Appalachian Construction Crew, Inc.

9 January 2013

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by Vice-President Marcel Moreau, at 7:10 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 3 of 5 directors present, a quorum of the Board did exist. 

2.  Attendance at the Meeting included:

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Ron Strawn

3.  The minutes of the meeting held on 12 December 2012, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided to the following status, as of 31 Dec 12:  Checking Account:  $4,169.20; Money Market Account:  $50,196.87; Progress on $50,000 Fundraising Goal:  8.7 %.   

5.  Finance Director’s Report:  Since Finance Director Mark White was not present, the Secretary discussed the following items:          

A.  Cans for 2 X 4’s:  One member brought cans before the meeting.

     B.  VA Designated Offering:  Bob Corsi indicated the offering will be held on 11-12 Jan 13.

      C.  Bowl-a-thon, 1PM, Sat, 9 Mar 13, Leopard Lanes:  The Secretary gave a list of 14 bowlers to Ron Strawn, to be given to Sharon.  The Secretary will complete the distribution of pledge sheets to the bowlers.

      D.  CFC/United Way:  2013 CFC Distribution will be known in Mar 13.

      E.  Other Ideas:  Ron Strawn indicated that his church, St. James Methodist Church, will be registering groups for mission outreach projects on Sunday, 13 Jan 13 at 5 PM.  Ron would like Mark to go with him to complete the registration form.  The Secretary will email Mark about this possible fundraiser. 

6.  Old Business:

A.  Update of Membership Roster:  No new developments.

      B.  Combined Federal Campaign:  The Secretary has received the 2013 CFC application which is due on 15 Mar 13. 

      C.  VA Connection (Bob Corsi):  No new developments.

      D.  Crew Website ( http://www.accrew.org ):  No new developments.   

      E.  Colorado (CO) Connection (Gary Piper):  No new developments.

      F.  Volunteer Recruitment in Bellevue:  Ron Strawn provided an updated supply list for the pancake breakfast on Sunday, 17 Feb 13.

      G.  2013 Deployment:  Harry Wallace, the Good Shepherd Chapel P.O.C., has not provided the orientation details for Phillips Family’s home floor plan.  We have 29 volunteers on the on-site crew list (24 men and 5 women).  For the Berthing Plan, the 5 women would have to occupy a 6-bed room.  Considering the Phillips Family’s situation of being burned out of their home in Dec 2011, a large appliance buy is possible.  Also the Construction Director has asked Harry to see if he can round up some furniture for the Phillips Family.

      H.  Annual Report to Donors/Material Buying Form:  The Secretary got 100 copies of this report made at UPS for $13.55.

7.  New Business:

A.  IRS Forms:  The Secretary provided the Treasurer with IRS Form 990 for the 2013 CFC application.  Also provided to the Treasurer were IRS Form 990 Schedule A and the list of major contributors.  The IRS Form 990EZ, which is due on 15 May 13, is not available yet on the online.

8.  The Crew Meeting was adjourned at 7:25 PM.  The next meeting was set for 7 PM, Wed, 13 Feb 13, at 9803 S. 21^st Circle.

George Ziska, Jr.

Secretary

11 September 2013

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by President Vicki Edwards, at 7:06 PM, at 9803 S. 21st Circle, Bellevue, NE.  With only 2 of 5 directors present, a quorum of the Board did not exist. 

2.  Attendance at the Meeting included:

Vicki Edwards

George Ziska, Jr.

Ron Strawn

Stu Martin

3.  The minutes of the meeting held on 10 July 2013, will be reviewed at the next meeting do to a lack of a quorum.

4.  Treasurer’s Report:  Treasurer Janelle Smith was not present to provide a report.

5.  Finance Director’s Report:  The following items were discussed:  

A.  Cans for 2 X 4’s:   No new developments.

B.  VA Designated Offering:  The Church of the Nativity collection is tentatively set for Jan 14.

C.  CFC/United Way:  The 2013 CFC Distribution will be $4,700.50.

D.  8^th Annual Outback Raffle (Oct-Nov 13):  The Secretary reserved a spot at the Harlan Drive No Frills for selling tickets from 10 AM to 2 PM, Sat, 19 Oct 13.

E  Bowl-a-thon:  Set for Mar 14.

F.  Offutt AFB Catholic Chapel Designated Offering:  Still no response from the Chapel on a date for this offering.

G  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes noted.

B.  Combined Federal Campaign:  The Kick off Breakfast will be 7 AM, Mon, 16 Sep 13.  The Secretary plans to attend.

C.  VA Connection (Bob Corsi):  No new developments.

D.  Crew Website ( http://www.accrew.org):  Including the 2013 deployment photos and transferring to a free site are still pending.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  No new developments.

G.  2014 Deployment (Wed, 4 Jun to Thurs, 19 Jun 14, including travel and work; work starts on Friday, 6 Jun 14):  Our St. Joe’s Inn reservations request for 5-8 Jun 14, was approved by Owner Jim Barney who is taking over management of the Inn.  The cost remains $60 per person per week.  Revised rules for clean-up of the Inn were reviewed.

H.  James Hardie Co. Donated Materials:  The Construction Director is trying to get a list of materials and the location of the pick-up point.

I.  Sarpy County Adopt-A-Road:  Volunteers were requested for the next trash pick-up was set for 9 AM, Sat, 12 Oct 13.

J.  Board Election:   The next election is set for the meeting on 11 Dec 13.  New terms will run from 1 Jan 14 to 31 Dec 15.

7.  New Business:

A.  CenturyLink Marketing Line Procedures:  The procedures have reverted to the past way.  The Secretary made procedures available to Board members.

8.  The Crew Meeting was adjourned at 7:46 PM.  The next meeting is set for 7 PM, Wed, 9 Oct 13, at 9803 S. 21^st Circle.

George Ziska, Jr.

Secretary

10 July 2013

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 4 of 5 directors present, a quorum of the Board did exist. 

2.  Attendance at the Meeting included:

Marcel Moreau

George Ziska, Jr.

Janelle Smith

Mark White

Ron Strawn

3.  The minutes of the meeting held on 8 May 2013, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided the following status, as of 30 Jun 13:  Checking Account:  4,019.23; Money Market Account:  $50,199.74; Progress on $50,000 Fundraising Goal:  7.9%.  Note:  $3,936.91 of the funds raised in FY 13 was not spent. 

5.  Finance Director’s Report:  Finance Director Mark White discussed the following:           

A.  Cans for 2 X 4’s:   No new developments.

B.  VA Designated Offering:  The Church of the Nativity collection is tentative set for Jan 14.

C.  CFC/United Way:  The 2013 CFC Distribution will be $4,700.50.

D.  Baker’s Gift Card:  Vice-President Marcel Moreau requested a $200 gift card for the Phillips Family to use at the Whitley City Kroger’s supermarket.  The Secretary indicated that no gift card was received.  Vice-President Marcel Moreau indicated that the gift cards are normally for only $25; and therefore, it is probably not worth the effort to apply for gift card in the future.

E.  Outback Raffle:  Set for Oct-Nov 13.

F.  Bowl-a-thon:  Set for Mar 14.

G.  FY14 Financial Plan:  Based on the fundraising goal set later in this meeting, a plan will presented at the next meeting.

H.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes noted.  Board members were provided a copy of the roster.

B.  Combined Federal Campaign:  No new developments.

C.  VA Connection (Bob Corsi):  No new developments.

D.  Crew Website ( http://www.accrew.org ):  Mark White will deliver the consolidated photo disc for the 2013 deployment to Webmaster Kathi Narlock.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  No new developments.

G.  2013 Deployment:  The final on-site Crew List had 27 volunteers (22 men and 5 women).  Although requested several times, Harry Wallace has yet to provide the cost breakdown on the $43,000 paid to the Good Shepherd Outreach Fund for the Phillips Family home.  The only comparison available is that $39,840 was paid in 2013 on the Taylor Family home.  Although making the final payment by 30 Jun is important for accounting, the Treasurer suggested that we should consider delaying the final payment until the cost breakdown is received.   No changes were identified for the “Personal Items to Bring”  list.  The Crew Carpool gas costs were $1,871.03 which is down by over $700 from 2012.  Berthing cost at St’ Joe’s Inn for 23 one-week stays and 4 2-week stays was  $1,860.  Framing/Roofing Crew Leader Bob Corsi suggested that we use styrene vents at the front and back wall lines since we are now using thicker R-38 ceiling insulation.  The vents have been included on Bellevue list of materials for 2014.  Other gifts to Phillips Family included:  Interior Paint ($505.23); Over-the-Stove Microwave ($259.05); Materials from Bellevue ($669.00);  Quillows from Donna Quinn;  Home Furnishings from Burke, VA; Appliances:  Range, Refrigerator, Washer and Dryer ($930.72 (Crew Cost) plus a $2,000 gift from a VA realtor);  Furniture from a VA estate and beds purchased locally in Whitley City by VA.  Lesson Learned included:  Installing the formica ends on the countertops before securing and the Owner’s method of installing the casing on the interior of interior doors to keep the frame square appears faster.

7.  New Business:

A.  Private Organization Annual Review/Revalidation (POAR/R):  This report is required to remain private organization on Offutt AFB, and was submitted on 28 May 13, by the Secretary with the following info:  (1)  Board of Directors with email addresses and phone numbers; (2) Copy of Bank Statement as of 31 Dec 12;  (3)  Income and Expense Statement from Jan to Dec 12 and (4) Approved Meeting Minutes for 13 Mar and 10 Apr 13.

B.  Meeting with Harry Wallace, Good Shepherd Chapel Coordinator, on 11 Jun 13:  Family selection will be made by late Dec or early Jan (to allow for the family’s story to be told to Church of the Nativity in Burke, VA).  The Crew’s 3-BR floor plan is intended for families with 2 to 3 kids maximum.  The Crew would consider a 4-BR floor plan for a very deserving larger family but this could cost as much as 30% more on a square footage basis.  The Family needs to have enough income to handle home maintenance and utility bills.  Harry will provide the house orientation info so the Crew can complete the layout by Feb.  Any floor plan submitted to the Health Department will reflect the actual plan to be built since the number of bedrooms effects the required size of the septic system.  The Crew prefers the HVAC heat pump system to avoid the wood stove.  Harry will provide hay or straw at the site (for wet ground), arrange for a small dumpster and 2 portable toilets.  The Crew wants the toilet service cleaning on the first Monday.  Harry requires that at least one of the parent to have a job.  Harry indicated that the annual home insurance cost for a home with a wood stove would be $1,800 compared to only $960 for a home with a heat pump.

C.  2014 Deployment will be from Wednesday, 4 June to Thursday, 19 June 2014, including travel and work.  Actual work will start on Friday, 6 June 2014.

D.  2014 Berthing Reservations at St. Joe’s Inn were requested from Jim Cmolik of Hills and Hollers from 5 to 18 June 2014.  However, Jim put our request on hold until August 2013nager.  Owner Jim Barney has assured the Crew that we will be able to stay at the Inn.

E.  Recommended 2014 Fundraising Goal:  With a projected payment to Good Shepherd Chapel of $43,000 and estimated logistics costs of $7,000, a 2014 Fundraising Goal of $50,000 was recommended by the Secretary and approved by the Board.

F.  Sarpy County Adopt-A-Road:  After an email poll of the Board, the contract was submitted for extending the picking up of trash on 25^th Street from Capehart Road to Highway 370, from 1 July 2013 to 30 June 2018.

      G.  Change in Crew Marketing Phone Line Access:  The Secretary provided revised procedures to the Board Members.

8.  The Crew Meeting was adjourned at 7:51 PM.  The next meeting was set for 7 PM, Wed, 14 Aug 13, at 9803 S. 21^st Circle.

George Ziska, Jr.

Secretary

10 September 2014 

Subject:  Minutes of Board Meeting

1.  The Meeting was opened by Vice-President Marcel Moreau, at 7:00 PM, at 9803 S. 21st Circle, Bellevue, NE.  With 3 of 5 directors present, a quorum of the Board did exist.

2.  Attendance at the Meeting included:

Marcel Moreau

George Ziska, Jr.

Stu Martin

3.  The minutes of the meetings held on 13 Aug 14, were approved.

4.  Treasurer’s Report:  Treasurer Janelle Smith provided the Secretary with the following status, as of 31 Aug 14:  Great Western Checking:  $4,816.36; Fidelity Money Market:  $59,205.24; Progress on 2015 $50,000 Fundraising Goal:  4.4%

5.  Finance Director’s Report:  The Finance Director Stu Martin discussed the following:

A.  Cans for 2 X 4’s:   No new developments.

B.  CFC/United Way:  The 2014 CFC Distribution will be $3,251.00.

C.  Outback Raffle, Oct-Nov 14 changed to Dinner and a Movie Raffle:  Due the lack of response from new Outback Manager, after two visits with the new Assistant Manager and a letter, Stu is working on a Dinner and a Movie Raffle with discount tickets purchased from Costco.  The sales time will be the same with a similar drawing date in Nov 14, before Thanksgiving.  Tickets should be available by the next meeting on 8 Oct.

D.  Church of Nativity, Burke, VA Designated Offering:  Jan 15

E.  Bowl-a-thon:  Mar 15

F. Offutt Catholic Chapel Designated Offering:  Per the Catholic Pastoral Assistant Peggy Hoffman, the Crew is on the list to be considered by Monsignor Mark Rowan, who arrives on 15 Sep 14.

G.  Other Ideas:  None.

6.  Old Business:

A.  Update of Membership Roster:  No changes were noted.

B.  Combined Federal Campaign:   The Secretary emailed regrets on 4 Sep 14 for the Kick-off Breakfast to be held on 16 Sep 14, at the Scolar Ballroom, 2027 Dodge Street.

C.  VA Connection (Bob Corsi):  No new developments.

D.  Crew Website ( http://www.accrew.org ):  No new developments.

E.  Colorado (CO) Connection (Gary Piper):  No new developments.

F.  Volunteer Recruitment in Bellevue:  The Secretary has confirmed with the Offutt Catholic Chapel Pastoral Assistant Peggy Hoffman and the Catholic Confirmation Class Teacher Barbara LaPorte to have another Thank You Pancake Breakfast on Sunday, 15 Feb 15, after both Masses in the Capehart Chapel Annex.  Work will be from 6:30 AM to 12:30 PM. The Crew will provide the supplies and Confirmation Class will provide help and baked goods.

G. 2015 Deployment (work starts on 5 Jun 15):  Mark White, a long time member of the Framing/Roofing Crew, indicated that he will not be able to make the 2015 deployment, due to a deacon workshop.  Ben White, Mark’s son, will also miss the 2015 deployment.  However, Don White, Mark’s father, is still planning to make the 2015 deployment.  The NE contingent will try to fill these two onsite crew vacancies.

H.  Ami Means, Base Private Organization Monitor:  Ami requested the President to resubmit our insurance waiver request due to some word changes.  The President indicated to the Secretary, that the revised request was resubmitted during the week of 15 Aug 14.

A.  Adopt-A-Road:  Due personal schedule conflicts, the clean-up of 25^th Street was changed from Sat, 13 Sep 14 to Sat, 11 Oct 14.  Work starts at 9 AM from Capehart Chapel.

7.  New Business:

A.  Good Shepherd Chapel 40^th Anniversary, 12 Oct 14:  With no Crew members attending, the Secretary encouraged individual cards and/or donations to be sent to PO Box 427, Whitley City, KY 42653.

8.  The Crew Meeting was adjourned at 7:35 PM.  The next meeting is set for 7 PM, Wed, 8 Oct 14, at 9803 S. 21^st Circle.

George Ziska, Jr.

Secretary