 S. 21st
Circle.

George Ziska, Jr.
Secretary

14 July 2015
Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. With 3 of 4
directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Kathi Narlock
Ron Strawn

3. The minutes of the meeting held on 12 May 15, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided that following status to the Secretary: Great Western
Checking Account: $21,871.88; Fidelity Money Market: $44, 209.92; Progress on 2015 Fundraising Goal: 118.8%
(When 2015 Deployment expenses are added back in.)

5. Finance Director’s Report: With the Finance Director position vacate, the Secretary discussed the following:
A. Cans for 2 X 4’s: The current Al can price is only at $0.25 per lb. Ron Strawn mentioned that you can get a
$0.05 per lb coupon by going online to Can-Pak.
B. Church of Nativity, Burke, VA Designated Offering, Jan 16: No new developments.
C. Bowl-a-thon, Mar 16: Ron Strawn thought his wife would be willing run this event again.
D. Offutt Catholic Chapel Designated Offering, Apr 16: The Secretary will request that the Crew be considered for
an offering next year.
E. Other Ideas: Possible candidates to fill the vacant Finance Director position were discussed.

6. Old Business:
A. Update of Membership Roster: No updates made.
B. Combined Federal Campaign: With the denial of the Crew’s 2015 application, Vice-President Marcel Moreau
read a draft letter to be sent to past CFC donors in August 2015, explaining that the Crew is not longer with in the CFC
and the benefits of donating directly to the Crew where a 100% of the donations would go to our cause. All present
thought the letter was good and Marcel will email a copy of the letter to the Secretary for action.
C. VA Connection (Bob Corsi): Bob sent the consolidated 2015 deployment disc with over 600 photos.
D. Crew Website ( http://www.accrew.org ): Kathi selected 65 photos from the consolidated disc for the website.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: Secretary will again try to schedule pancake breakfast with Offutt AFB
Catholic Confirmation students in Feb 16.
G. 2015 Deployment (work starts on 5 Jun 15): The Crew paid a total for $43,000 to the Good Shepherd Chapel and
nearly $51,000 overall for the Corder home. The Corder Family moved in on Friday, 19 June 2105. A 4-year
comparison of home costs was reviewed. The Lowe’s kitchen cabinet order was missing one 15 X 30 wall cabinet which
was scheduled to arrive after the Finish Crew left the site and, in addition, all the door fronts have to changed because the
previous design has been discontinued. Harry Wallace, the Good Shepherd Chapel P.O.C., will handle correcting the
kitchen cabinets. The onsite crew list included 27 volunteers (24 men and 3 women) with a by state volunteer tally of:
NE: 6; VA: 15; OH: 1; FL: 1; MD: 1; AL: 1; CO: 2. No changes were recommended to the Personal Items to
Bring List. Five drivers were paid a total of $1,393.82, which was a nearly $800 drop in gas costs from last year due to a
lower price per gallon prices. Berthing at St. Joe’s Inn cost $1,800 for 23 one-week stays and 4 two-week stays. Food
costs in costs increased to almost $1,600, since now the Crew is responsible for the catering of the first evening meal.
The Crew bought a full line of appliances for the Corder Family from Lowe’s in Somerset, including a washer and a
dryer, a stove, and a refrigerator at a total cost of $2,062.50. VA bought beds from Hometown Furniture. For lessons
learned, the roof trusses will now be clamped down in the center before being attached so drywall ceiling unevenness is
avoided.
H. Insurance Waiver to Offutt AFB: Request was submitted on 25 Feb 15, but still no word has still been received
back.
I. Finance Director Vacancy: The Secretary emphasized the importance of filling this position for the upcoming
2016 fundraising season.

7. New Business:
A. Trailer Repairs: The Construction Director reviewed just over $1,000 in repairs needed on the trailer, after
returning from the deployment, including new tires, repacking the wheel bearings, re-securing the wheel fenders, checking
the brakes, ensuring the breakaway system is in work order and adding a rapid jack.
B. 2016 Deployment: The Crew currently planning to start work a day earlier on Thurs, 2 Jun 16, to allow for 9-
hour workdays and more flexibility, in case of rain, before the Monday rough-in inspections. The Secretary has been
reservations with Jim Barney, the St. Joe’s Inn Landlord, for Wed, 1 Jun to Wed, 15 Jun 16. The Construction Director
will be making catering reservations with Preston’s Steakhouse in Oneida, TN (423-569-4158), for the first evening meal
on Wed, 1 Jun 16. The Construction Director was considering an additional tasking for the Siding Crew to install the
rain gutters and downspouts; however, the initial material cost at Lowe’s is $350 compared to $450 for Harry Wallace to
have a local contractor do the work.
C. 2016 Fundraising Goal: Based on spending nearly $51,000, for materials and logistics on the 2015 Deployment
and to allow for installing a possible new septic tank system, the Construction Director recommended setting a goal of
raising $55,000 for the 2016, which the Board approved.

8. The Crew Meeting was adjourned at 7:45 PM. The next meeting was set for 7 PM, Tues, 11 Aug 15, at 9803 S. 21st
Circle.

George Ziska, Jr.
Secretary

14 April 2015
Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE. Only
Although 2 of 5 directors were present, so a quorum of the Board did not exist. An informal meeting continued.

2. Attendance at the Meeting included:
Vicki Edwards
George Ziska, Jr.
Ron Strawn
Kathi Narlock
George Cawl

3. The minutes of the meeting held on 10 February 2015, will be reviewed at the next meeting when there is a quorum.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status by email, as of 31 Mar 15: Great Western
Checking: $9,751.01; Fidelity Money Market: $59,208.17; Progress on 2015 $50,000 Fundraising Goal: 16.9%

5. Finance Director’s Report: With departure of Finance Director Stu Martin from the Board, the Secretary discussed the
following items:
A. Cans for 2 X 4’s: Turn-in on 11 Feb 15: 44 lb X $0.40/lb = $17.60
B. Church of the Nativity, Burke, VA Designated Offering: The Secretary requested Bob Corsi to update the
previous projection of $31,772.
C. Bowl-a-thon, 17 Mar 15, Leopard Lanes: With the turn in of the last pledges, the total revenue received is
$2,881.00 (a new record).
D. 2015 CFC Distribution: $3,513.87.
E. Offutt Catholic Chapel Designated Offering is set for Sun, 19 Apr 15.
F. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: New NE Volunteer George Cawl was added to the roster.
B. Combined Federal Campaign: With the 4th and last deposit on the 2014 Distribution of $783.72, received on 30
Mar 15, the shrinkage is $568.73 from the original quoted amount of $3,251.00. With the 2015 Distribution of
$3,513.87, the first deposit of $86.13, was received on 31 Mar 15. The 2015 CFC application was submitted on 25
Mar 15. A donation of $238.02 was received on 10 Apr 15, from CFCNCA 0990, Bethesda, MD.
C. VA Connection (Bob Corsi): Bob’s list includes 16 volunteers and 2 alternates.
D. Crew Website ( http://www.accrew.org ): No new developments.
E. Colorado (CO) Connection (Gary Piper): Only 2 volunteers are coming from CO.
F. Volunteer Recruitment in Bellevue: The Pancake Breakfast on Sun, 15 Feb 15, in the Capehart Chapel Annex had
an attendance of about 300 and netted $917.53 (= $1,122 – $204.47). Msgr. Mark Rowan’s promotion was a major
factor in the attendance and revenue.
G. 2014 Deployment (works starts on 5 Jun 15: Harry Wallace reported the completion of the Corder Family home
foundation on 9 Apr 15. The onsite crew includes 27 volunteers (24 men and 3 women). The Construction Director
will make reservations for 2 rooms at the Baymont Inn & Suites, Evansville, IN, for the mid-point stopover.
President Vicki Edwards plans to find a white, over-the-stove microwave by the next meeting.
H. IRS Forms: Treasurer will submit he IRS Form 990-EZ to the IRS before the 15 May 15 deadline.
I. Adopt-A-Road: The start of trash pick up on Sat, 15 Apr 15, was changed from 9 to 8:30 AM. Marcel and Debbe
Moreau will pick up trash on the West side of 25th Street from Capehart Chapel to Little Caesar’s on Thurs,
23 Apr 15.

7. New Business:
A. The Private Organization Annual Review/Revalidation was submitted to the Offutt AFB 55 FSS/FSR on
25 Feb 15.
B. The annual insurance waiver request was submitted to Offutt AFB on 25 Feb 15.
C. Finance Director Board Vacancy: With departure of Stu Martin to Tampa in early Apr 15, the Board is looking
for a volunteer to complete his term thru 31 Dec 15.
D. Advanced Payment on the Corder Home: On 9 Apr 15, Harry Wallace of the Good Shepherd Chapel requested an
advanced payment of $15,000.

8. The Crew Meeting was adjourned at 7:34 PM. The next meeting is set for 7 PM, Tues, 12 May 14, at 9803 S. 21st
Circle.

George Ziska, Jr.
Secretary

14 January 2015
Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards, at 7:04 PM, at 9803 S. 21st Circle, Bellevue, NE. With 5 of 5
directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Janelle Smith
Stu Martin
Ron Strawn

3. The minutes of the meeting held on 10 Dec 14, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided that following status: Great Western Checking Account:
$7,499.76; Fidelity Money Market: $59, 207.22; Progress on 2015 Fundraising Goal: 8.3%

5. Finance Director’s Report: The Finance Director Stu Martin discussed the following:
A. Cans for 2 X 4’s: No new developments.
B. Church of Nativity, Burke, VA Designated Offering, 10-11 Jan 15: Bob Corsi, our VA POC, reported an initial
offering total of $31,772.
D. Bowl-a-thon, 1:30 PM, 7 Mar 15, Leopard Lanes: Currently we have 13 bowlers signed up. Pledge sheets were
passed out to the bowlers. Since the Secretary will be out-of-town, Stu will act as Coordinator for this event.
E. 2015 CFC Distribution will be known in Mar 15.
F. Offutt Catholic Chapel Designated Offering is set for Sun, 19 Apr 15.
G. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: Updated the mailing address of Corey Cinabro.
B. Combined Federal Campaign: Received the 2015 application which is due on 1 Apr 15.
C. VA Connection (Bob Corsi): No new developments.
D. Crew Website ( http://www.accrew.org ): Webmaster Kathi Narlock completed the annual website renewal.
E. Colorado (CO) Connection (Gary Piper): No new developments.
F. Volunteer Recruitment in Bellevue: Ron Strawn bought 15 lbs of bacon at Commissary and was reimbursed
$37.01, by the Treasurer. The Secretary emailed Confirmation Teacher Barbara Laporte who has mentioned this
upcoming event to her students. Six Crew members volunteered to assist with the breakfast. Ron and the Secretary will
make a Commissary run on Sat, 14 Feb 15, for supplies.
G. 2015 Deployment (work starts on 5 Jun 15): The Corder Family approved the floor plan.
I. Update of Annual Letter to Donors: A total of 75 copies were printed at UPS, at cost of $18.59.

7. New Business:
A. 2014 IRS Forms: The Secretary provided the following forms to the Treasurer: (1) Major Contributors List;
(2) IRS Form 990 for the CFC application which is due on 1 Apr 15; (3) IRS Form 990-EZ which is due to the IRS by
15 May 15.
B. Nonprofit Corporation Biennial Report: The Secretary submitted this required report to the NE Secretary of
State on 6 Jan 15, with a $23 fee. This report includes the names and addresses of the Board members.

8. The Crew Meeting was adjourned at 7:30 PM. The next meeting is set for 7 PM, Tues, 10 Feb 15, at 9803 S. 21st
Circle.

George Ziska, Jr.
Secretary

13 July 2017
Subject: Minutes of Board Meeting

1. The Meeting was opened by President Vicki Edwards at 7:00 PM, at 9803 S. 21st Circle, Bellevue NE. With 5 of 5 directors present, a quorum of the Board did exist.

2. Attendance at the Meeting included:
Vicki Edwards
Marcel Moreau
George Ziska, Jr.
Janelle Smith
Ron Strawn

3. The minutes of the meetings held on 11 May 2017, were approved.

4. Treasurer’s Report: Treasurer Janelle Smith provided the following status as of 30 Jun 17: Great Western Checking Account: $61,881.95; Fidelity Money Market Account: $24,279.59.

5. Finance Director’s Report: The following items were discussed:
A. Al Cans for 2 X 4’s: No new developments.
B. 2017 Financial Plan: The Crew is now raised 100.9% of the 2017 Fundraising Goal of $75,000.
C. 2018 Financial Plan: The proposed plan includes two less fundraisers due to the deletion of the Combined Federal Campaign and the Offutt Air Show which is not being held this year. The current plan with estimated revenues includes: (1) Dinner Raffle: $1,400 for Oct-Nov 17; (2) Church of the Nativity, Burke VA: $42,000 for Jan 18; (3) Bow1-a-thon: $5,000 for Mar 18; (4) Offutt AFB Designated Offering; $1,600 (with request to be made by the Secretary); (5) Donations & Misc.: $10,000. No comments were made to change the dates of the fundraisers. The total fundraising goal for the above fundraisers would total $66,000 for a revised 3-BR Floor Plan, which was discussed later. In addition, a foundation repair cost for the 2017 Yancey home still needs to be added. Hopefully, the fundraising goal will be finalized by the next meeting.
D. Other Ideas: None.

6. Old Business:
A. Update of Membership Roster: No changes noted.
B. VA Connection (Bob Corsi): Bob agrees with the need for a foundation repair to the Yancey Home and proposed changes to the 3-BR floor plan for 2018.
C. Crew Website ( http://www.accrew.org ): President Vicki Edwards will provide Webmaster Kathi Narlock with consolidated photo disc of the 2017 deployment for selecting photos to be put on the website.
D Colorado (CO) Connection (Corey Cinabro): With Corey and Family now overseas for a year, a new email address has been obtained.
E. Volunteer Recruitment in Bellevue: Future plans include a joint Crew/Confirmation Breakfast at Capehart Chapel on Sun, 19 Feb 18.
F. 2017 Deployment 1–12 Jun 17): The Yancey Family moved into their new home on Wed, 21 Jun 17. A total of$74,373.03, was spent on the 2017 home which includes materials, subcontractor work, new appliances and logistics. The Construction Director provides a breakdown of the 2017 home costs with comparison to the previous six homes. The total cost of this year’s 4-BR/2 Bath home was roughly $20,000 more than each of the two 3-BR homes built lastyear. In addition, this year’s home had the cost of $6,000 for a new septic system which was not included on the previous six homes because the existing systems were used. Although not known until our arrival, a heavy dozer slightly bulged the front foundation wall inward during the backfilling. The front foundation wall was temporarily shored with a combination of 4 X 4 posts and basement jacks at about a 5-ft spacing and a 4 X 4 beam. The Construction Director has proposed building a new footing/block wall on the interior of the existing front foundation wall. Harry Wallace, our Good Shepherd Chapel P.O.C., is checking with local subcontractors for a possible foundation repair. The Board expressed concern that foundation is in need of repair to protect our investment. Lessons learned on the 2017 Deployment include: (1) Let the plumber do his work through the floor after the wall framing completed so conflicts are reduced; (2) Avoid using a heavy dozer for the backfill to reduce the chance of foundation damage; (3) Since Lumber King has only the claw type, 2-ft, roof truss spacers, bring the nail-on type spacers from Bellevue; (4) Do not bring the 5 heavy wooden scaffolding planks but rather having Siding Crew just use the nine lighter, Al/plywood planks to reduce trailer weight; (5) Lumber King provided some very thin, interior, eggshell paint this year and so next year the Crew will order thicker, exterior, satin paint for the interior walls at additional cost of about $1 per gallon for the 15 gallons needed.
G. Disconnected Phone Marketing Line: The Crew received a refund of $4.77 on 13 May 17, from CenturyLink for disconnecting this line.

7. New Business:
A. Board Election, 14 Dec 17: The Secretary reminded the Board of the upcoming board election for new terms running from 1 Jan 18 to 31 Dec 19.
B. 2018 Deployment: Work starts on Thurs, 31 May 18. Harry Wallace had a list of 10 possible families which he has now narrowed down to two. The Construction Director proposed and the Board endorsed upgrading the 2018 3-BR floor plan to include a kitchen the size of the 2017 floor plan and a MBR Bath which will cause the home size to increase to 24-ft X 46-ft. Considering the high reserves the Crew has been experiencing, these upgrades will allow: (1) more room for the kitchen table, (2) with the MBR bath less traffic load on the main bath which also includes the laundry and (3) a small increase the size of 3 back bedrooms. The berthing at St. Joe’s Inn has been reserved for 30 May to 13 Jun 18 with Landlord Jim Barney on 18 Jun 17. The Head Cook Vicki Edwards suggested that high pressure shower heads be provided in St. Joe’s Inn.

8. The Crew Meeting was adjourned at 7:56 PM and the next Board Meeting was set for 7:00 PM, Thursday, 10 Aug 17,at 9803 S. 21st Circle.

George Ziska, Jr.
Secretary